CSTS User Conference: MNPAT Update 6/19/2019

MNPAT Background and Data 6/19/2019

Background 1993 - Race Bias Task Force Report recommended use of validated risk assessment tools to reduce bias Minn. Stat. 629.74 promulgated after report published 2014 – Committee for Equality and Justice (CEJ) recommended study of pretrial risk assessments Minnesota Judicial Branch (MJB) Strategic Plans FY14-15: Priority 3.B.ii: “Study evidence-based tool(s) for use in making pretrial release decisions statewide.” FY16-17: Priority 3.A.ii: “Continue study of evidence-based tool(s) for use in making pretrial release decisions statewide.” 6/19/2019

Legal authority Minn. Stat. § 629.74 “The local corrections department or its designee shall conduct a pretrial bail evaluation of each defendant arrested and detained for committing a crime of violence as defined in [listed statutes]. . . . The Judicial Council, in consultation with the Department of Corrections, shall approve the pretrial evaluation form to be used in each county.” Minn. Stat. § § 629.715, subd. 1(a); 629.72, subd. 2(a) When a person is arrested for a crime against the person or certain stalking or domestic-abuse related crimes, the judge before whom the arrested person is taken shall review the facts of the arrest and detention. 6/19/2019

Past Milestones MJB report on use of validated pretrial tools and in-custody rates Workgroup recommendations presented to Judicial Council Opt-out window ends; 82 counties agree to use statewide tool Oct 2015 June 2016 Aug 2016 May 2015 March 2017 Pretrial Release Initiative Workgroup begins meeting Judicial Council approves Pretrial Release Initiative Workgroup recommendations 6/19/2019

Past Milestones Tool Selection Committee convenes Judicial Council approves Policy 524, Hennepin County 2015 Adult Pretrial Scale as new statewide tool (MNPAT), form, and questionnaire Statewide MNPAT go-live Nov 2017 Jan 2018 March 2018 June 2017 Dec 2018 April 2019 Statewide CSTS Pretrial Module go-live Tool Selection Committee recommendations to Judicial Council Pretrial Release Initiative Implementation Steering Committee convenes 6/19/2019

MNPAT Data Process Pretrial assessment conducted MNPAT provided to the court; data entered into CSTS MNPAT finalized in CSTS Monthly MNPAT data upload run by CSTS administrators MJB intakes data; automated checking of data quality MNPAT data connected to MNCIS data via case number and party identifiers 6/19/2019

MNPAT Data for Reporting and Validation In-custody rate Avg. bail amounts Defendants released by risk level Success rate (appear at all hearings/no pretrial crime) Validation Significance of existing MNPAT variables New definitions of variables Additional questions for validation MNCIS data Geographic impact Race/gender bias 6/19/2019

MNPAT First Month – CSTS to MNCIS Data from April 1 – April 30 Data upload on May 14th; 34 out of 38 files delivered within one week of delivery date All files delivered by early June Missing Aitkin and Rock/Nobles 6/19/2019

MNPAT Data – CSTS to MNCIS When doing the transfer: Only run file in CSTS. Do not run the transfer through a different application Should work seamlessly in CSTS Do not send test files/images/etc. Do not run the data earlier than we request. We will send a reminder email prior to the transfer. Missing Aitkin and Rock/Nobles 6/19/2019

First Month – MNPAT Data Quality 1,570 assessments completed and submitted Total score range: 3 – 193 Low: 371 (24%) Med: 539 (34%) High: 660 (42%) 1,367 (87%) assessments with a matching case number 887 (56%) assessments with a matching SID number 999 (64%) fully complete forms No UNAVLB/blank/unknown values for any field 6/19/2019

First Month – MNPAT Count by Agency Aitkin County Community Corrections 15 Arrowhead Regional Corrections 121 Blue Earth County Community Corrections 54 Brown County Probation 2 Carver County Probation 21 Chisago County Court Services 28 Crow Wing County Community Corrections 24 Dakota County Community Corrections 101 DFO Community Corrections 111 DOC Probation 352 Freeborn County Court Services 4 Goodhue County Court Services 11 Isanti County Court Services 19 Itasca County Court Services 1 Jackson County Probation Kanabec County Probation 9 Kandiyohi County Community Corrections 17 Meeker County Court Services 14 Mille Lacs County Court Services 2 Morrison County Community Corrections 14 Mower County Probation Nicollet County Court Services 6 Otter Tail County Court Services 4 Pine County Court Services 38 Ramsey County – Project Remand 323 Region 6W Community Corrections 35 Rice County Community Corrections 7 Rock / Nobles Community Corrections 9 Scott County Community Corrections 69 Stearns County Community Corrections 19 Steele County Court Services Todd - Wadena Community Corrections 24 Tri-County Community Corrections 28 Wabasha County Court Services Waseca County Court Services Washington County Community Corrections 50 6/19/2019

Ongoing Data Quality Updated case numbers need to be inputted into CSTS Make sure to click finalize in CSTS Only run data load from CSTS 6/19/2019

IMPLEMENTATION 6/19/2019

Stakeholders Don’t wait! Start in Probation – discussed implementation with line staff, including support staff Reaching out to Judges – at COJAC and in smaller settings Get to Prosecutors – needed them on board to have success getting charging information 6/19/2019

In House – Support Staff Had to figure out who needed what information and when In order to use the MNPAT, we needed all clients open in CSTS that needed bail studies completed. Support were added to the “All Probation Bail Group”. Jail staff email over bail study requests, which is cross-referenced with the transport list and our in-house bail study list. Support staff review the requests and lists in the morning, run NCIC, and open clients and assign them to the agent completing bails on that day. *What about a “dummy agent”? 6/19/2019

In House – Probation Agent Agents wanted to start quickly after training Went live before the initially planned “go live” date. Had an informal meeting to discuss logistics with staff before implementation. Agents are responsible for their assigned day. Went live with the CSTS template version of MNPAT(pre-module) Sought consistency in an inconsistent world. Standard conditions of release were not being used 6/19/2019

Out House - Prosecution Had to get the buy in from the County Attorney’s office to get charging information Met with attorneys and legal assistants Had them send charging information to the “All Probation Bail Group” distribution list Did it work right away? Agents were asked to notify supervisors in cases where charging information was not sent to Probation Agent have been watching MNCIS for charging information in situations where emails seem to be lacking 6/19/2019

MNPAT module Some items were already in place Support staff were already opening clients/cases in CSTS Jail and Prosecution were already using the “All Probation Bail Group” email list Some items were not in place (validation study compliance) We were not waiting for the MNCIS file number before finalizing the MNPAT. We had to change again. Agents create it and send it via email to bail distribution list. Agents then put the questionnaire and any other documents in the support staff mailbox. Support staff - Before closing the case, get MNCIS Add File # to MNPAT Finalize the MNPAT Close case 6/19/2019