Financials in Microsoft Dynamics SL 2015

Financials in Microsoft Dynamics SL 2015 Jeff Suwyn | Product Marketing for Microsoft Dynamics SL

Meet Jeff Suwyn What I do My Background Product Marketing Manager for Microsoft Dynamics SL Create sales tools for Microsoft Dynamics partners Present at Microsoft webinars and events Work with customers & partners on new features My Background 18+ years of Microsoft Dynamics SL experience Microsoft Dynamics SL Consultant & custom development for 10 years

Course Topics Financials in Microsoft Dynamics SL 2015 01 | General Ledger 02 | Accounts Payable 03 | Accounts Receivable 04 | Cash Manager

Setting Expectations Target Audience Potential new customers who are interested in Microsoft Dynamics SL 2015 financials and looking for basic information about the product to jump start their learning. New users who have not started or just started using Microsoft Dynamics SL Financials and want to familiarize themselves with the functionality of the product. Suggested Prerequisites/Supporting Material General Financial knowledge Basic computer and Windows skills

Financials in Microsoft Dynamics SL 2015 Module 1: General Ledger

Jeff Suwyn | Product Marketing for Microsoft Dynamics SL 01 | General Ledger Jeff Suwyn | Product Marketing for Microsoft Dynamics SL

Module Overview Setup Screens Maintenance Screens Input Screens Process Screens Inquiries & Reporting

Introduction Setup Screens Journal Transaction Entry Overview General Ledger Setup

Journal Transaction Entry Overview Batch processing Period Account Subaccount Transaction Date Reference Number

General Ledger Setup Account Info Batch Info Auto Reference Retention Periods Years

General Ledger Setup Master Company Address information

General Ledger Setup Number of periods Current GL fiscal year Begin Calendar Year End Calendar Year Fiscal Period Ending Dates Number of periods, up to 13 Current Fiscal Period for GL Begin Calendar Year – start of fiscal year End Calendar Year – end of fiscal year

General Ledger Setup Base Currency ID Symbol Description Base Currency for Database ID, Currency Caption, description

General Ledger Setup Chart of Account Order Order of Accounts that can be setup

General Ledger Setup Budget Info Default Year Default Budget Ledger Budget Segment Selection

General Ledger Setup Posting Options Posting to previous periods Posting to previous fiscal years

Maintenance Screens Chart of Accounts Subaccounts Maintenance FlexKey Account/Subaccount Maintenance Ledger Maintenance Budget Maintenance

Chart of Accounts Maintenance Type Class ID Account Status Posting Options

Subaccount Maintenance Status

Flexkey Definition (24 length, 8 segments) Table Maintenance

Account/Subaccount Maintenance Optional Enter valid combinations

General Ledger Setup Account Validation Account/Subaccount

Ledger Maintenance Ledger ID Balance Type Base Currency Actual Budget Tax basis Budget Statistical Base Currency

Budget Maintenance Account Subaccount Ledger ID Fiscal Year Annual Periods Extended Budgeting available

Input Screens Journal Transactions Generate Recurring

Flow Entry Release Post Entering Transactions into a batch Preventing edits to the batch Making it ready to post Post Updates Account balances for reporting

Journal Transaction Module Batch Number Journal Type Period Handling Auto Reference Nbr Auto Reversing Example: Accruals end of month Control

Status On Hold Batch is not to be released Balanced Batch is ready for release Void Batch has been voided Unposted The batch is release to GL, but it has not been posted to GL Posted The batch has been released and posted to GL GL account tables have been updated

Handling Hold Batch is put into On Hold status No Action Leaves the Batch in the current status Release Later Batch is put into a Balanced status Release Now Release the batch for Posting Based on settings, the batch is Unposted or Posted

Journal Transactions - Recurring Current Cycle Number of fiscal periods between generations of recurring batch Every period = 1 Every quarter = 3 Number of Cycles Number of times to generate batch Original Batch Number  

Generate Recurring Create Recurring Batch Run Generate Recurring

Correcting Journal Transaction Reverse Reverse and Correct Copy  

Process Screens Release GL Batches Generate Recurring Post Transactions Allocations Closing Generate and Read Consolidations Delete GL Detail

Release GL Batches View Balanced Batches Release one or more batches

Post Transactions View Unreleased batches Release one or more batches

Allocations Allocate items from one account to multiple accounts Example: Utilities across departments

Closing Module Closing Type Do Not Close Period Year

Delete GL Detail Run to remove data from database Backup database before running

Inquiries and Reporting Account Summary Inquiry Reports Trial Balance Detail General Ledger Report Quick Query Journal Transaction

Account Summary Inquiry Header Details button

Reports

Trial Balance Account/Sub Balance Beginning Current Ending

Detail General Ledger Report Transactions Beginning Ending balances Auditing Archiving Reconciling AP & AR

General Ledger Transactions Listing of all transactions Posted Unposted Beginning balance Ending balance

Quick Query Journal Transaction A tool used to query the Microsoft Dynamics SL database View, filter, sort, add or remove columns Export the resulting data to Excel

What We Learned – Module 1: General Ledger General Ledger Setup screen options How to setup the Chart of Accounts and Subaccounts Enter Journal Transactions View Dynamics SL information through Inquiries, reports and Quick Queries

What We Learned – Module 1: Microsoft Dynamics GP Overview Understand some of the key functionality available in Microsoft Dynamics GP How transactions flow and integration occurs within the application Identify options for user’s to personalize how the product works Understand basic security options in Microsoft Dynamics GP