Timekeeping Software Development Project Presentation to CDFA May 31, 2019
CaliCo Solutions Introduction LLC Established in Colorado in 2014 Two Owners – John and Stef Primary Focus is Environment, Safety, and Health Continue Work and Relationships Started at Prior Company Heavily Invested in our Clients Business and Subject Matter Enterprise-Scale Software from a Small Business Highly Personal Service and Long Term Relationships
How We Build Software Agile Development Approach Invest Substantial Effort in Job Shadowing and SME Development Living Design Document – Avoid Change Orders Extremely Interactive Development Cycles Dedicated to Engaging ALL Stakeholders Permanent Test Environment On-Budget, On-Time, Satisfied Users, Every Time Highly Engaged Support Team
Our History in California 2007 – Santa Clara County Daily (ENVIRON) 2009 – CalAgPermits (ENVIRON) 2014 – CalPEATS 2015 – CalAgPermits Maintenance 2017 – Schoolsite Notifications 2018 – CASPIR Incident Reporting App (DPR) 2018 – San Mateo Daily Maintenance 2018 – CACASA Website, CAPCA Website 2019 – BeeWhere
CalAgPermits
CalPEATS
Other Programs
Time and Activity Tracking Program New Comprehensive Program Non-pesticide Ag inspections Integration with CalPEATS for pesticide inspections W&M inspections W&M revenue functions Timecards & integration with HR systems where possible Additional contract programs e.g. Air Pollution Control Loosely Based on Santa Clara County Daily Program Future Enhancements – Mobile Apps, GIS Integration
A Little History Rolled out SCC Daily in 2008 Immediate Interest from Other Counties San Mateo County Modified the Daily Around 2014 Discussions at CACASA Conferences Since 2015 SCC Attempted to Share Code in 2016 CaliCo Solutions Provided Conversion/Support Proposals Legal Agreement Rejected by Most County Counsel Now Seeking ”New” System
Current Project Status Detailed Scope of Work and Project Plan Developed 40 – 45 Counties Opting In Review with Downey Brand (CACASA Counsel) Two Options on the Table for Funding/Contracting CACASA Ownership CaliCo Solutions Ownership Drafting Contract Language for County Board and IT Review
Technical Approach Visit Every Participating County & CDFA Identify Workflows Find Special Cases Determine Integration Points Understand Level of Detail Desired Work with Advisory Panel (incl. CDFA) on Interim Deliverables Launch Full Test Version Early – Run Parallels Revisit Counties & CDFA Prior to and During UAT Comprehensive Training Program
When is a Good Time for Change? Changes to CDFA Reports Format Level of Detail Consistency Guidance Change is Better in Small Bites Having a Centralized System will Make Changes Easier in the Future (Ask DPR) Get New System Up and Running, then Introduce Changes
Purpose of Demo This is NOT the New System! Santa Clara County was Successful with this System for over a Decade Many Counties have Seen and Liked this System Many Changes are Required to bring a Single-County Program to the Entire State
Next Steps Need to Get Project Off the Ground Additional Technical Meetings with CDFA Potential Discussions on CMR Internal Systems Potential Discussions on Industrial Hemp Potential Discussions on BeeWhere/BeeSafe Potential Discussions on Other Topics
Links http://calicosol.com/cdfa