Supplier conference - UNHCR Mission UNHCR Supply Management Service Supplier conference - UNHCR Mission - Goods and Services commonly required - Procedures Supplying goods / services for UNHCR Invitation to Bid 2011 1

UNHCR Mandate: UNHCR Supply Management Service - Provide Protection for the refugees - Give Assistance for the refugees - Pursue durable Solutions for their problems Other people of concern: Internally Displaced People, Stateless People, Returnees, Asylum seekers. Some figures: 34,5 million people of concern 120 countries around the world UNHCR Staff: 6,880 people Budget 2010: US$ 3.058 billion 2

Goods: Services: UNHCR Supply Management Service Vehicles, Trucks Generators, Pumps Agricultural tools Plastic tarpaulins, plastic rolls Tents Blankets Sleeping mats Jerry cans, buckets Sanitary materials Kitchen sets, stoves Drugs & Medical supplies IT equipment Office equipment Services: IT, Telecom Travel Medical services, evacuation Lease or rental of property/building Security Mailing Insurance Meeting Training/Workshops Electricity Printing Inspection Frequently Purchased items with specifications: www.unhcr.org → Doing Business with UNHCR 3

UNHCR Procurement procedures UNHCR Supply Management Service UNHCR Procurement procedures UNHCR uses competitive bidding to obtain goods and services Thresholds for procedures: RFQ: amount < 20.000 USD HQ / 5.000 USD Field office ITB/RFP: amount > 20.000 USD HQ / 5.000 USD Field office Note: ITB/RFP are published on UNGM on UNHCR website! After evaluation: FA/ Contract/ LTA – base for future orders PO (Purchase order) – contains exact quantity, money is allocated for the procurement and held on the PO until payment is effected 4

Supplying goods / services for UNHCR UNHCR Supply Management Service Supplying goods / services for UNHCR To become a registered vendor at the UNHCR, all suppliers must go through similar process. Filling in a UNHCR Vendor Registration Form with supporting documents is a must. Tendering methods Open international tender Limited international tender Local competition 5

Invitation To Bid 2011 UNHCR Supply Management Service Bid submissions: hqsmsbid@unhcr.org (max 8Mb) Offer: technical part and financial part should be separated Requirement to obtain a certificate from IFTH or CENTEXBEL Failure to provide the requested certificate in the technical offer will result in disqualification of the offer. Financial offer will only be opened if technical part of the offer has passed the test and meet technical specifications. Any financial data in technical offer may result in disqualification Bids received after the deadline may be rejected Offers for alternative product should be sent in addition to standard item Fixed component not changed within duration of Frame Agreement Flexible component (stock market indicator, Index used). Fluctuation of raw materials price (10%) could revise flexible component for 6 months only. White stocks will procured by UNHCR 6