LINDA MARIWA CHIEF FINANCE OFFICER - THERMAL

RICHARD CHEA SENIOR SUPERINTENDENT - KIPEVU

90 DAYS EFFECTIVE AREAS’ ON BOARDING JOH-KGN001-20071212-JvW-X1 90 DAYS EFFECTIVE AREAS’ ON BOARDING Presented by: Linda Mariwa Chief Accountant -Thermal Richard Gunga Chea Senior Supt. Protection, Instruments & Control Kipevu 2017 G2G INNOVATION SEMINAR, ENASHIPAI RESORT & SPA 3RD JULY - 7TH JULY 2017

Agenda : Introduction: 90 Days On - Boarding Manual 1 Challenges/Current Situation 2 Proposed Solution : 90 Days On - Boarding 3 Cost Benefit Analysis/Social Return on Investment 4 Recommendation 5

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1. INTRODUCTION On-Boarding - Caring for new employee(s) reflects on productivity 2012 2013 RECRUITMENT INDUCTION COMMITTEE http://eghamresidentsassociation.org Source: Enlighten training & consultancy recruitment

OBJECTIVES OF INDUCTION PROGRAM Familiarize employees with the job, people and the workplace To understand the company business and their roles in achieving company vision and mission Help employees to settle down faster, reduce stress and anxiety To integrate new employees in and across the organization Reduces employee turnover and save time

2. CHALLENGES/CURRENT SITUATION Induction INDUCTION On-Boarding Habit-Building Mastery Source:www.gamified.uk

3. PROPOSED SOLUTION : 90 DAY EFFECTIVE ON-BOARDING STAGES AND STEPS OF THE INDUCTION Pre-induction program Orientation program On the job training Field visits Deployment Evaluation Appointment & Contract Letter Job Description NSSF, NHIF,KRA PIN, Code of ethics Training report Performance evaluation Probation & Confirmation Safety Security Environment HR & Admin ICT Finance Supply Chain Operations Technical Services Induction Job rotation Apprenticeship Understudy Mentorship & Coaching

3. PROPOSED SOLUTION : 90 DAY EFFECTIVE ON-BOARDING ROLES AND RESPONSIBILITIES Who delivers the Induction Program ? Human Resource Line Manager Safety officer Security officer Trade union representatives Mentors; - Change agents - Peer educators - Any other appointed officer New employee

3. PROPOSED SOLUTION : 90 DAY EFFECTIVE ON-BOARDING TOOLS AND DOCUMENTS : Pre-induction check list Orientation program On-the-job Performance Evaluation Service Level Agreements (SLAs) and Strategic Initiatives (SIs) Delegation of Authority (DOA)

3. PROPOSED SOLUTION : 90 DAY EFFECTIVE ON-BOARDING TOOLS AND DOCUMENTS: cont. 7. Job Description (JDs) 8. Probation and confirmation report 9. Course Syllabuses 10. ISO Procedures and Work Instructions 11. Safety Manual 12. HR Policies and Procedures 13. Applicable Legal and Statutory requirements

4. BENEFITS ANALYSIS – SOCIAL RETURN ON INVESTMENT Benefits to the organization Saves money and time: Effective induction = easy adaptation to new role = quick results delivery Reduces employee turnover: Ineffective induction = confusion about the job = frustration and helplessness Effective induction = increased employee retention rate = reduced employee turnover. Ensures operational efficiency: Effective induction covers work culture, vision, mission, and goals. Enhance the efficiency of employees quickly,

Advantages to the new employee 4. BENEFITS ANALYSIS Advantages to the new employee Makes the new employee feel accommodated and valued: Focuses on clarifying all his doubts about the organization and his job. Provides the necessary information : Culture, work norms, policies and procedures of the organization, and enables quick adaptation to work environment. Helps in establishing good communication: Direct supervisor, other employees, leads, and directors of the organization.

4. COST BENEFIT ANALYSIS : Source: KenGen Payroll System

90 days on-boarding induction and orientation manual was 5. RECOMMENDATION 90 days on-boarding induction and orientation manual was developed from a program that was successfully carried out by the Kipevu Induction committee. Due to KenGen’ s diverse structure there is need to adopt and implement the 90 days on-boarding manual.