Pay History, LES & Pay Detail INDIANAPOLIS PAYROLL OFFICE Air Force 2016 Integrity - Service - Innovation

Integrity - Service - Innovation Topics Pay Codes DODFMR Table 4-1 Pay History Screen How Pay History Relates to LES Pay Detail 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Pay Codes Understanding Pay Codes Necessary when analyzing employee pay Helps to identify underlying pay issue Pay Type Codes One DCPS Payroll Office User Manual 16-1 Consolidated from CSR, Timekeeper & HRO Manuals https://dfas4dod.dfas.mil/systems/dcps/consolid/Manuals/16-1_PROManual.pdf Section H Reference Guides/Job Aids, Chapter 1 General System Information, Type Codes, Page 4460 (H1-93) 7/7/2019 Integrity - Service - Innovation

General Category of Pay Codes Reflects general code type category based on 1st position of code Reference ProManual for complete listing of Codes 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Specific Pay Codes NET/GROSS PAY Codes identified by 2nd position of code Reference ProManual for complete listing of Codes 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Specific Pay Codes MISCELLANEOUS DEDUCTION Codes identified by 2nd position of code Reference ProManual for complete listing of Codes 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Specific Pay Codes DEDUCTION Codes identified by 2nd position of code Reference ProManual for complete listing of Codes 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Specific Pay Codes LEAVE - NonPay Codes identified by 2nd position of code LEAVE - Pay Codes identified by 2nd position of code Reference ProManual for complete listing of Codes 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Common Pay Codes DCPS format Description Common Pay Codes Earnings Monies earned according to time (hrs/days) RA OZ ND Miscellaneous Deductions Vision_Dental Flexible Spending Account JG_JF JM Employer Contributions Agency portion UB UC UD UF UH UI UJ Employee Earnings Subject to Tax Federal_State_ Local Medicare_OASDI VC_VD_VE VF_VI Deductions Taxes_Retirement_FEHB WD WE_WB WM WP_WG Allowances LQA_ TQSA_ Post Diff_Danger Pay Incentive/Achievement Award YE_YJ_ YG_YR YW Retroactive Corrections Adjustments for any previous pay period Most pay codes Reference ProManual for complete listing of Codes 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation DODFMR, Volume 8, Chapter 4 Section 0401 - Mandatory deductions required by law, regulation or court order include Federal or state income tax, Old-Age Survivors and Disability Insurance (OASDI), Medicare, and child support. DODFMR Table 4-1 http://comptroller.defense.gov/Portals/45/documents/fmr/current/08/Volume_08.pdf 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation DODFMR, Volume 8, Chapter 4 WD WM WB WE WF ZE ZF OZ RA ND Mandatory Deductions - CSRS & FERS Employees 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation DODFMR, Volume 8, Chapter 4 WD WM WB WE WF PA Annual YW Incentive YE YJ Mandatory Deductions - CSRS & FERS Employees 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation DODFMR, Volume 8, Chapter 4 WD WM WB WE WF YC YR http://comptroller.defense.gov/Portals/45/documents/fmr/Volume_08.pdf Link to view full screen of Table 4-1 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation DODFMR, Vol 8, Chapter 4 Voluntary Deductions processed at the employee’s request require written authorization from the employee before deduction Includes health and life insurance, flexible spending account (FSA) contributions Thrift Savings Plan (TSP) contributions 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation DODFMR, Volume 8, Chapter 4 Section 0402 - Order of Precedence The Office of Personnel Management (OPM) has issued policy guidance to standardize the order of precedence for processing mandatory and voluntary deductions when gross pay is NOT sufficient to permit all deductions. Within the DODFMR is a link to the OPM Memorandum http://www.cbp.gov/sites/default/files/documents/OP.pdf 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Pay History Pay History reflects entries interfaced to an employee’s record via SF50 actions and/or Time & Attendance Understanding how to calculate an employee’s pay from the gross to the net is important Earnings minus deductions equals net pay Prior year retro is included in current pay period subject to tax amounts 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Pay History Example 1 ‘U’ Codes Identify Agency Contributions UC -FERS-All, UD -TSP Basic, UF-Medicare, UG-FEGLI, UI -TSP, UJ -OASDI 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Pay History Example 1 ‘V’ Codes - Employee Wages Subject to: VC - Federal Tax, VF- Medicare, VG - FERS, VH -TSP, VI -OASDI 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Pay History Example 1 W & X Codes: Employee Deductions for: WB - Medicare, WD - Federal Tax, WH - FEGLI, WM - OASDI, WP - FERS, XQ – Charity, XV – TSP YC Code: Cost of Living Allowance 7/7/2019 Integrity - Service - Innovation

Example 1 Gross to Net – No Current Year Debt Calculate Gross to Net AA Gross Pay: RA $2,690.40 + YC $284.00 = $2,974.40 Subtract Employee Tax Withholdings & Deductions AB Net Pay: $2,974.40 minus $884.04 = $2,090.36 Charity (XQ) cannot be recovered to reduce a debt Net Amount of Pay – No Current Year Debt 7/7/2019 Integrity - Service - Innovation

