ePermits Working Group Meeting Thursday, June 19, 2014

Agenda Working Group approval to submit to BORA Uniform application forms Notarized property owner signature required File Naming Conventions Status of the Design Professionals electronic signature Presentation Open discussion

Approval to submit to BORA: Decisions Approval to submit to BORA: Uniform Permit Application Uniform Permit Revision Application

Decisions Is a notarized property owner signature required?

Accept File Naming Conventions Decisions Accept File Naming Conventions File naming conventions for uploaded drawings Cloud Reference # convention

Cloud Server City Application Reference Number: LLL-YY-###### e.g. FTL-14-000001 Upload plans should have this naming convention EXAMPLES: 0001 Cover Sheet.PDF 0002 A1.PDF 0005 Mechanical.PDF 0010 Plumbing.PDF 0010.01 – Plumbing Update.PDF Cloud Server City

Status Update Design Professionals electronic signature

Presentation Broward City County Management Association 5-15-14 Presentation

Broward City County Management Association Thursday, May 15, 2014

Ongoing collaborative effort Agenda What ePermits Is Efforts to date Broward ePermitting System Preparing the environment The turning tide Ongoing collaborative effort

What ePermits Is Broward EPGMD Customer WEB & GIS Project Information Development Review Environmental Review Fire Mechanical Structural Electrical Plumbing Zoning Surface Water Storage Tank Air Quality Hazardous Materials Wetlands Solid Waste Remediation Project Information Plus WEB & GIS Project Information Permitting Requirements Plus: Geographical information, Project Type Improve customer service 24/7 Access No customer ping ponging within the Division All electronic Better data integration (normalization of data) Permits

What ePermits Is Top 10 Reasons for ePermit Improve customer service Promote economic activity Improve transparency of the permit process Reduce applicant processing time Plus: Geographical information, Project Type Improve customer service 24/7 Access No customer ping ponging within the Division All electronic Better data integration (normalization of data)

What ePermits Is Top 10 Reasons for ePermit Reduce cost by elimination of paper-based submittals Eliminate redundancies among multiple permitting sections Simultaneous review of permit applications Plus: Geographical information, Project Type Improve customer service 24/7 Access No customer ping ponging within the Division All electronic Better data integration (normalization of data)

What ePermits Is Top 10 Reasons for ePermit Transition to more green work processes Improve regulatory checks and balances Meet changing industry expectations Plus: Geographical information, Project Type Improve customer service 24/7 Access No customer ping ponging within the Division All electronic Better data integration (normalization of data)

Efforts to date Broward ePermitting System 2012 Began developing concept 2013 Capital budget commitment Hardware acquisition Began building solution Introduction to the permitting community

Efforts to date Broward ePermitting System Component 1, 2013 – 2016 19 business lines (1 live) Electronic plans processing and review Component 2, 2016 – 2018 Same 19 business lines Electronic Customer Requests Online permit issuance Component 3, 2014 – 2018 Of 19, 15 business lines eInspection We are learning

Efforts to date Preparing the Environment PE sign & seal Land surveyors? Architect or interior designer sign and seal

eInspections

Worker’s Compensation

The Turning Tide?

The Turning Tide?

The Turning Tide?

Considerations for Involvement Now Learn from others Leverage efforts Keep abreast of changes Maintain momentum and positive pressure Habit 1 and Habit 2 Be proactive Begin with the end in mind Realize a triple bottom line People Profit Planet

Ongoing Collaborative Efforts ePermits Working Group Armando Linares Environmental Protection and Growth Mgmt. Chris Zimmerman American Institute of Architects James Dipietro Board of Rules and Appeals Sergio Ascunce Building Officials Association of Florida D. K. Mink Building Owners and Managers Association John Siegle Construction Associates of South Florida Steven C. Bassett Florida Building Commission Mustafa Albassam Florida Engineering Society Mason C. Jackson Greater Fort Lauderdale Alliance Vicki Morrow GIS Broward County Carlos Alvarado IT Broward County We are learning

Working Group Building Marketing Officials Design Professionals Users Group Design Professionals Working Group IT GIS

Ongoing Collaborative Efforts Building Official’s Subcommittee Tasks Uniform Permit Application File Naming Convention Uniform Permit Revision Application

qUESTIONS WWW.BROWARD.ORG/EPERMITS Jeffery Halsey Director Pollution Prevention, Remediation and Air Quality Division 954-519-1468, jhalsey@broward.org WWW.BROWARD.ORG/EPERMITS

Discussion Open Discussion

Set Next Meeting Date

Meeting Adjourned