OTHER Business validation rule changes Presented by: Michele Elledge 2019-2020 School Year March 2019

CONTENTS Business Validation Rules Introduction Business Validation Rules – Organization Business Validation Rules – Staff Business Validation Rules – Student Business Validation Rules – Attendance Business Validation Rules – Course Completion CONTENTS

Business Validation Rules Intro Business Validation Rules are added, revised, and/or deleted due to Legislation, Quality assurance discoveries, Support questions, or Program area requests.

Business Validation Rules Intro The following slides provide a high-level view of miscellaneous validation rule changes that have not been covered by other training agenda items. A detailed list of all validation rule changes can be found in the 2019-2020 Section 5 Change Log.

CONTENTS Business Validation Rules Introduction Business Validation Rules – Organization Business Validation Rules – Staff Business Validation Rules – Student Business Validation Rules – Attendance Business Validation Rules – Course Completion CONTENTS

Business Validation Rules-Organization 10020-0036 Except for campuses registered with TEA as a JJAEP, if a campus has at least one student enrolled with AS-OF- STATUS-CODE "B", "D", "F", or "X" and ECONOMIC- DISADVANTAGE-CODE of "01" or "02", then NSLP-TYPE- CODE must not be "00". Revision: Added 'AS-OF-STATUS-CODE of "B", "D", "F", or "X" and’ Reason: To check for enrolled students and reduce the chance of the error displaying unnecessarily. Note: production support issues with this rule have caused us to make tweaks

Business Validation Rules-Organization 10200-0047 For a particular CAMPUS-ID, SCHOOL-YEAR, and INSTRUCTIONAL-TRACK-INDICATOR-CODE where INSTRUCTIONAL-PROGRAM-TYPE is "05"-"12", the sum of all SCHOOL-DAY-INSTRUCTIONAL-MINUTES should be greater than or equal to 43,200. Revision: Changed "greater than 43,200" to "greater than or equal to 43,200". Reason: To better align this Special Warning rule with the language in TEC 29.005 which states "at least 43,200 minutes", and to prevent this error from displaying when a campus with one of these instructional programs has exactly 43,200 instructional minutes in their calendar. TX-InstructionalProgramTypes: "Dropout Recovery Program/Campus" (05), "Disciplinary Alternative Education Program/Campus" (06), "Correctional Facility Program/Campus" (07), "Residential Treatment Facility Program/Campus" (08), "Day Treatment Facility Program/Campus" (09), "Psychiatric Hospital Program/Campus" (10), "Medical Hospital Program/Campus" (11), or "Charter School issued under TEC 29.259 (Excel Academy)" (12)

CONTENTS Business Validation Rules Introduction Business Validation Rules – Organization Business Validation Rules – Staff Business Validation Rules – Student Business Validation Rules – Attendance Business Validation Rules – Course Completion CONTENTS

Business Validation Rules - STAFF 30090-0118 If ROLE-ID is "033" or "036", then there should be at least one staff payroll with a matching TX-UNIQUE- STAFF-ID where OBJECT-CODE is "6129" or "6122". New Special Warning rule Reason: Filling some gaps in the warnings provided to help align Role IDs to payroll Object Codes.

CONTENTS Business Validation Rules Introduction Business Validation Rules – Organization Business Validation Rules – Staff Business Validation Rules – Student Business Validation Rules – Attendance Business Validation Rules – Course Completion CONTENTS

Business Validation Rules - STUDENT 40100-0122 If MILITARY-CONNECTED-STUDENT-CODE is "4", then this student must be reported with Attendance or Flexible Attendance where GRADE-LEVEL-CODE is "PK". Revision: Changed Error Level from Special Warning to Fatal; Changed 'GRADE-LEVEL-CODE should be "PK"' to 'this student must be reported with Attendance or Flexible Attendance where GRADE-LEVEL-CODE is "PK"'. Reason: For this submission 3 rule, it is more effective to look at the grade level reported with attendance through out the year than at the grade level at the end of the school year.

Business Validation Rules - STUDENT 40100-0132 If AS-OF-STATUS-CODE is "A", then CAMPUS-ID-OF- ENROLLMENT and CAMPUS-ID-OF-ACCOUNTABILITY from their student school association must be blank. Revision Revision: Added "and CAMPUS-ID-OF-ACCOUNTABILITY". Reason: Campus Id of Accountability is not reported for school leavers.

Business Validation Rules - STUDENT 40100-0181 For each student, only one of the following three indicators may be "1": ECHS-INDICATOR-CODE, P-TECH- INDICATOR-CODE, or T-STEM-INDICATOR-CODE. New Fatal rule for PEIMS Submissions 1, 3, and 4 Reason: Prevent a student from being reported as enrolled in more than one of these programs: Early College High School (ECHS), Pathways in Technology (P-TECH), or Texas Science, Technology, Engineering, and Mathematics (T-STEM).

