My thanks to the above for allowing this presentation to be posted Budd Services Inc. Group # 3 Members : 1. Sejal Patel 2. Derrick Owusu-Akyaw 3. Juned Tai 4. Payal Sanghvi My thanks to the above for allowing this presentation to be posted 7/5/2019

Main Points - Introduction: Analysis: 1. Company’s History and Philosophy  2. Computers and Processes at Budd Service……………………….by Sejal Patel. Analysis: Operation and Departments of Budd Service, Inc…..by Derrick Owusu-Akyaw. 7/5/2019

Main Points - Problem: Solution: 1. The Dilemma 2. Local Area Network 3. Minicomputer…………………..by Juned Tai. Solution: 1. Solutions 2. Conclusion…………………..by Payal Sanghvi. 7/5/2019

Introduction : Company’s History and Philosophy Computers and Processes at Budd Service 7/5/2019

Introduction of Budd Services Inc 7/5/2019

1. Company’s History and Philosophy Budd Services Inc Started in 1962 As a Janitorial Supplies Grew rapidly during 80’s 20 % increase in revenue due to Acquisitions 7/5/2019

1. Company’s History and Philosophy Budd Services Inc. in (1988): $ 15 Million Annual Revenues 1,200 Employees 1,000 Clients 190,000 square feet of Warehouse Space at Winston Salem at North Carolina 7/5/2019

Company’s History and Philosophy Budd Services operated Six (6) Divisions: 1. The North State Supply (the original janitorial supplies sales division) 2. Budd Janitorial (a contract cleaning service) 3. Budd Landscape (an outdoor maintenance service) 4. Budd Security (a security guard service) 5. Morris Cleaning (a specialty cleaning team) 6. Weaver Seed (a grass-seed business) 7/5/2019

Company’s History and Philosophy Corporate Philosophy Richard Budd states that “ Profits comes as a result of what you give to the Customers…” Most Important is Quality of Service Budd Services viewed as Family Business 7/5/2019

Computers and Processes at Budd Service Technology at Work Budd Services Acquired its First Computer an IBM Personal Computer (PC) in 1983 9 Personal Computers (PCs) in 1988 Lotus 1-2-3 used for Money Applications WordPerfect used for Word Processing ACQ Software 7/5/2019

Computers and Processes at Budd Service ACQ Software Modules Contains Six Modules: Payroll Inventory Order Entry/Invoicing Account Receivable (AR) Account Payable (AP) General Ledger 7/5/2019

Computers and Processes at Budd Service Use of Technology Different Modules on Different PCs Hardware Costs - $ 75,000 Off-the-Self Software - $ 15,000 Use of Person Hours Creating Lotus Spreadsheets Learning Curve was 4 Months 7/5/2019

Analysis: BUDD SERVICES OPERATIONS AND DEPARTMENTS: 1. PAYROLL 2. JOB COSTING 3. INVENTORY AND ORDER ENTRY 4. MONTHLY BILLING (SERVICE DIVISIONS) 5. ACCOUNTS RECEIVABLE & ACCOUNTS PAYABLE PROCESSES 6. GENERAL LEDGER AND FINACIAL CONTROL PROCESSES 7/5/2019

1. PAYROLL Payroll Checks was run using ACQ payroll module. Payroll reports were used in the job costing and general ledger process. Payroll input subject to managerial approval. Lotus 1-2-3 macro used in producing payroll reports for Budd Security services. 7/5/2019

2. JOB COSTING Lotus Spread sheets used in Job Costing reports. Company’s revenue figures obtained from the inputs of managers. Job costing figures compared to company’s year-to-date budget. 7/5/2019

3. INVENTORY AND ORDER ENTRY North State Supply and Weaver Seed were the only two Budd services divisions with substantial inventory. Physical inventory count conducted each year. Inventory and order entry processes to be integrated. ACQ software used in managing all inventory levels. 7/5/2019

4. MONTHLY BILLING (SERVICE DIVISIONS) ACQ accounts receivable module is used in the monthly billing process. Lotus used in billing processes that involved a one time service rendered by any Budd service division. 7/5/2019

5. ACCOUNTS RECEIVABLE & ACCOUNTS PAYABLE PROCESSES Account receivables handled by different people to ensure checks and balances. Lotus Spreadsheets and ACQ books were used for check postings. Accounts payable process to be automated. 7/5/2019

6. GENERAL LEDGER AND FINACIAL CONTROL PROCESSES General Ledger accounting maintained at the divisional level. Data for general ledger postings derived from the inputs of divisional mangers. ACQ general ledger used in this process. Variance reports used to track financial status of the various divisions within Budd Services. 7/5/2019

Problem:  1. The Dilemma 2. Local Area Network 3. Minicomputer 7/5/2019

The Dilemma: The computer technology is not up-to-date Too Much time is spent on Manual Data Entry Need an integrated business process for the whole organization Two Alternatives: LAN (Local Area Network) Minicomputer 7/5/2019

Local Area Network: Will connect the existing computers in a loop Cheaper than Minicomputer Will allow file-sharing and data sharing Will be sufficient for now Will not require to hire a Programmer 7/5/2019

Minicomputer: Expensive but Effective Alternative Will connect with existing PCs and other standard (non-pc) terminals Better software and assistance Will provide a centralized control of data and applications Ensures better data security and integrity 7/5/2019

Solution: The whole new system Better Alternative : Minicomputers Centralized availability of all the documentations. Vendor B Replaces all the existing PCs Installed by the systems engineer Provided references for other software 7/5/2019

Conclusion: Invest for the Better Future 7/5/2019

Questions or Comments 7/5/2019

Thanks 7/5/2019