Understanding: Wide Area Workflow Payment J. T. Friel Chief Acquisition Support Office Headquarters, Defense Human Resources Activity (DHRA) 06 MAR 2019

Agenda Definitions 252.232-7006(a) WAWF Routing Data Table Field Names, Meanings and Usage GSA Assisted Acquisition Payments Questions. Occurred on 24 Feb 17 Improving User Experience Redesigned the SAM Homepage, website main navigation bar, and website footer. This provides a more user-friendly entrance point to help users easily navigate the website . Added a SAM Status Tracker to the main navigation bar, which allows users to quickly check their entity registration status without logging in. Re-engineered the SAM Entity Management Web Service to near-real time refresh rate Increased Data Quality Updated the page description, Consent to Disclosure of Tax Information, and TIN Match Instructions on the IRS Consent page to provide a more clear direction for users to properly execute consent. Enabled editing of the taxpayer address and taxpayer information fields on the IRS Consent page during a registration update or renewal . Ensured Regulatory Compliance Added a statement to the Representations and Certifications (Reps & Certs) review page and Reps & Certs PDF that clarifies that by having an active registration the user has complied with the certain reporting requirements. 3rd FY 17 Quarter Release will occur on 23 June 17.

Definitions 252.232-7006 (a) Wide Area Workflow Payment Instructions (MAY 2013) (a) Definitions. As used in this clause Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. DHRA’s contracts do not contain LPO’s. LPO’s have never been used in DHRA’s contracts.

WAWF Routing Data Table (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0790 Issue By DoDAAC H98210 Admin DoDAAC** H98210 Inspect By DoDAAC HQ1330 Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) HQ1330 Service Acceptor (DoDAAC) HQ1330 Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____ Used contract number H9821018C0027 as a reference. Routing Data Table* -------------------------------------------------------------------------------------------- Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0790 Issue By DoDAAC H98210 Admin DoDAAC H98210 Inspect By DoDAAC H91330 Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) H91330 Service Acceptor (DoDAAC) H91330 Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

Pay Official DoDACC Field Name in WAWF Pay Official DoDACC DFAS office assigned to agency. Responsible for processing and payment of invoices. Example: DHRA’s assigned DFAS Office is DoDACC HQ0790 Pay Offical DoDACC HQ0790

Issued By DoDACC Field Name in WAWF Issue By DoDACC The agency who negotiated and issues/awarded the contract, task order, delivery order. Example: The Issued By DoDACC for all DHRA contract is H98210. Issued By DoDACC H98210

Admin DoDACC Field Name in WAWF Admin DoDACC The agency is the administrative office for the contract. Manages post award activities. Issues modifications, amendments and contractually related documents. Example: The Issued By DoDACC for all DHRA contract is H98210. Admin DoDACC H98210

Inspect By DoDACC Field Name in WAWF Inspect By DoDACC The requiring agency or component COR location. Delivery location where inspections is to occurs. DoDACC assigned to the requiring agency. DoDACC is enter in the contract by the contracting office. Example: COR for DCPAS, DoDACC H91330, inspects a service received. Admin DoDACC H91330

Service Approver (DoDACC) Field Name in WAWF Service Approver (DoDACC) The requiring agency or component COR location. The location where services are approved by COR. DoDACC assigned to the requiring agency. DoDACC is enter in the contract by the contracting office. Example: DCPAS, received a service under DoDACC H91330 and approved by the COR. Service Approver (DoDACC) H91330

Service Acceptor (DoDACC) Field Name in WAWF Service Acceptor (DoDACC) The requiring agency or component accepting COR location. The location where services acceptance occurs. DoDACC assigned to the requiring agency. DoDACC is enter in the contract by the contracting office. Example: DCPAS, COR accepts a service under DoDACC H91330. Service Acceptor (DoDACC) H91330

GSA Assisted Acquisition GSA Assisted Acquisitions payments process is different. DoD contracts provide a WAWF clause with a Routing Data Table. GSA contracts provides invoicing instructions in Block 24 of the contract. GSA contracts do provide or contain a Routing Data Table. GSA provides invoice and payment processing guidance on GSA Assisted Acquisition site.

GSA Assisted Acquisition Payments GSA provided invoice submission instruction in block 24 of the GSA Assisted Acquisition contract. 24. MAIL INVOICE TO: (Include zip code) General Services Administration (FUND) The contractor shall follow these Invoice Submission Instructions. The contractor shall submit invoices electronically by logging into the ASSIST portal (https://portal.fas.gsa.gov), navigating to the appropriate order, and creating the invoice for that order. For additional assistance contact the ASSIST Helpdesk at 877-472-4877. Do NOT submit any invoices directly to the GSA Finance Center (neither by mail nor via electronic submission).

Questions?