Clemson Libraries Digital Collections Overview for I&RS January 7, 2018 Josh Morgan & Jessica Serrao

Overview Workflow Digital Library Platforms Navigation Material origination Digitization Description Digital Library Platforms Clemson University Digital Collections Site TigerPrints (TP), Institutional Repository Open Parks Network (OPN) Navigation Special Collections Digital Collections TigerPrints

Workflow Workflow between Special Collections, Digitization Lab, and MRRT

Digital Projects Workflow Digital Imaging Lab Station Manager: Darius Jones Assigns projects to student workers Oversees: Scanning & handling Storage of materials Open Parks Network Digital Image Storage Station Managers: Darius & Josh Copy to permanent storage Copy to Working Storage National Parks Materials Returned Station Managers: Darius & Josh Materials sent back to institution National Monuments National Historic Sites State Parks Digitization Station Managers: Scanning Technicians Digitization – Scanning Photoshop Station Managers: Scanning Technicians Crop & deskew Color profile Image resize Inverting Horizontal rendering Level Adjustment Digital Projects Workflow Clemson Metadata Station Managers: Jessica Serrao & Scott Dutkiewicz Generate descriptive metadata for Clemson University collections with a team of metadata specialists Library Depot Station Manager: Josh Morgan Assess Digital Project Plan and Timeline Determine Scan Settings Instruct Special Handling Coordinate scanning, description, and access lifecycle Faculty Library Grad- School CUDC Digital Library Station Manager: Josh Morgan Clemson: Prepares ingest spreadsheet for uploading to CUDC by Scott SCDL: Uploads to Upstate CONTENTdm TigerPrints Station Manager: Kirstin O’Keefe Generate metadata Upload to bepress Special Collections Clemson University OPN Digital Library Station Manager: Scott Hammel Ingests metadata to repository Uploads images matching metadata batch Creates OAI-PMH feed for harvesting (SCDL and DPLA) OPN Metadata Lab Station Manager: Josh Morgan Map Park supplied metadata to OPN schema Combine above with metadata produced from digitization process OPN Metadata Station Managers: Metadata Technicians Create remaining required metadata (titles, subjects, location data) Public Libraries Small institutions Museums Material origination: Digital projects here at the libraries originate from multiple sources. This workflow chart shows the four places we receive materials that we then publish online. First, we help digitize materials for the South Carolina Digital Library, which is a service hub for the Digital Public Library of America. The blue line shows the workflow for this, where archival content comes to us from public libraries, museums, and small institutions in the state, which we then digitize and publish on Furman University’s CONTENTdm site and also push to the SCDL. We will show you these websites later. We also digitize materials from national parks, national monuments, national historic sites, and state parks through our Open Parks Network project. That is the green workflow. We receive the physical materials from the individual parks along with basic descriptive metadata (such as dates and titles). We then digitize them and publish them on the OPN Digital Library site. We also digitize our own special collections and archives holdings, and other materials from the libraries, such as Electronic Theses and Dissertations (ETDs). I’ll quickly walk you through the steps in the Special Collections workflow so you have an idea of the whole process. So we’ll be following the orange line. Workflow Special Collections holds the original physical collections, which they arrange and describe in their finding aids so patrons can locate the physical materials in their stacks. If Special Collections sees that a particular collection is getting high use, or there is increased interest in a collection or topic, they will select those materials to be digitized. They try not to “cherry pick” materials from collections, but instead will digitize whole collections or series within a collection. For example, the Strom Thurmond Papers is massive, but his speeches are requested often, so we are digitizing just the speeches series to make for a more manageable digital project. This process allows patrons to access the materials more easily online, and also reduces the amount of use/wear/tear the physical items receive when used heavily. Once selected, Special Collections then sends the boxes of materials to the Digital Imaging Lab at the Depot where students scan the originals and quality control the digital images in Photoshop or Acrobat (some images may need to be cropped or deskewed, etc.). Darius and Josh then save two copies of the digital files - the archival quality images (TIFFs) go to permanent storage and the access copies (JPGs) go to working storage. The JPGs are what get uploaded to the websites so patrons can view and download their own copies. Regardless of where the materials originated (OPN, SCA, etc.), all items are scanned, processed in Photoshop or Acrobat, and materials returned to their source. If it’s an outside source, we also provide copies of the images to our partner. Once digitized, the project is passed to the metadata team. We then generate descriptive metadata at the item level so that each digital image can be searched and browsed in a variety of ways. We assign titles, add dates (if supplied or can be estimated), subject headings such as LCSH/LCNAF, and local subjects, geographic locations, and descriptions of the item if there is unique content not provided already in the other fields. We must follow certain standards so that our metadata is sharable/plays well with other sites, such as the SCDL and DPLA. Once metadata is complete, we pass it back to Josh and his team to ingest the digital images and their corresponding metadata into our online digital libraries (CUDC and TigerPrints). They also make sure our metadata is accessible for the SCDL to harvest and publish on their site. One other avenue of digitization that does not fit into these workflows is patron requests. If a patron finds a physical item they’d like digitized, and it is not already digitized, they can submit a request to Special Collections. Special Collections then creates a low-resolution scan in-house to provide the patron. These are not considered digital projects, so the digital images do not get published in either of our online digital libraries. South Carolina Digital Library Clemson University Libraries Digitization Authority

