Telephone Message Taking

Message Taking - 1 Individually Telephone Calling Message Taking - 1 Individually Write down two questions you have for your manager In Partners Sit back to back You are you, and your colleague is role-playing your boss’s assistant - You phone your boss’s assistant - You give him/her the message (the two questions for your boss) Switch roles Now you are the assistant, and you will take a message for the boss *At the end of these two telephone conversations, you should both have questions to give to the boss. *Don’t answer the questions yourself, you will call the boss later and ask him/her This is an activity where you are calling your boss’s assistant and giving him/her a message for your boss. The assistant then calls the boss and asks the questions, and writes down the answers. The assistant then calls you back and gives you the answers. *This activity can be complicated, but it’s great for getting in a lot of telephone practice in a short space of time* 1 2 3 Boss’s Assistant You Boss’s Assistant Boss Boss’s Assistant You

Telephone Calling Message Taking - 2 Find a new partner, have a telephone conversation The new partner is the boss, you are the assistant with previous partner’s questions - Ask the two questions, write down the answers that the boss gives you Switch Roles Now you are the boss, the other person is the assistant with their previous partner’s questions 1 2 3 Boss’s Assistant You Boss’s Assistant Boss Boss’s Assistant You

Telephone Calling Message Taking - 3 Go back to your first partner You are you, your partner is the assistant with the answers to your questions - Tell them the answers to their questions Switch Roles Now you are the assistant with the answers to their questions 1 2 3 Boss’s Assistant You Boss’s Assistant Boss Boss’s Assistant You