RM presentation – KZN/EC Regional Manager :- Rajen Naidoo

Welcome Employers and Industry Reps Trade Unions Het/Tvet institutions, Private Providers Governing board members Critical interest groups, NGO’s,CBO’s Chambers Chieta staff

Part 1: Agenda- UIF/Artisan Development Project   ITEM PERSON RESPONSIBLE TIME 1.Tea and Registration Administrators 8:00 - 8:30 2.Welcome and Introduction Regional Manager 8:30 - 8:45 3. Overview Of The Project Acting Grants and Projects Executive 8:45: - 9:15 4. Process of Recruitment of Learners from UIF database DoL Representative 9:15 - 9:45 5.Evidence For Tranche Disbursement and Monitoring Projects RSA 9:45 - 10:15 6.Vote of thanks and Closure 10:15 - 10:30

Part 2: Agenda- KZN/EC RSF   ITEM PERSON RESPONSIBLE TIME 1. Tea and Registration Administrators 10:30 - 11:00 2. Welcome and Introduction Regional Manager 11:00 - 11:10 3. Purpose Of The Forum 11:10: - 11:15 4. National and Sectorial Update CEO/Executive 11:15 - 11:45 5. Strategic Plan and Annual Performance Plan Update and SQMR Executive Manager: Corporate Governance and Risk Management 11:45 -12:15 6.1 Regional Update 6.2 Historical DG Timeframes 6.3 DG 13/14 Timeframes and Revised Evidence 6.4 DG 14/15 Timeframes and Evidence 12:15 – 12:45 LUNCH ALL 12:45 -13:30

Acting Executive Research and Skills Planning Agenda Continued…….   LUNCH ALL 12:45 -13:30 7. ITAWARE DG System Update ITAWARE 13:30 - 14:00 8. SSP Update Acting Executive Research and Skills Planning 14:00 - 14:45 9. Vote Of Thanks Regional Manager 14:45 - 14:55 10. Closure 14:55 - 15:00

Content Historical DG Updates and Timeframes CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability Content Historical DG Updates and Timeframes DG disbursement & timeframes - 2012/13 Tranche disbursement percentages – 2013/14 DG disbursement & timeframes – 2013/14 DG disbursement changes and timeframes – 2014/15

Factors that influence CHIETA’s performance Allocated discretionary grant funds spent in a financial year (01 April 2014 – 31 March 2015). 95% of the allocated funds MUST be disbursed. Evidence of learner entry and learner completion in a financial year (01 April 2014 – 31 March 2015). Required documents MUST be submitted to CHIETA within the specified timeframe. Strict DG project management (DG recipient) as per Grant Regulations.

DG contract management risks Failure to have sufficiently skilled resources to effectively manage the contracts. Lack of stakeholder commitment. Lack of recognition of the importance of contract management. Failure to act on stakeholder underperformance. Failure to provide deliverables on time (for SQMR capturing) and according to standard. Failure to adhere to budget. Failure to comply with all contract provisions eg. record keeping. Fraud conducted by the contractor. Contract changes not captured by IT Aware system. Changes in circumstances not managed timeously. Stakeholders not kept informed about contract performance. Differing or conflicting stakeholder expectations.

HISTORICAL DG TIMEFRAMES CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability HISTORICAL DG TIMEFRAMES Financial Year Tranche Deadline for Closure Projects (Submission of evidence to Regional Office) DG 10-11 All Tranches Closed 100% DG 11-12 DG 12-13 All Close-out reports being processed fro payments except for 9 companies that applied for extensions. 30 September 2014. Extensions of 9 Companies until Dec 2014. This equates to an outstanding commitment of R1 538 200.

DG 13/14 TIMEFRAMES Financial Year Tranche CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability DG 13/14 TIMEFRAMES Financial Year Tranche Deadline for Closure Projects (Submission of evidence to Regional Office) DG 13-14 (LP and SP) Tranche 1 03 October 2014 – Funds will be swept and reallocated if learner schedules, for the 1st tranche has not been uploaded to the IT Aware System Tranche 2 30 September 2014 – Overdue Tranche 3 March 2015.

DG disbursements – 2012/13 (as at 30th Sept 2014- Extensions) DG year Percentage disbursement Commitment 2012/13 98.5% R1 217 000 2012/13 appeal 99.5% R177 200 2012/13 top up 99.9% R144 000 TOTAL R1 538 200

Tranche disbursement percentages 2013/14 No of tranches Tranche 1 Tranche 2 Tranche 3 Learnership (Artisan Related) 3 40% 20% Learnership ( Non Artisan Related) RPL (Artisan Related) 2 50%   RPL (Non Artisan Related) Skill Programme Workplace Experience (UOT/FET/University) FET Lecturer Development Bursaries Apprenticeship 75% 10% 15% AET Programmes Artisan Programmes/Apprenticeships: Engineering Trades 25% Other Occupationally Directed Chemical Sector Related Programmes

DG disbursements – 2013/14 (as at 30th Sept 2014) DG year Percentage disbursement Committed 2013/14 current 50% R30 593 824 Strategic projects 2013/14 35% R6 447 770 Matric Incubation Project 20 % progress R2 322 500 TOTAL R39 364 094

DG disbursement timeframes – 2013/14 2nd tranche payments - 30 September 2014 2nd /3rd tranche payment - 31 March 2015

Tranche disbursement percentages 2014/15 No of tranches Tranche 1a Tranche 1b Tranche 2 Tranche 3 Learnership (Artisan Related) 4 15% 45% 20% Learnership ( Non Artisan Related) RPL (Artisan Related) 3 40%   RPL (Non Artisan Related) Skill Programme Workplace Experience (UOT/FET/University) FET Lecturer Development Bursaries Apprenticeship AET Programmes Artisan Programmes/Apprenticeships: Engineering Trades Other Occupationally Directed Chemical Sector Related Programmes

2014/15 tranche disbursement Regional skills advisors will have meetings with all recipients to discuss the requirements as well as the process flow. (included in MOA). Signed MOA’s to reach Regional Office by 13th October 2014. Tranche deliverables matrix will be sent to all recipients. Appeals ???

DG disbursement timeframes – 2014/15   TRANCHE 1 a - 30 days Tranche 1b - 60 days (30 November) Signed MOA-Learner Schedule and certified ID copy Workplace Approval Provider Accreditation Commitment Letter from Host Employer Invoice Signed Learner Contract Learnership (Artisan Related) √ Learnership ( Non Artisan Related) RPL (Artisan Related) RPL (Non Artisan Related) Skill Programme Workplace Experience (UOT/FET/University) FET Lecturer Development Bursaries Apprenticeship AET Programmes Artisan Programmes/Apprenticeships: Engineering Trades Other Occupationally Directed Chemical Sector Related Programmes

Rajen Naidoo rnaidoo@chieta.org.za 031-3684040 Thank you Rajen Naidoo rnaidoo@chieta.org.za 031-3684040