Gross to Net – Current Year Debt Timecard withdrawal of 80 hrs Recoverable deductions are recouped to reduce debt Charity contribution cannot be recouped Employee owes for current year debt $2974.40 - $854.04 = $2,120.36 Charity (XQ) cannot be recovered to reduce a debt Net Amount of Debt – Current Year Debt 7/7/2019 Integrity - Service - Innovation

Example 1 - Leave and Earning Statement (LES) LES is for PPE 02/26/11 7/7/2019 Integrity - Service - Innovation

Pay History Example 2 – Prior Year Debt Creation ADJ DT EFF Field Shows: Pay Period Ending Date of Retroactive Action 7/7/2019 Integrity - Service - Innovation

Pay History Example 3 - Debt Collection Q1 Identifies Routine Debt: Collection of $1,174.45 for Debt Module Debt Seq#01 7/7/2019 Integrity - Service - Innovation

Example 3 - Current Year Debt & Retroactive Monies Retroactive monies processed on PPE 6/2/12 for PPE 5/5/12 Current Year retro monies are applied to the Current Year Debt 7/7/2019 Integrity - Service - Innovation

Example 3 LES – Q1 Deduction & Retroactive Earnings Retroactive Earnings shows Positive Retro Retroactive Earnings & Deductions Sections Show: Positive Time Card Correction for Prior Pay Period Deductions Collection of $1,174.45 for Routine Debt (Q1) 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Example 3 LES-Remarks Remarks Section Shows: Indebtedness and Prepaid FEHB Premium 7/7/2019 Integrity - Service - Innovation

Pay History Example 4 - Current Year Debt Creation Gross Debt is ($1427.98) + ($557.30) = ($1985.28) ‘R’ identifies Principal Remaining Balance of Debt ($1427.98) after offset 7/7/2019 Integrity - Service - Innovation

Pay History Example 4 - Current Year Debt Creation Tax Offsets include all of the recoverables – deductions that PRO can recover on behalf of the Agency 7/7/2019 Integrity - Service - Innovation

Example 4 LES - Retroactive Earnings Negative retro Debt Offset of $557.30 is NOT taken from Net Pay Retroactive Earnings Section Shows: Indebtedness Created for Prior Pay Period(s) and Recoverable Deductions of $557.30 applied to the Debt 7/7/2019 Integrity - Service - Innovation

Pay History Example 5 - Net Special Pay - Code ‘AC’ 7/7/2019 Integrity - Service - Innovation

Retro pay to support the ‘AC’ entry 7/7/2019 Integrity - Service - Innovation

‘RA’ gross minus ‘W’ codes = ‘AC’ amount Deductions $173.30 Gross Retro $573.32 - $173.30 = $400.02 (Special Pay Amt) 7/7/2019 Integrity - Service - Innovation

Example 5 LES - Special Pay Code ‘AC’ 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Pay Detail Reflects current pay period entries interfaced to an employee’s record via SF50 actions and/or Time & Attendance Used to research an employee’s current pay period Earnings and Deductions After the 1st Run of Pay Calc but Before the PPE History Update Process 7/7/2019 Integrity - Service - Innovation

Example 6 - Pay Detail with Retro coming through 7/7/2019 Integrity - Service - Innovation

Viewing Retro in Pay History: Reason IDC ‘H’ Reason Indicator: Section G Dictionary/Glossary G-240 7/7/2019 Integrity - Service - Innovation

Viewing Payment of Retro in Pay History PPE 1/24/15 7/7/2019 Integrity - Service - Innovation

Standard Schedule for Pay and Non Pay Weeks 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Pay Detail If employee’s current PPE timecard is entered prior to Zero Pass Pay Detail can be viewed on Monday. If employee’s current PPE timecard is entered after Zero Pass & before 1st Pass on Monday AND Changes to employee’s MER and changes to prior pay period timecards are made after Zero Pass & before 1st Pass on Monday Pay Detail can be viewed on Tuesday prior to Final Pass. 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Pay Detail If employee’s current pay period timecard is NOT entered after Zero Pass & before 1st Pass on Monday AND Changes to employee’s MER and changes to prior pay period Timecards are made after Zero Pass through 1st Pass on Monday Pay Detail cannot be viewed prior to Final Pass on Tuesday. You will need to review the prior pay period’s Master Pay History to view the retroactive changes scheduled to happen on the current pay period ending 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Pay Detail Final Pass for Air Force is Tuesday of pay processing week DCPS will close down at 2000 hrs and no further actions can be entered for the current pay period end date. Any corrections done prior to 2000 hrs on Final Pass cannot be viewed prior to Pay closing. DCPS is normally back online the Wednesday of pay processing week. When a SAT release is being processed Debt Module is not available until Final Pass for all databases is completed 7/7/2019 Integrity - Service - Innovation

Integrity - Service - Innovation Questions? 7/7/2019 Integrity - Service - Innovation