WSP-ATR Submission Process 2018

Website Details www.itaware.co.za “Step 1” “Step 2” Step 1 – Click “LOGIN” Step 2 – Click “WSP / ATR System”

SDF Registration STEP 1 STEP 2 Process 1 “REGISTER” STEP 1: - Click “ Register” STEP 2: - Complete all the Fields STEP 3: - Click Register User STEP 4: - Click Finish STEP 3 STEP 4

SDF Login Step 1 Step 2 Step 3 Step 4 Process 2 “LOGIN” STEP 1: - Click “ Register” STEP 2: - User Name – Should be the South African Identification Document Number or The Passport Number STEP 3: - Password – Enter Password STEP 4: - Click “Login” Step 2 Step 3 Step 4

Forgot Password / Change Password STEP 1: - Click “ Forgot Password” STEP 2: - An e-mail with the reset password has sent to the user e-mail Address STEP 3: - Enter the Temporary Password received via e-mail STEP 4: - Click Login STEP 2 STEP 1 Password from e-mail STEP 3 Enter new Password Repeat new Password STEP 4

2018 WSP-ATR AND PIVOTAL SUBMISSIONS PROCESS Click on “Supporting Documents” and download relevant policies, guides and templates. Kindly refrain from printing documents.  

SDF Details STEP 1 STEP 3 STEP 1: - Click on “SDF Details” STEP 2: -Capture all the “Fields” STEP 3: - Click “SAVE” STEP 2

Organisation Registration / Company Details “Change of Responsible SDF” STEP 2 STEP 3 STEP 4 STEP 1: - Click “ Add Levy Number” STEP 2: - Click “ Add Company” STEP 3: - If the Company is already registered by another SDF a popup with the option to resolve such a conflicting registration will appear, Click “YES” STEP 4: - A change request (document available under Support Documents) has to be sent signed by the company officials and submitted to the MQA. Click ‘”OK” Step 5: - The status of the request will be reflected in two places on the Company Details screen. Step 6: - Submit a letter signed by a company official validating the change of SDF Request STEP 5 STEP 1

Organisation Registration “Add Submission Cycle for 2018” Step 2 Step 3 Step 4 STEP 1: - Select company STEP 2: - Click on “Add Submission” STEP 3: - Check the SDL No and Organisation Type are correct and then click “Add Submission” STEP 4: - 2018 should appear under Financial year STEP 5: - Click “Refresh” if new year does not appear Step 1 Step 5

Verification Document Step 1 Step 2 STEP 1: - Select company for Verification STEP 2: - Make sure to select “2018” STEP 3: - Click to download your “Verification Document” Step 3

WSP Report “WSP REPORT” STEP 1: - Select Company STEP 2: - Click here to download “WSP Report” STEP 3: - Click “Download Button” STEP 4: - Click to “Save File”

Online Error Check on WSP Step 2 Step 1 Click here” Export ERROR Report in “EXCEL” “ Step 3 Step 4 Step 5 STEP 1: - Select Company STEP 2: - Make sure to select “2018” STEP 3: - Click “WSP Data Quality” STEP 4: - View the Number of Errors in each Worksheet STEP 5: - Use the Search Icon to find and select the correct value STEP 6: - Click “Save Changes” Please note that if there is Information Missing and the system not showing a value of “0” then you will not be able to fix online. Please re upload the Source Data with missing Information completed. Step 6 Online Error Check on WSP

SOURCE DATA TEMPLATE

State number of vacancies per Province Worksheet 1- Biodata Worksheet 2- Training Worksheet 3- HARD-TO-FILL VACANCY (HTFV) HARD-TO-FILL VACANCY (HTFV) Please select the Occupations in your organisation that takes longer than 06 months to find a suitably experienced and qualified candidate and state the reasons why the vacancies are hard to fill. State number of vacancies per Province Occupation or Specialisation Title Occupation Code Primary reason why occupation is regarded as Hard to Fill Further reason why occupation is regarded as Hard to Fill Comments / other reasons for vacancies not being filled EC FS GP KZN LP MP NP NW WC

Worksheet 4 – Generic or “Top-up” Skills Survey Skills Gap Survey Please provide information on the Top 3 most common SKILLS GAPS by Major Group. A SKILLS GAP refers to skills that an employee does not have to carry out job tasks competently. Also provide reasons for the Skills Gap by selecting the most appropriate reason from the drop-down list. Occupation or Specialisation Title Reason Sequence Please select a Common Skills Gap from the list provided. Deinitions of the skills are listed below as reference. Please identify a reason for the skills gap by selecting one of the reasons from the list provided Additional comments on the detail of the selected skillset. 1. Managers 1 of 1   2 of 1 3 of 1 2. Professionals 1 of 2 2 of 2 3 of 2 Worksheet 5 – Finance and Training Comparison

OFO MAPPING

STEP 1 STEP 1: - Capture the Job Title STEP 2: - Choose the right Occupation STEP 3: - Click Select Occupation STEP 2 STEP 3 Mapping done