Pierce County Accessibility Communities Advisory Committee (ACAC) Cass Tang, PMP, Facilitator

Workshop Series Agenda Time Activity 9:00 15 min Continental Breakfast and Networking 9:15 45 min Vision, Mission, Strategy – Julian and Committee Members, review of Spokan and Jefferson County 10:00 10 min Teambuilding Activity and Break 10:10 50 min World Café for strategy themes and report out 11:00 50 min 12:00 30 min Lunch and networking and video of choice 12:30 50 min Identifying champions for initiatives and task brainstorming 1:20 10 min 1:30 60 min Strengths Weaknesses Opportunities and Threats, Roles and Responsibilities 2:30 30 min Summaries and celebration for the day Workshop Series Agenda

Engage fully and participate in the session Engage fully and participate in the session. Every voice is very important. No cell phones, PDAs and pagers except at breaks or for emergencies. One conversation at a time. Each person is given a chance to share their thoughts. Every idea is important. Be succinct and speak with positive intent. It’s ok to attack the process, but not the people. Use the Parking Lot to record side issues / topics. EVERYONE Engage and Participate as equally as possible. Ground Rules

How will you contribute? Two minutes each: Introduce yourself Share your talent that you offer to the board whether known or not. What do you personally gain as a contributor on the board? What is one recent accomplishment that you have been a key part on the board?

Current Vision Statement

Current Mission Statement Advise policy makers on the needs of persons with disabilities in emergency plans. Advise county and other local governments on access to programs, services and activities, new construction or renovation projects, sidewalks, other pedestrian routes of travel, and disability parking enforcement. Develop local initiatives and activities to promote greater awareness of disability issues, and acceptance, involvement and access for persons with disabilities within the community. Current Mission Statement

High Level Constraints Budget / Cost Range Obligations Current Time Obligations Activities / Scope Obligations

January 2011 Two Truths and a Lie Each person prepares three statements, two of which are true and one of which is a lie. In any order, the person shares the three statements to the entire group. The object of the game is to figure out which statement a lie. The rest of the group votes on each statement, and the person reveals which one is the lie.

World Café – Strategy Brainstorming Spend time at each station, share your thoughts and write them on the poster. One person is the reporter for each poster and will read the comments. We will discuss to focus on key common themes

Stage 1. Future State Identify Key Goals – What do we want to achieve over the next 3 – 5 years and how to achieve? Food for thought: Awareness Building: marketing, training, reporting Partnerships: community, contractors, legislators, government ACAC health and viability: volunteers, committee progression planning Project Implementations: budget, timelines, scope controls, prioritization

How are we doing? Stage 2. Current State Based on Key Goals - What has been most impactful and effective today and in the past? How are we doing?

Stage 3. Bridge the Gap Goals and initiatives are on flip charts. Flip Chart Rotation and Notation: Write comments / reflections on flip charts. Report out Discussion

Gap Analysis Stages Identify Your Future State. First, identify the objectives that you need to achieve. Analyze Your Current Situation. For each of your objectives, analyze your current situation. Identify How You'll Bridge the Gap. Gap Analysis Potential Goals Current State Time

High Level Planning / Governance Prioritizing initiatives and focus areas. Must-have Should-have Nice-to-have Champions High Level Planning / Governance

Project Planning Approach

Brainstorming Tasks for Key Initiatives

Strengths Weaknesses SWOT Threats Opportunities SWOT Analysis Internal External

Continual Improvement Deming: Plan Do Check Act KPIs: Gather qualitative and quantitative measures

Reflection Review day’s accomplishments Identify key accomplishments and contributions Review commitments / next steps Reflection

Thank you for creating and sharing at the May 2019 ACAC Planning Meeting