VA Saint Louis Health Care System, Graduate Medical Education (GME) Program Onboarding Brief April 2019 Todd Kliche Management Analyst, Research and Education Service David Longhibler GME Program Specialist

Computer Accounts Fingerprinting and background check (7 days) Request for Computer Accounts (10 days) Rotation Start Date

Computer Accounts 30 days of inactivity deleted inactivated Fingerprinting and background check (7 days) Request for Computer Accounts (10 days) Rotation Start Date

Rotation Schedules – Program Coordinators Rotation schedule at the VA TWO MONTHS prior to start date Fingerprinting and background check (7 days) Request for Computer Accounts (10 days) Rotation Start Date 30 days of inactivity inactivated deleted WOC

TMS, Fingerprinting, Biometrics Capture (get your picture taken) – Residents and Fellows VA Badging Office Must have picture taken within 120 days of fingerprinting VA Badging Office Fingerprint Fingerprinting and background check (7 days) Request for Computer Accounts (10 days) Rotation Start Date GME Resident or Fellow Complete one training module in TMS Resident or Fellow

GME Needs the Program Coordinators to: Provide GME with rotation schedules of residents and fellows as soon as possible. Provide GME with changes/updates to rotation schedules at least two months prior to the resident/fellow start date. Distribute information to residents and fellows. website for the VA St. Louis Health Care System Office of Academic Affiliations Graduate Medical Education (GME) Program website When? As soon as possible. Direct any questions from residents and fellows to GME via email STLTraineeOnboarding@va.gov.

GME Needs the Residents and Fellows to: Go to the website for the VA St. Louis Health Care System Office of Academic Affiliations Graduate Medical Education (GME) Program website and begin completing WOC documentation. 8 downloadable documents total. When? Now please. Access Training Management System (TMS) and complete mandatory training. 1 training module. For residents and fellow who DO NOT have a VA PIV badge. Prepare to visit the Badging Office at least twice. Once for fingerprinting, again for a picture. When? At least two months before you start your rotation please.

Contacts David Longhibler, GME Program Specialist Lisa Schmitz, GME Program Support Assistant Jennifer Griffin, GME Program Support Assistant Kenisha Smith-Williams, GME Program Support Assistant Todd Kliche – Management Analyst, Research and Education Service All accessible via email at: STLTraineeOnboarding@va.gov

Thank you