P10.3 Scanning SLOPS software Eighth Tuna Data Workshop (TDW-8) 14-18 April 2014 SPC, Noumea, New Caledonia

Importance of scanning Digital copy of data Easy and timely data transmission Reduces cost (mail)

Recommended Scanners FUJITSU FI-5530 A3, USB, super fast, excellent scan quality, duplex CANON DR3010 A4 only, USB, super fast, Excellent scan quality, duplex FUJITSU: more appropriate for A3 logsheets CANON: more appropriate for Observer data (A4)

SLOPS scanning software Hierarchic organization of scans Fast (with fast scanners) Several templates available Ability to append/insert scans with existing files Works with all Windows version Tuned for each country

SLOPS scanning software Various templates

SLOPS scanning software Scan quality options / Scan size

SLOPS scanning software Observer forms template

SLOPS scanning software Scan Viewer edit / delete / insert pages in scan -> can be useful when having to rescan few missing pages

SLOPS scanning software

Scanning problems & solutions Incomplete scans (missing pages) => Number each page before scan and check pages after scan Scans writing not visible Use 2B pencils for sampling data Special attention needed for waterproof paper (scan quality adjustments) Scanner breakdown Let us know if it can’t be fixed! Other common problems: data not scanned, scanned but not sent, scanning instructions on verso,.. If visible on screen, then it should be visible on the printout

Scanning Guide http://www.spc.int/OceanFish/en/publications/doc_download/1170-scanning-the-complete-guide A detailed description of Preparation for scanning SLOPS software Transfer of scans … Scanning guide also available on the TDW8 page

Scans transfer to SPC Once logsheet/Observer/Port samplings forms have been scanned They need to be transfered to SPC Using OFP DATA RECEPTION DROPBOX Scanning guide also available on the TDW8 page

Scanned TIF or PDF files Entered into Database at SPC Data Flow Summary Hard copy data Scanned TIF or PDF files Scanner Scanning Computer Sent back to Countries CES / TUBS reporting system updates Entered into Database at SPC OFP Data Reception dropbox SPC Regional Databases Scanned files registered at SPC SPC