WP2-DCO Dissemination, Communication & Outreach Month 3 Report 20/03/2000 WP2-DCO Dissemination, Communication & Outreach Month 3 Report DCO Team: Ryszard Romaniuk, Kate Kahle, Catherine Brandt plus Work Package liaisons Second Meeting of the EuCARD Steering Committee 6/30/2009

Second Meeting of the EuCARD Steering Committee WP2-DCO Presentation Outline DCO Team: core and big (RR) Review of activity (KK) Milestones and deliverables for past and coming 3 months Follow-up of tasks from SC minutes of 3.4.09 Major issues, risks and new ideas for longer time horizon (RR) DCO services and requests Conclusions Second Meeting of the EuCARD Steering Committee 6/30/2009

Second Meeting of the EuCARD Steering Committee WP2-DCO Review of activity The DCO core Team Work sharing and communication procedures Team integration, Tests of virtual meetings: VC H323, EVO, … Weekly DCO VC meetings scheduled Splitting of duties: Education and Research (RR) Web, Newsletter and Information (KK) Data bases, EDMS, CDS (CB & KK) Second Meeting of the EuCARD Steering Committee 6/30/2009

Second Meeting of the EuCARD Steering Committee WP2-DCO Review of activity The DCO Big Team The DCO Liaisons (correspondents) from WPs Work organization of EuCARD DCO layer (big Team) Realistically speaking, no separate DCO Big Team meetings are possible, including virtual ones Anchoring of WPs DCO to EuCARD web Sharing of essential DCO issues via EuCARD web, while the rest via the WP webs 4 Second Meeting of the EuCARD Steering Committee 6/30/2009

Second Meeting of the EuCARD Steering Committee WP2-DCO Review of activity The EuCARD Web (Layers) External Information (dissemination and outreach) Internal Information (coordination and communication) Collaboration Workspace External Reporting (contractual) Internal Reporting (Interim) Data bases Publications 5 Second Meeting of the EuCARD Steering Committee 6/30/2009

Second Meeting of the EuCARD Steering Committee WP2-DCO Review of activity EuCARD public web (chapters) About EuCARD, Project description, News, Intranet) Related projects to EuCARD Outreach Section Industrial partners Education, students and teachers General Public 6 Second Meeting of the EuCARD Steering Committee 6/30/2009

Second Meeting of the EuCARD Steering Committee WP2-DCO Review of activity EuCARD public web (chapters) Initial approach: wide but shallow, including all contractual components Later deepening with Publication portal via CDS Document repository via EDMS Newsletter Outreach Events Calendar 7 Second Meeting of the EuCARD Steering Committee 6/30/2009

Second Meeting of the EuCARD Steering Committee WP2-DCO Milestones and deliverables for past 3 months and the coming months Contractual deliverable - D2.2.1 EuCARD web site implementation Contents: web site structure, public web, Intranet, collaborative workspace, future plans M6 Interim Activity Report M6 and M9 Steering Committee Progress Updates Milestone M2.1.1 Annual Report I: March 2010 8 Second Meeting of the EuCARD Steering Committee 6/30/2009

Second Meeting of the EuCARD Steering Committee WP2-DCO Review of activity – the coming 3 months Outreach pages Strenghten the educational links EuCARD in Wikipedia, tutorials Related projects: bi-directional links & EuCARD newsletter subscriptions Promote Transnational Access Involve industrial partners Finalise data bases Monographs 9 Second Meeting of the EuCARD Steering Committee 6/30/2009

Second Meeting of the EuCARD Steering Committee WP2-DCO Follow-up of tasks from SC minutes of 3.4.09 Communication DCO Networking; DCO correspondent per WP; enriching EuCARD web with WP specific data, text, images – more general than on WP webs Links to other communities: related projects, HEP, nuclear physics, high intensity – high power light sources, plasma, materials Newsletter 10 Second Meeting of the EuCARD Steering Committee 6/30/2009

Second Meeting of the EuCARD Steering Committee WP2-DCO Follow-up of tasks from SC minutes of 3.4.09 Publication Simplification of publication procedure in EuCARD web; ‘one-button’ procedure approach EuCARD front page for each publication EuCARD acknowledgment in papers List of booklets / monographs 11 Second Meeting of the EuCARD Steering Committee 6/30/2009

Second Meeting of the EuCARD Steering Committee WP2-DCO Follow-up of tasks from SC minutes of 3.4.09 Outreach WP based outreach events, links, institutions, education Improve outreach pages on main EuCARD web site 12 Second Meeting of the EuCARD Steering Committee 6/30/2009

Second Meeting of the EuCARD Steering Committee WP2-DCO Major issues, risks and new ideas for longer time horizon EuCARD Outreach vs Wikipedia EuCARD Wikipedia or EuCARD in Wikipedia (datasheet) A risk that no WP internetworking will be created under the umbrella of EuCARD EuCARD monograph action Idea to link with other editorial actions (CAS, other Accelerator Schools…) Usability of databases: CDS and EDMS 13 Second Meeting of the EuCARD Steering Committee 6/30/2009

Second Meeting of the EuCARD Steering Committee WP2-DCO DCO services and requests DCO offers to all EuCARD community: newsletter, education, events calendar, publications, promotion of WP achievements DCO needs continuous interaction and data supply from the WPs Newsletter could be, in large part, a summary of what is going on in each WP How to proceed with the EuCARD monographs? 14 Second Meeting of the EuCARD Steering Committee 6/30/2009

Second Meeting of the EuCARD Steering Committee WP2-DCO Conclusions First EuCARD DCO Deliverable finished, other EuCARD WP web sites followed: D2.2.1 and then D4.X.1, DCO WP web networking not yet ready, though the actions in this direction are promising DCO core needs active interaction with particular WPs especially in the area of the outreach Data base implementation progressing Contact EuCARD-editor@cern.ch with news, events, achievements, images and ideas to add to the public website, newsletter or Intranet. 15 Second Meeting of the EuCARD Steering Committee 6/30/2009