Going Paperless with NCOPE An introduction to “Typhon Group” an allied health student tracking system

Piloted with New Innovations in 2008 Medical Education Software Scheduling Not user friendly Usernames & Passwords Could not use all modules

Typhon Group Designed for Allied Health Easy Editing Is user-friendly Import Data From Excel FYI, Typhon Group now has over 300 healthcare programs using our student tracking systems in 48 states, plus the District of Columbia, Puerto Rico, and Canada. Scheduling

Take a Quick Tour http://www.typhongroup.com/products/ahst/quicktour.htm

Questions?

Understanding Typhon Students = Residents Sub Administrators = Residency Directors and Faculty Administrator = NCOPE Staff Clinical Site = Residency Site Surveys = Quarterly Evaluations Class = Orthotics/Prosthetics

Other Features Electronic Student Portfolios External Document Management Student Biographic Database Full query system for live and historical data On-line tutorials available to all users Student FAQ Area

Logging in Go to www.typhongroup.net/ncope or use link on NCOPE website Web application works with any web browser without any additional software, including the iphone

Student/Resident Fees Once added to system by administrator, students should be able to log on. Directed to online payment page. Pay with Amex, Visa, Master card or Discover and wait for approval Account will automatically be activated and student can begin using the system

Evaluations Evaluation and Survey Instrument (EASI) Customizable to meet NCOPE’s needs Real-time results in live summary, spreadsheet or detailed reports with graphs and charts

Logging Patient Encounters Resident Key word search – quickly locate ICD codes by word, partial word or phrase Student/resident can search for previous encounters easily Organized by case number Select edit case logs . They can then search by the initial encounter date of service. May have to be aware of encounter date. Then Save this case, then COPY /LINK Data into a new encounter. Also helpful to list the follow up /delivery date in the clinical nots so you might be able to identify the case.

Flagging Patient Encounters Sub Administrator L-codes DeAnna and Chris will have to help on this

Attaching Documents 3 per clinical site – Sub Administrator or Residency Director Resident can start a portfolio for future use in O & P

Reports Reports faculty and residents can view Case log reports Easy to print or export to Excel, Word or Adobe PDF Bulk export feature

Recent Typhon Updates Automatic time stamping Option to allow residents to type comments about evaluations after the fact New Bulk “export” feature

Available to users? Testing NUPOC graduates Will announce launch date in the near future