Staff Employment, Attendance, & Separation Mary Rose May 6, 2019

Overview Final Staff/Course Collection – thru 8/9/19 Reporting Staff Employment Reporting Staff Attendance Reporting Staff Separation

Staff: Completeness & Accuracy 1 Report data for all staff Report card measures Teacher value-added Principal value-added Equity reports to districts

Report Data for All Staff Regular data requests Salary, FTE Race, Age, Education Attendance

Staff: Completeness & Accuracy 2 Use the Educator State ID Nearly every use of the data requires this identifier: Teacher Licensure Course checks, teacher-level value-added …. Or “Z” ID for non-credentialed

Use the Educator State ID Proper cert checks Report Card and CTE funding

Staff: Completeness & Accuracy 3 Report staff actually working Not staff who have left – with one exception …..

Report Current Staff Position Status Code C A I P

Report Employed Staff in Positions They Hold This Year Position Status Code C A I P With an FTE > 0

Reporting Staff Attendance 4 On Staff Demographic (CI) record Attendance Days Absence Days Long-Term Illness Days

Attendance Days Total number of days in attendance

Attendance Days Track attendance per district policy But report per EMIS rules: Do count approved professional days Do count P/T conference days

Absence Days … per EMIS rules: Exclude vacations, holidays, approved professional meetings

Absence Days Do count sick leave, personal leave Do count other kinds of leave Do not count days before contract starts Do not count days after resignation, dismissal

Long-Term Illness Days “Long Term” = 15 consecutive work days or more illness of self, family, member

Long-Term Illness Days “Long Term” = more than 15 consecutive work days. Paid or unpaid Includes FMLA leave Count days no minimum number of hours / work day

Long-Term Illness Days Example: Surgery recovery takes 4 weeks. That’s 20 straight days. Report 20 days in Absence Days – Long Term Illness Days element

LTI Days are Absence Days …20 days in Long-term Illness field AND Include those 20 days in the Absence Days field Why????

LTI Days are excluded from Attendance Rate calculation Report Card Teacher Attendance ( 𝑨𝒕𝒕𝒆𝒏𝒅𝒂𝒏𝒄𝒆 𝑫𝒂𝒚𝒔 𝑨𝒕𝒕𝒆𝒏𝒅𝒂𝒏𝒄𝒆 𝑫𝒂𝒚𝒔+𝑨𝒃𝒔𝒆𝒏𝒄𝒆 𝑫𝒂𝒚𝒔 −𝑳𝒐𝒏𝒈 𝑻𝒆𝒓𝒎 𝑰𝒍𝒍𝒏𝒆𝒔𝒔 𝒅𝒂𝒚𝒔

Reporting Staff Separation 4 Keep the Position Status Code Add Separation Date Add Separation Reason

Report Current Staff Position Status Code C A I P

Report Current Staff From EMIS Manual, Section 3.4, page 22

When Staff Move Leave their current position To other districts To a new position in the same district …. Report that they’ve left: “Separation”

If they’re separating this year… Position Status code from Initial Collection Plus Separation reason Separation date

Separating this year…. 2018-19 Initial 2018-19 Final reporting:   reporting: CK Record, C Status CK Record, same Position Status Start date, no end date Report separation date, reason Michael Counseling position 6/30/2019

Data for 2019 so far

Only Report Former Positions IF Position Status Code U

Only Report Former Positions IF Staff member left the position… Last school year … and their separation wasn’t reported last year

Only Report Former Positions IF In other words …. U records are reported only for employees with no attendance days this year – Manual Section 3.4 p 22

Only Report Former Positions IF In other words …. If someone left last year, report them on a U record …. If you didn’t report their separation already

Changed / Left in Summer 2018 - 19 2019 - 20 Initial Final CK record C status U status no sep date 3/30/2017 Violet HS MS

Reporting Staff Separation Current or prior reporting year Attendance days in the current year? Position Status Code Not: “Are we paying them?” but “Are they working in this position?”

Join the Conversation OHEducation OHEducation @OHEducation @OHEducationSupt Did you hear the news? We’re now on Instagram! Check out our official account and follow us at instagram.com/OHEducation. There, you can keep up with top news and updates and, this fall, be on the lookout for fun connections with Ohio teachers in their classrooms.   You also can stay up to date by following our other social media channels. In addition to Instagram, connect with us on Facebook, Twitter, and YouTube. Our handles are on the slide. Superintendent of Public Instruction Paolo DeMaria even has his own Twitter account. Follow him @OHEducationSupt. OhioEdDept