Module 5: Regional Programs December 1 Child Count

Tuition Reimbursement Divisions can request tuition reimbursement for students receiving services at a regional program. Summer semester claims for services provided July 1-August 31 of the reporting school year are submitted with this December 1 Child Count. First semester claims for services provided September 1-January 31 of the reporting school year are submitted with the subsequent March 31 Student Record Collection (SRC). Second Semester claims for services provided February 1 - June 30 of reporting school year will be submitted with the end of year (EOY) SRC.

Reimbursement claims can be made for these disability codes: Autism Deaf-blindness Emotional Disability Hearing Impairment Multiple Disability Traumatic Brain Injury

Reporting Students Enrolled in Regional Programs When reporting regional program students, use the: Three (3) digit regional program code for the serving division, Four (4) digit school code for the regional program, and Tuition paid code 4 Divisions can use an N Record when claiming summer reimbursement for students who were enrolled during the summer, but who are no longer enrolled as of December 1.

Reporting Students Enrolled in Regional Programs (continued) Report the disability claim monetary amount in the regional tuition disability field. A smaller claim would likely be made when the regional tuition disability is the secondary disability or tertiary disability. For non-reimbursable disability codes, enter zero (0) for the dollar amount.

Email December 1 Child Count Questions to: spedprogramdata@doe.virginia.gov