Business Validation Rules - STUDENT 40100-0169 If T-STEM-INDICATOR-CODE is "1", then CAMPUS-ID-OF- ENROLLMENT from the student school association must be a campus approved as a T-STEM campus. Revision: Removed PEIMS Submission 3 and 4. Reason: Campus ID of Enrollment is generally not reported on StudentSchoolAssociation for these submissions. 40100-0182 If T-STEM-INDICATOR-CODE is "1", then the student must be reported with at least some Attendance or Flexible Attendance in a CAMPUS-ID-OF-ENROLLMENT that is approved as a T-STEM campus. New Fatal rule for PEIMS Submission 3 Reason: Replacement for 40100-0169. Note – Sub 4 will not have a replacement rule because Campus Id values are from such disparate groups of students that it would not be efficient or effective to do this check

Business Validation Rules - STUDENT 40100-0170 If ECHS-INDICATOR-CODE is "1", then CAMPUS-ID-OF- ENROLLMENT from the student school association must be a campus approved as an ECHS campus. Revision: Removed PEIMS Submission 3 and 4. Reason: Campus ID of Enrollment is generally not reported on StudentSchoolAssociation for these submissions. 40100-0183 If ECHS-INDICATOR-CODE is "1", then the student must be reported with at least some Attendance or Flexible Attendance in a CAMPUS-ID-OF-ENROLLMENT that is approved as an ECHS campus. New Fatal rule for PEIMS Submission 3 Reason: Replacement for 40100-0170. Note – Sub 4 will not have a replacement rule because Campus Id values are from such disparate groups of students that it would not be efficient or effective to do this check

Business Validation Rules - STUDENT 40100-0171 If P-TECH-INDICATOR-CODE is "1", then CAMPUS-ID-OF- ENROLLMENT from the student school association must be a campus approved to have a P-TECH program. Revision: Removed PEIMS Submission 3 and 4. Reason: Campus ID of Enrollment is generally not reported on StudentSchoolAssociation for these submissions. 40100-0184 If P-TECH-INDICATOR-CODE is "1", then the student must be reported with at least some Attendance or Flexible Attendance in a CAMPUS-ID-OF-ENROLLMENT that is approved to have a P-TECH program. New Fatal rule for PEIMS Submission 3 Reason: Replacement for 40100-0171. Note – Sub 4 will not have a replacement rule because Campus Id values are from such disparate groups of students that it would not be efficient or effective to do this check

CONTENTS Business Validation Rules Introduction Business Validation Rules – Organization Business Validation Rules – Staff Business Validation Rules – Student Business Validation Rules – Attendance Business Validation Rules – Course Completion CONTENTS

Business Validation Rules - Attendance 42500-0047 For a particular TX-UNIQUE-STUDENT-ID, if September 1 age is 26 or greater, then all instances of FLEX-ATTEND- TOTAL-ELIGIBLE-MINUTES-PRESENT must be 0, blank, or not reported. New Fatal rule for PEIMS Submission 3 and 4. Reason: A student's eligibility for flexible attendance funding ends when they are age 26 on September 1. Fyi being implemented for 18-19 also, but won’t be published in 18-19 TEDS. A Notice/Memo will be published soon including this change.

Business Validation Rules - Attendance 42500-0048 For each Flexible Attendance data item, FLEX-ATTEND- TOTAL-BILINGUAL/ESL-DAYS-ELIGIBLE (matching Special Programs Attendance with ATTENDANCE-EVENT- INDICATOR of "Flexible - Bilingual/ESL") must not be greater than (FLEX-ATTEND-TOTAL-ELIGIBLE-MINUTES- PRESENT/240). New Fatal rule for PEIMS Submission 3 and 4. Reason: A student’s Bilingual/ESL Flexible Attendance must not be more than their regular flexible attendance for the same period. Fyi being implemented for 18-19 also, but won’t be published in 18-19 TEDS. A Notice/Memo will be published soon including this change.

Business Validation Rules - Attendance 42500-0049 For each Flexible Attendance data item, FLEX-ATTEND- TOTAL-PRS-DAYS-ELIGIBLE (matching Special Programs Attendance with ATTENDANCE-EVENT-INDICATOR of "Flexible - PRS") must not be greater than (FLEX-ATTEND- TOTAL-ELIGIBLE-MINUTES-PRESENT/240). New Fatal rule for PEIMS Submission 3 and 4. Reason: A student’s Pregnancy Related Services Flexible Attendance must not be more than their regular flexible attendance for the same period. Fyi being implemented for 18-19 also, but won’t be published in 18-19 TEDS. A Notice/Memo will be published soon including this change.

Business Validation Rules - Attendance 42505-0026 For a particular TX-UNIQUE-STUDENT-ID, if September 1 age is greater than 21, then no Special Education Flexible Attendance can be reported. New Fatal rule for PEIMS Submission 3 and 4. Reason: Special education flexible attendance must not be reported for students over 21 years old on September 1. Fyi being implemented for 18-19 also, but won’t be published in 18-19 TEDS

CONTENTS Business Validation Rules Introduction Business Validation Rules – Organization Business Validation Rules – Staff Business Validation Rules – Student Business Validation Rules – Attendance Business Validation Rules – Course Completion CONTENTS

Business Validation Rules-Course Completion 43415-0069 If DUAL-CREDIT-INDICATOR-CODE is "1", then COURSE- SEQUENCE-CODE should be "0". Deleted this rule before it was ever implemented. Reason: We incorrectly assumed all dual-credit courses are one semester courses, when in fact dual-credit courses are offered in a variety of arrangements. A team of staff from Business Management, Performance Reporting, and College, Career, and Military Prep (CCMP) are working to provide additional guidance for reporting dual-credit courses and college credit hours accurately. Additional TSDS changes could result. Fyi deleted in 18-19 also, but that change won’t be published in 18-19 TEDS. A Notice/Memo will be published soon including this change.

Questions? www.texasstudentdatasystem.org 7/12/2019