Academic Assistance Program for an Athletic Department Presenter: Cory Ace, Waynesville & Scott Harris, CMAA Francis Howell Cen. Presiding: Darrell Jeffries, Lafayette

Waynesville W.I.N. Time What I Need (W.I.N.) Structure Supervision Funding Statistical Analysis Moving Forward

W.I.N. Structure Once a week from 2:45 PM to 3:30 PM (Currently Wednesday) All athletic program requirement 2 teachers (Language Arts & Math) and coaches All student-athlete requirement Specialized assistance for all students with D or F (report to the library)

W.I.N. Structure Grade reports are from the Athletic Office for each sport (set-up in E School). Coaches and the AD monitor grades weekly Coaches walk students with D’s and F’s to the library for specialized assistance. Coaches receive GPA reports from AD to evaluate progress.

W.I.N. Structure Students in good standing may schedule time with teachers, make-up missed workouts in weight room (TPT), use as a study hall, or meet with coaches for individual instruction or film review.

W.I.N. Supervision After-school staff (6 overall staff in addition to our coaches). AD meets with all student-athletes prior to the season to cover expectations for W.I.N. Coaches walk students with D’s and F’s to the library for specialized assistance.

W.I.N. Supervision All students sign-in to W.I.N. using our after-school activity program (YES) Allows us to track students activity after school, as well as teachers’ hours. Coaches monitor grades and are present at W.IN.

W.I.N. Funding After-school Grants S.O.S. (Support Our Students) Americorps Program DoDEA Grant S.O.S. (Support Our Students) 25 hrs. $750 stipend 50 hours $1500 stipend Athletic Budget Activity Account helps fund supplies

W.I.N. Statistical Analysis

76% of student-athletes’ grades are A’s and B’s Coaches and Student-athletes surveyed and had a 96% approval rate Qualitative Feedback has been great from kids and coaches. Coaches wanting to implement more days and have extended it already for some teams “I really like the fact that I have time to get my assignments done.” “I am not very organized and when I am required to go somewhere by my coach and get help it just makes it easier to make sure I am doing that.” “I have AP classes and that 45 mins helps” “Man, Coach is on me about my grades!”

W.I.N. Moving Forward Student-athletes’ requirement will be year round. Move to two days a week. Implement incentives for teams based off improvement. ACT tutoring. Provide meal to all student-athletes. Implementation at the middle school. Track A-C grades as well as GPA of Varsity vs. Non-Varsity

Francis Howell Central

Historical Perspective Recognition of approximately 1,054 participants in sports programs or performance groups* Supporting an education-based activities program and consistency of school improvement goals Appreciation for balancing academic success and active participation

“…and we will reduce the percentage of D’s and F’s…” ACTIVITIES STUDY HALL FHC GOAL STATEMENT “…and we will reduce the percentage of D’s and F’s…”

Institutional Commitment and Supervisory Considerations Allocated financial resources for program monitor ($750 from gate receipts/$750 from building Principal fund) Allocated facilities resources (classroom, library, and auditorium) Allocated time resources (1:30 p.m. to 2:20 p.m. on Early Release Wednesday) Allocated human resources (AD released from supervisory duties during ERW)

Activities Study Hall Program Structure Target Population: Currently participating student-athlete or performance group member with at least two D’s or 1 F from previous grading period Consider D’s worth 4 points and F’s worth 5 points 1 session per week (ERW) 5-9 points 2 sessions weekly (ERW +1) 10-13 points 3 sessions weekly (ERW +2) 14 + points

Activities Study Hall Program Schedule Fall Season 2011 8/8/11 Practice begins 8/8/11 Class begins 8/17/11 Collect program rosters; submit request to BIS for D’s/F’s from spring, 2011 courses for grades 10-12 to cross-reference rosters. Determine eligible students. Distribute participant letter and provide participating student information to coaches/sponsors/faculty. 8/29/11 Sessions begin 9/7/011 Progress Reports due; repeat 8/17 process including freshman. Assess data and report results. 9/17/11 Sessions begin 10/15/11 1st Quarter grades due, 2nd Quarter begins; repeat process of 8/17 and 9/7. Non-graduates continue. 10/29/11 Winter practice begins and repeat

Activities Study Hall Results Grading Period Students D’s F’s Points Sessions Fall start 10 25 7 135 26 1st Qtr Progress 78 86 72 704 108 1st Qtr Grades 33 34 482 69 2nd Qtr Progress 58 67 60 571 83 1st Sem Grades 14 27 5 138 21 3rd Qtr 13 18 142 23

Results Analysis 1st Quarter Students: 78 to 33 (-45 or 57% reduction) D’s: 86 to 78 (-8 or 9% reduction) F’s: 72 to 34 (-38 or 53% reduction) Points: 704 to 482 (-222 or 32% reduction)

Results Overview Beginning of year were grades from 2nd semester previous year omitting freshmen Included fall sports (9) with cheer and pom Freshmen included after 1st quarter progress After 2nd quarter progress includes winter sport (4) with cheer and pom After 3rd quarter includes spring sports (7)

Barriers to Success Time: Initially after school/coordinator Data gathering process Seasonal Transition Gaps Communication Lapses Cultural shift

Success and Benefits Increased Awareness for stakeholders Dedicated time provided Statistical reduction of D’s and F’s

Moving Forward Incentive items including certificates, inter-program challenges, team goals and recognition opportunities Extra-Duty funding proposal Increased stakeholder involvement with parent volunteers, coaches, A+, Edge Mentors, and faculty

Scott Harris                     scott.harris@fhsdschools.org       Cory Ace                     cace@waynesville.k12.mo.us