CTC Information Forum (Q2 - 2019)

Welcome & Format Agenda Q&As Further information at: www.iacto.ie http://www.solas.ie https://www.education.ie/en https://www.cro.ie/Publications/FORMS-CRO https://www.charitiesregulator.ie/en https://www.etbi.ie

Joe McHugh T.D. Minister for Education and Skills: DES - Statement of Strategy 2019-2021: “I am pleased to introduce this new Strategy Statement which outlines the strategic direction and priorities that will be advanced during my time as Minister for Education and Skills” ‘CUMASÚ’ Empowering through learning ______________________________________________ Action Plan for Education 2016 – 2019: ‘Clear ambition for Ireland to become the best education service in Europe over next decade’. New targets by end of 2019 *(10%+)

Seán Ó Foghlú Secretary General DES “The Strategy sets out the goals, strategic actions and indicators by which our continued progress will be judged. The Department will publish an Action Plan each year which will detail our high level annual work programme to be delivered for that year. In this way, we will be able to monitor progress towards the achievement of our goals”

Managing Education and Training Sector Reform The Department is engaged in an extensive reform programme and continues to take a whole-of-system approach to strategic planning and implementation across the education and training sector. This joined up approach, based on international research, enables DES to: plan and implement an extensive programme of reform and to balance this with the demands of supporting and sustaining the operation of the system continue to work in partnership with key stakeholders to ensure the effective pacing and sequencing of planned reforms across the continuum of education and training expand the scope of reform focusing on innovation and evaluation. continue to work in partnership on the roll out of ‘Our Public Service 2020’, the new public service reform plan, and to expand the scope of reform to focus on innovation and evaluation in collaboration with the Department of Public Expenditure and Reform. Above extracts from DES Statement of Strategy 2019-2021

DES & SOLAS Data recording systems to support SOLAS planning for FET funding- Funding Allocation Request & Review (FARRs) & Programme & Learner Support Services (PLSS). FET Provision Reports must be populated as a priority to provide a transparent, effective and accountable FET sector IACTO Grant Assurance Visit: 3 types; scheduled / follow up / specific purpose

SOLAS - Strategic Goals x 5 Skills for the Economy Active Inclusion *Quality Provision *Integrated Planning and Funding Standing of FET Examples of how these linked to CTCs in 2018 - ‘pilot’ (9 CTCs) Quality Framework Initiative (QFI) – evaluation started - ‘pilot’ (14 CTCs) An Cosán – (TEL) blended learning – evaluation in hand

Review of IACTO work plans 2014 2015 2016 2017 2018 Telephone 3,000 1,800 3,200 2,551 2,196 Communicatione.g. letters, emails, mailshots Inc. in above Inc. in above 2,100 2,516 3,377 Consultancy HR/IR days Recruitment days 75 27 76 91 40 118 30 + 5 capacity building days CPD (T&D) interventions Q4 - 2 28 46 27 x CPD days + 56 Coaching 1:1s/Group interventions + 4 Mediations Information Forums & CTC ‘pilots’ briefings Q4 - 6 18 9 26 5 7 see also SOLAS handout

YR National Review SOLAS response due. Its role is to look at FET system as a whole. Possible overarching ‘Implementation Body’ as numerous reviews across DES….. Report due April 2019. Overall positive piece of research, important everyone reflects on report, focus to remain on YR programme and what we do well, integrated and collective approach required (no silos), validity of different models and approaches with localisation, closer alignment around staffing, governance and QA 3 main challenges (geographical spread, declining demand, cost)

Liaison Committee ETB/CTC Contracts 2019 – project group with ETBI, template amended Continuous Professional Development to CTCs to support learner needs: Conflict Resolution/Soft skills/Resilience/Emotional IACTO BP 2019 Strategic Planning 2020 – 2022 (May 15th) Key themes identified to date as: Leadership & Strategic Planning /Corporate Governance with webinars & podcasts under development / Conflict Management (22nd May) / Coaching Investigations /GDPR /Risk Analysis/P&P updates Data required by CTCs for future planning – Strategic Planning ‘refresher’ 1 day workshop for CTC Chair/Board rep on May 15th Employment Practices Insurance for CTCs – links to CPD needs…..

We need you to engage with us on 28th May in Portlaoise Pay claim – Labour Court Recommendation LCR21881, January 2019: Implications of above, consequences to consider? Consultation with CTC Boards as members of IACTO – workshop (‘IR Forum’ planned 28th May) CTC Board response/s required to feed into next steps – please schedule a meeting with your own Board before above

Strategic Planning – 15th May Progression focussed and Labour Market led objectives linked to FET Strategies (DES →SOLAS → ETBs) IACTO Workshop planned for Boards with external facilitator to support process on 15th May in Portlaoise Consider - ‘change management’, ‘conflict resolution’ & PMDS Staff supervision and support and ‘reflective practice’ strategies – does your CTC have these in place? Board member support – what is it locally, regionally and nationally? Corporate Governance – where are you at?

Charities Regulator’s Code of Governance for Charities Source: Charities Regulator, Charities Governance Code (2018) pg. 13

Charities Governance Code Key dates to show how you are complying with the Code. The Charities Regulator will provide a suite of guidance to assist charities and charity trustees to meet all of the core standards outlined in the Code. 2019 - will be a year of learning and preparation for charities. (IACTO to support - workshop on 12th June) 2020 - will be the first year that registered charities are expected to comply with the Code. 2021 - will be the first year that registered charities are expected to report on their compliance with the Code. Comply or Explain principles

Board policies review chart (incomplete chart – mythical CTC) Policy Frequency of review (years) Board P&P sub-group HR sub-group Date of next review H & S 1  Feb ’19 Child Safeguarding April ’19 Employment policies 2 Feb ’20 Data protection 3 March ’20 Risk Register Jan ’19 Company Law Jan ’20 Financial/ETB Oct ’19 Leadership/Strategy June ’19 Performance management Sept ’19

Some food for thought… What is next for your CTC in collaboration with local ETBs? Where is IACTO in your plan, 2019 = SLA year 3, what about Strategic Planning workshops, which Director will lead on this? Can you support CTC ‘pilots’ for example, Can you nominate a Director to our Board? Can you attend quarterly forums? Consider Board & GM prioritisation of CPD needs in 2019 → onwards What about Staff CPD needs?

Challenges for CTCs as Employer Q & A Compliance requirements – CRO/Charities Regulator/Funding Body/Corporate Governance Recruitment & Retention of voluntary Board members Cost of Insurance premiums Recruitment & Retention of staff Learner numbers and profile and changing needs Future Planning of services

Glossary DES – Department of Education & Skills SOLAS – The Further Education & Training Authority ETBs – Education & Training Boards IACTO – Irish Association of Community Training Organisations CTCs – Community Training Centres GMs – General Managers QFI – Quality Framework Initiative CIEP – Centre Improvement Evaluation Plan YR – Youthreach Programme NFQ – National Framework of Qualifications QQI – Quality & Qualifications of Ireland PMDS – Performance Management Development Sysytem IDP – Individual Development Plan PIP – Performance Improvement Plan

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