General Membership Meeting Glebe Harbor-Cabin Point Association December 1, 2018 at 9:30 am December 1, 2018 General Membership Meeting

Meeting Agenda 2 Call to Order Introductions and Welcome Minutes of August 25, 2018 Meeting President’s Announcements & Remarks Business Items General Discussion, Questions, Comments Adjournment Meeting Agenda 2 December 1, 2018 General Membership Meeting

Introductions & Welcome Jeanne Axtell, President December 1, 2018 General Membership Meeting

August 25, 2018 General Meeting Minutes Barbara Cole, Secretary December 1, 2018 General Membership Meeting

Announcements & Remarks Next meeting: March 23 (tentative) Annual Meeting and Election of Directors: June 8, 2019 Holiday Social Events General Remarks Announcements & Remarks Jeanne Axtell, President December 1, 2018 General Membership Meeting

GH-CP Sanitary District Budget and Work Projects FY 2018 - 2019 December 1, 2018 General Membership Meeting

GH-CP Sanitary District Budget and Work Projects Current GH-CP Sanitary District Budget Status (FY 2018 – 2019) Fred Selby, Treasurer December 1, 2018 General Membership Meeting

GH-CP Sanitary District Budget and Work Projects (FY 2018 – 2019) Pool Refurbishment Contract Other Proposed Work Projects Bill Spencer, VP Facilities December 1, 2018 General Membership Meeting

Pool Refurbishment Contract Scope of Work Repair cracks in the Main Pool Remove and replace all existing concrete coping and waterline (Main Pool) Inspect the remaining bed for any deterioration and inform client of any additional repairs required to prepare the bed for new installation. (Main Pool) Replace all recirculation covers (bottom drains.)(Main pool) Power wash both pool interiors, acid clean, apply white epoxy base paint   Options/Alternatives  Repair skimmer scuppers at waterline of the main pool (No charge) Expand the scope of paragraphs 1, 2, and 3 above to include the Wading Pool Provide and Install a handicap lift December 1, 2018 General Membership Meeting

Pool Refurbishment Contract Scope of Work Low Bid $57,759 Repair cracks in the Main Pool Remove and replace all existing concrete coping and waterline (Main Pool) Inspect the remaining bed for any deterioration and inform client of any additional repairs required to prepare the bed for new installation. (Main Pool) Replace all recirculation covers (bottom drains.)(Main pool) Power wash both pool interiors, acid clean, apply white epoxy base paint   Options/Alternatives  Repair skimmer scuppers at waterline of the main pool No Charge Expand the scope of paragraphs 1, 2, and 3 above to include the Wading Pool $5,000 Provide and Install a handicap lift $4.200 December 1, 2018 General Membership Meeting

Other Proposed Work Projects December 1, 2018 General Membership Meeting

GH-CP Sanitary District Budget and Work Priorities (FY 2018 – 2019) Waterway and Shoreline Projects and Permits Available Bond Proceeds $26,800 Design Plans and Permits Cabin Point Beach Groin Repair/Revetment Crystal Lane Beach Groin Repair Permit Renewal Weatherall Inlet Channel expires 2019 Cabin Point Inlet Channel already renewed (expires 2020) Jeanne Axtell, President December 1, 2018 General Membership Meeting

GH-CP Sanitary District Budget Process FY 2019 - 2020 December 1, 2018 General Membership Meeting

GH-CP Sanitary District Budget Process FY 2019 – 2020 Westmoreland County Process and Timeframe Working directly with County staff during budget formulation No rate increase expected for the upcoming year unless catastrophic event occurs Jeanne Axtell, President December 1, 2018 General Membership Meeting

BUDGET PROCESS Budget forms & packets are sent to departments DECEMBER/JANUARY Budget forms & packets are sent to departments MID-FEBRUARY Budgets are due back to Administration Departments appear before the governing body for presentations County assembles all requests & waits for revenue estimates from Commonwealth for submission to the governing body Informational meetings may take place for clarification of requests Governing body holds work sessions to finalize budget proposal for advertisement Public Hearing on budget Seven (7) days from public hearing, governing body adopts budget & tax rates on or before May 1st December 1, 2018 General Membership Meeting

GH-CP Sanitary District Budget Process FY 2019 – 2020 Capital Planning Process Updating Reserve Study in Process Incorporate into Westmoreland County Capital Planning Process Jocelyn Davis, VP Planning December 1, 2018 General Membership Meeting

GH-CP Association Budget Update Fred Selby, Treasurer December 1, 2018 General Membership Meeting

GH-CP Association Budget Update Current Budget (FY 2018 – 2019) Proposed Budget (FY 2019 – 2020) December 1, 2018 General Membership Meeting

Neighborhood Watch Walt Shackleford December 1, 2018 General Membership Meeting

Debbie Dunn Director, Member Services December 1, 2018 General Membership Meeting

Snapshot of the GHCP Community Property Owners Lots 1,370  Unimproved Lots 854  Improved Lots 516  Improved Lots with Homes 491 1,017 Taxable Lots Total Lot Owners Improved lots are those designated by the County, and where the improvement has significant assessed value. Homes is the number of unique street addresses associated with improved lots. Are residents of: Virginia 729 71.68% Maryland 145 14.26% DC 10 0.98% Other 133 13.08% Access Cards Total Cards Issued: 2140 To 499 owners, and To 44 lessees Owners reflect the principal owner only. Date of Update: November 30, 2018 Source of Data: County records, Property Owner Information Forms, and other sources. December 1, 2018 General Membership Meeting

General Discussion, Questions, Comments December 1, 2018 General Membership Meeting

Happy Holidays, Everyone! December 1, 2018 General Membership Meeting