Digital Library Platforms All platforms can be accessed on the Clemson University Libraries front page.

CU Digital Collections - Mostly SCA image-based collections - Can get to all digitized collections from here Overview of CUDC The Clemson University Digital Collections digital library is a WordPress site created to display image-based collections. The resources on this site are mostly from Special Collections’ holdings. The decision was made to use this site for images because of its display capabilities. Because of this, text documents are placed in TigerPrints (more to come on that). This is something the digital projects team wants to further discuss because this can be confusing for users who don’t know they need to go to multiple sites to find digital collections content. Can get to all digitized collections from here To help with navigating through all our digital collections, including text documents, we have created landing pages for each collection no matter where it is accessed from. If it is a collection stored in TigerPrints, it will still be displayed here, and then linked out to TigerPrints. (explain in navigation section how the search box on CUDC doesn’t search TP) Currently, all but 1 collection are Special Collections materials The Documenting the African American Experience at Clemson collection is not from SC but from community members who provided their images to be digitized. This is more of a curated topical collection compared to the other collections from SC. The Bob Campbell Geology Museum specimen photographs will be uploaded soon. A 20th Century Fauna Survey of SC from the Dept. of Plant and Environmental Sciences will also be added.

TigerPrints, IR Text-based Special Collections materials Theses & Dissertations (born digital and retro access differs) Faculty, staff, and student presentations/publications/scholarship -Text-based Special Collections materials because we didn’t have a bookviewer established for our CUDC site. May be transferring them over in the future to merge the collections. -Theses & Dissertations (born digital and retro access differs) -Faculty, staff, and student presentations/publications/scholarship

Open Parks Network All State and National Parks materials -Much larger amount of material due to grant commitments from 2010-2016. We still work out grants and contracts with parks, but individually instead of with a region like the original grant. -Design mirrors CUDC site but this is where all of our NPS and SC State Park collections are uploaded. -Both image and text, but heavy emphasis on image since we just recently rolled out the IA bookviewer.

Navigation and Search

Special Collections Site http://library.clemson.edu/depts/specialcollections/ -Search -Finding aids -Contact information

Clemson University Digital Collections Site https://digitalcollections.clemson.edu/ -Both CU Digital Collections and OPN are hosted on WordPress so the navigation and search capabilities are similar. -Homepage overview, sliders -Menu overview -Search -Review different fields and available facets. -Item view, PURLs, Sharing. -Map use -Contact -Digitization requests

TigerPrints, IR https://tigerprints.clemson.edu/ -Quick links -Accessing SCA material (highlight Football, Yearbooks, Commencement since they are most downloaded) -Accessing ETDs, and Archived TDs -Search -Item view, downloading, PURL -Metrics -Author page (hint: adding your own material)