Welcome day Erasmus/Exchange students campus Brussels 2018-2019

Welcome day - Programme 09:00 Welcome reception 09:30 General welcome / Student facilities / Stuvo+ 11:00 ESN + campus tour 11:30 Belgian Lunch 13:00-16:00 Walking tour in Brussels organised by ESN

Who are you? Erasmus students, exchange students, Faculty Arts & Faculty Economics and Business, many other international students of the English spoken International programmes, Brussels as an international city.

Who are we? KU Leuven, campus Brussels KU Leuven ≠ Odisee Business faculty – EQUIS accredited 47th best University of the world – Times Higher Education World list 2018

Antwerp Leuven FEB’s 4 Campuses Brussels Kortrijk

Who are we? 1. Centralised International Office – in Leuven 2. International Office Campus Brussels 3. Key persons internationalisation and academic responsibles 4. STUVO+ 5. ESN KULBrussels

Who are we? International Office KU Leuven, campus Brussels Vice-dean Internationalisation FEB= Peter Teirlinck Head of International Office FEB = Ingeborg Vandenbulcke Mobility coordinator KU Leuven, FEB= Dirk G. Van Waelderen Student advisor – incoming students, Faculties of Arts /FEB= Rebecca Rampelberg Student advisor – outgoing students, Faculties of Arts/FEB= Suzanne Steijleman

Who are we? 3. Key persons/advisors internationalisation Faculty of Arts Faculty of Economics and Business campus Brussels Netherlands/Hungaria/Wroclaw: Elke Brems United Kingdom: Tom Toremans Belgium and France: Luc Loonbeek Germany/Finland: Joël Rooms Italy: Giovanni Bevilacqua Russia/Poland except Wroclaw: Liutauras Kazakevicius Spain: Danny Masschelein (International coordinator – Arts faculty) Internationalization Advisers: Vanessa Geers (Adviser for Handelswetenschappen/Business Administration) Dorien Steegmans (MIBEM/MIBEB) Katrien Wauters (Adviser for Handelsingenieur/Business Engineering)

Who are we? 4. Integration officer @ student counseling: Accommodation, insurance, commune registration, banking etc. (= not study related): Mrs. Marieke Steurs - 1st floor 5. ESN KULBrussels and buddies – office 5th floor ‘T Serclaes building

Where are we?

Where are we?

What do we offer… Very motivated staff, skilled in problem solving Study in centre of Brussels Positive student environment Academic and cultural experience

Spring semester Only 13 weeks of classes before exams Papers, group works, intermediate evaluations! Study hard => good chance in nice results  If not => retries in August/September 

Spring semester Welcome day: 7 February First day of classes: 11 February Last day of classes: 24 May Easter holiday: 06 April – 22 April International week: week of 13 May Farewell drink – May’18

Erasmus/Exchange practicalities & deadlines Further registration: if applicable in International Office, KU Leuven campus Brussels Password and log-in: KU Leuven bag - See envelop Submit Emergency Data sheet (will be sent by e-mail): DEADLINE 14/02 Finalising your ISP DEADLINE: 27/02 Finalising the Learning Agreement: DEADLINE 27/02 Student card (student restaurant/Exam/library/printer): the following weeks by the International Office – Belgian address ASAP

Erasmus/Exchange practicalities & deadlines Information session (mandatory!) on-line platform for students + ISP Registration: Hermes building: 11/02 in room 4201, 12.30-13.30 Library information session (strongly recommended!): Hermes building: 12/02, 12.30-13.30 room 3102

Erasmus/Exchange practicalities & deadlines Student services @ T’Serclaes: bookshop(ground floor - C) student counselling + ombudsperson (1st floor – A/ StuVo+), student administration(1st floor - B) library (1st – 8th floor - C) ICT (3rd floor - A) DeMineen (student card necessary) Student services @ Hermes: Computer rooms Pub & Sandwich bar Study breaks

Erasmus/Exchange practicalities & deadlines Don’t forget to activate your account – check documents envelop scratch card Confirmation of arrival – signature needed Education and Exam Regulation: http://www.kuleuven.be/education/regulations/ Course schedule available on (only courses mentioned in our course list on our webpage at campus Brussels): http://onderwijsaanbod.kuleuven.be/opleidingen/v/e/

KUL courses Available courses for FEB students can be found on the link below: https://feb.kuleuven.be/eng/intern ational/information- package/courses Course offer at the faculty of Arts on the link below: https://www.arts.kuleuven.be/engli sh/education/brussels#contact

KUL courses How many courses ? Blocks of 2 hours At KU Leuven 1 academic year = 60 ECTS credits 1 semester = 30 ECTS credits Agreement with your university ! Blocks of 2 hours Some once a week, other twice a week, other once every two weeks Changes in class schedule are always possible Check timetable daily Toledo/blackboard http://toledo.kuleuven.be Be present and be on time ! Final result = Class presence + home work + exam

KUL courses - registration (LA) Official registration consists of LA and ISP Learning Agreement List of courses http://feb.kuleuven.be/eng/international/information-package/courses always check ECTS file for prerequisites language courses Changes possible (e.g. in case of overlap) via “During the mobility” (see details next slide) Hand in correct and signed LA/changes form by three parties (student/home uni/KUL) bring in 1 copy (not accepted via mail) T’Serclaes building – 5th floor room A05-01 Deadline: 27 February (afterwards no changes are possible)

KUL courses - changes (LA)

KUL courses – registration (ISP) 2. ISP = LA Course approval of ISP on basis of LA Courses in ISP = final exam registration no exams = no grade, no credit on transcript but NA (NA =not attended) Deadline : 27 February (no changes afterwards)

Exams All information about exams https://feb.kuleuven.be/eng/student-platform/exams Information session on exams How are KUL exams organised, what results can you expect, … Result of your exams in KU Loket When? see studentportal https://feb.kuleuven.be/eng/leuven/students/administration-and-regulations-1/exams#deliberation In case of failure: resit between mid August and mid September only possible after registration in beginning of July (reminder by email)

Registration at city hall Mandatory if you stay longer than 3 months in Belgium Brussels city centre 1000, 1020, 1120 & 1130? make an appointment on their website: https://www.brussels.be/make-appointment Other communes in Brussels go to the local city halls Leuven? You also need to make an appointment: https://www.kuleuven.be/english/admissions/travelling/appointment-cityhall More information can also be found on the link below: https://www.kuleuven.be/english/admissions/travelling/city-hall#2EEA

More information? International Office KU Leuven campus Brussels T’Serclaes 5th floor – A05-1 Warmoesberg 26 1000 Brussel Tel: +32(0)2 210 13 37 E-mail: FEB: internationaloffice.feb@kuleuven.be ARTS: mobility.brussel@kuleuven.be Open every day from 09.00 – 16.00 Closed every Friday (I’ll not be in the office on Fridays during the month February) Facebook group: ARTS: Incomingmobility@KULeuvenCampusBrussels https://www.facebook.com/groups/765627490149831/ FEB: Incomingmobility@FEBKULeuven: https://www.facebook.com/groups/169864516749274/ Websites: FEB: https://feb.kuleuven.be/eng/international or https://feb.kuleuven.be/eng/student-platform Arts: https://www.arts.kuleuven.be/english/education/brussels#contact or https://www.arts.kuleuven.be/english/students/brussels

Exchange = study + culture + ??? Sunday = rest (shops closed) Evening = 10pm = silence at home

Erasmusfair – you can help us ! 12 March Reception Help FEB students going on exchange Free snacks and drinks Fr-fe