The Career and Technical Education (CTE) Completer Follow-up 2018 Follow-up of the 2017 CTE Graduates March 8, 2018

Purpose of the Survey? An online survey of recent high school CTE graduates for the 2016-2017 school year Required to meet federal and state regulations Allows Virginia Department of Education (VDOE) and school divisions to evaluate their CTE programs Impacts school division performance measures: (5S1) Secondary Placement (Transition) Rate, and (5S1) Program Completer Response Rate on the Annual Performance Report (APR)

Definitions CTE Completer A CTE completer is a student who has met the requirements for a CTE concentration (sequence) and all requirements for high school graduation or an approved alternative education program. CTE Concentration A CTE concentration is a coherent sequence of state-approved courses as identified in the course listings within a web-based Administrative Planning Guide.

Division Annual Performance Report (5S1) Secondary Placement (Transition) Rate - CTE completers (based on the CTE serving school division) will successfully transition from secondary school to employment, military, further education, or full-time equivalency of part-time combinations of transition indicators. Performance Standard: 5S1 Secondary Transition Rate = 93 percent.

Division Annual Performance Report Example: All CTE Completers All Special Populations Performance 2016-2017 2015-2016 2014-2015 94.59% (35 of 37) 95.65% (44 of 46) 97.37% (37 of 38) 2016-2017 90.48% (19 of 21)

Completer Survey Response Rate 1 of 2 Performance Standard: 5S1 Completer Rate = 75 percent or higher Example: All CTE Completers 2016-2017 2015-2016 2014-2016 94.59% (35 of 37) 95.65% (44 of 46) 97.37% (37 of 38)

Completer Survey Response Rate 2 of 2 Why 75 percent?

Response Rates Your target: survey 75 percent (or higher) of completers A high response rate allows more meaningful analysis of CTE programs

2017 State Survey Response Rate Results

2017 State Survey Satisfaction Results

2017 State Survey Postsecondary Enrollment Results

2017 State Survey Unemployment for Completers Surveyed Results

Role of Center for Survey Research at the Cooper Center Design website Manage process of conducting survey Conduct data analysis Provide technical support and assistance

2018 Completer Follow-up Step 1 Read the CTE Director’s memo and follow the directions Directions will also be available on the CTE Completer Follow-up Survey website Link: http://ctefollowup.cooper.virginia.edu/

2018 Completer Follow-up Step 2 Download passwords and usernames from the Virginia Department of Education (VDOE) Single Sign-on for Web Systems (SSWS)

2018 Completer Follow-up Step 3 SSWS – Dropbox The lead CTE division administrator will receive two sets of usernames and passwords 10 for division-level access 5 for school-level access

2018 Completer Follow-up Step 4 Excel Files samples Division Access School Access Division ID Division Name Username Password 1 Anywhere County Public Schools Anywhere-1-0001 waSfLN03 Anywhere-5-0034 BrwAHk82 Anywhere-2-0035 RPFpFn13 Anywhere-4-0002 iVsypT81 Anywhere-5-0001 naBdKU83 Anywhere-6-0001 QbQpob86 Anywhere-7-0001 xKXxlv51 Anywhere-0-0001 IJiofko81 Anywhere-9-0009 PXAAKEiu0 Anywhere-11-0001 XUrtybw71 Division ID School Number School Name Username Password 1 580 Cote High Cote-5-0080 rC45CU80 Cote-2-0084 wdI2iC18 Cote-6-0780 pjy6tO45 Cote-9-0880 Zkl5Wl59 Cote-5-0076 aWL7uP28

2018 Completer Follow-up Step 5 Login to the survey site Link: http://ctefollowup.cooper.virginia.edu/

2018 Completer Follow-up Step 6 Conducting the Survey The website includes all of the information necessary to survey former students: Students’ names Students’ school Students’ phone numbers CTE program areas

2018 Completer Follow-up Step 7 Interview CTE Graduates

2018 Completer Follow-up Step 8

2018 Completer Follow-up Step 9 Improving Response Rates Good student contact information is key Multiple contacts are better than one

2018 Completer Follow-up Step 10 Divisions decide contact methods USPS Telephone Cell phone Facebook Email Twitter

2018 Completer Follow-up Step 11 Use a 2-step Approach Electronic and/or mail (send passwords to students and ask them to respond online or by mail) By telephone (telephone students who don’t respond)

2018 Completer Follow-up Step 12 Things to Remember Survey end date: July 1st A minimum 75 percent response rate is required to meet your division level target (all users can monitor response rates online Try electronic media for contacting students Don’t forget to view the results of the survey in the fall to assist with program evaluation and planning for continuous improvement

Start Now for Next Year Prepare students for the upcoming survey Collect contact information before students graduate Consider asking for personal and parent/guardian phone numbers Obtain email address

Contact Information Question about the website or survey process, please contact the Center for Survey Research of the University of Virginia’s Weldon Cooper Center at CTEcompleters@virginia.edu or by telephone (434) 243-5232. Questions about accountability policy and reporting requirements, please contact the VDOE, Office of Career, Technical, and Adult Education at CTE@doe.virginia.gov or by telephone (804) 225-2052.

Announcements CTE Director’s Memo: CTE Follow-up Survey Website for 2017 will open April 9, 2018 Next Video Streaming Sessions: End-of-Year Financial Reports (March 15, 2018) Master Schedule Collection, Spring and End-of-Year Student Record Collections, and CTE Student Performance Reports (March 22, 2018)

Session Evaluation Please take a few minutes to provide feedback about the benefit of this technical assistance video streaming session. Your input will be useful in our planning efforts for future video training sessions. The Survey Monkey link for the online evaluation is https:// www.surveymonkey.com/r/RDPX56F