PowerPoint Made Simple John J Toman Director, UTIA Information Technology

Overview Delivering Effective Presentations Designing a Presentation in PowerPoint Features of PowerPoint PhotoShow Demonstration

Top 10 Reasons for Using PowerPoint 10. Effective organizational tool 9. Text effects provide contrast and emphasis 8. Can put on the web 7. Save $$ on transparencies 6. Animation features helps hold attention 5. Integrate text, images, sound and video 4. Appeals to many types of learners 3. Easy to make last-minute modifications 2. Discover the meaning of Carpel Tunnel Syndrome 1. Bill Gates does it

Presentation Goals Transfer knowledge and skills from presenter to audience Help viewer focus attention on presentation

Student Retention 10% of what they read 20% of what they hear 30% of what they see 40% of what they see and hear 70% of what they say 90% of what they say and do

Keys for Successful Delivery Plan carefully Do your research Know your audience Time your presentation Practice, practice, practice Speak comfortably and clearly

PowerPoint Presentations Are easily changed Can incorporate text and images Add animation effects Easily stored, shared, reused Presentation is exportable to the web

Designing a Presentation Good design is critical to success Text guidelines Clip art and graphics Multimedia usage

Tips for Good Design Standardize slide design One thought per slide Include only necessary information Landscape orientation is usually best Consistent effects and transitions Have appropriate number of slides Color choices are important

A T Text Guidelines 5 – 7 Words per line/lines per slide Font size between 20 – 40 points Choose fonts carefully Fancy fonts difficult to read Serif vs. Sans-Serif Use sentence case Highlight important information with color T

Clip Art and Graphics Many sources Clip art on CD Pictures from the web Digital/scanned Photos Choose appropriately to compliment text Limit number on each slide Edit pictures before importing

Use, Don’t Abuse Multimedia KISS principle Movement can focus views attention Too much may distract audience Avoid large graphics and movies when possible Example

PowerPoint Features Views Design Templates Insert multimedia Pictures and clip art Sound, movies Animations Action settings Builds and transitions Features

Tips for Creating a PowerPoint a Presentation Use index cards to storyboard your presentation. Gather all materials for presentation Store presentation and all media in one folder Use outline mode to enter in the text Add pictures, video, sound, animations, etc Apply a slide design Review presentation to make sure everything fits Apply animations to the items on the slides Apply transitions to the presentation Review presentation and make adjustments Practice, practice, practice

Resources/References General http://office.microsoft.com/ Tips & Tutorials http://www.davis.k12.ut.us/etc/cathy/sldshw.htm http://oregonstate.edu/instruction/ed596/ppoint/pphome.htm http://www.mightycoach.com/articles/powerpoint/ http://www.tutorialbox.com/ http://www.roadtools.com/tips.html http://www.fgcu.edu/support/office2000/ppt/ http://www.actden.com/pp/ http://www.science.iupui.edu/SAC98/ppt.htm http://www.powerpointbackgrounds.com/powerpointtutorials.htm

Resources/References Templates and Backgrounds http://www.brainybetty.com/ http://www.soniacoleman.com/templates.htm Clip Art & Fonts Microsoft Design Gallery Live: http://office.microsoft.com/clipart/ http://www.animationfactory.com/ http://www.fontfreak.com/index2.htm Plug-Ins http://www.bitbetter.com/photoshow.htm Design http://www.rdpslides.com/pptfaq/index.html http://www.3m.com/meetingnetwork/presentations http://mason.gmu.edu/~montecin/powerpoint.html

Questions?

Normal View Combines outline, slide view and notes view Enter text in outline Add pictures, animations, sound directly on slide

Slide Sorter view Organizes slides Click and drag slides in order Apply transitions and builds Can copy slides from one presentation to another

Using Design Templates View > Master > Slide Master Slide master keeps slides consistent Set background, colors, fonts, etc Customizing a slide background Save as a template Share templates with others

Inserting Multimedia Insert > Picture/Movies and Sound Select from gallery or file Control how movies play Looping, click to play, rewind Keep with presentation Other objects like charts, graphs, word art Find multimedia on Internet

Action Settings Slide Show > Action Settings Click on item to give action Set words or clipart as Action Settings This could point to another slide, another presentation, play a sound or run another program Man Singing

Slide Builds - Animation Slide Show > Custom Animation Reveals text and multimedia Keeps audience from reading ahead Use same builds for all slides Animate images

Slide Transitions Slide Show > Slide Transition Use transitions and custom animations to add pizzazz to your show Use same slide transitions for uniformity Limit use of sound with transitions Return

Action Settings Return

Bad Bad Bad This is not the way to present to your audience If you have to many bells and whistles your audience will become annoyed The may even throw stuff at you Or walk out of your presentation Return