Budget and Forecasting Part 1: Position Planning Development Budget Transfers Rob McMicking rob@mcsl.com Charles Lazenby charles@mcsl.com

Budget Development Approvals FAST Budget module overview Position Planning Budget Development Budget Development Approvals Budget Transfers Base Budget Budget Transfers Adjusted Budget Post to ERP New Optional Process Forecasting In Year Multiyear Planning

Position Planning “Seats on the bus” Establish a baseline Position amount Total Budget, FTE, FOAPAL Data can come from or goto PBUD Will be compared to Budget Development

Position Planning Overview Optional Module Can be tracked at Position/FTE or down to FOAPAL Source of data can be PBUD, Summary of Position/FTE from prior year budget, copy from last year Allows to keep $ on all positions even if not filled Reports to track and compare

Posting Position Data back to Banner Are you interested in this? To do this, we need at least one school to volunteer to co-develop and test. If interested let me know. Need to figure out all the rules, ie what tables to post, is it edit or replace etc We have a spec that we can send to you, email me and I will send it

Whats new in Positions New report: Position Analysis provides a multi-year view of positions including previous years' actuals, previous year budget and future effective year dev series values

Position Demo

Development Budgets All seats on the bus, vacant and filled. We know who it is and how much. Not always the same as position planning Compare and monitor on Development Entry

What’s New in Development The last thing you will ever need. The swiss army knife of FAST ALTERNATE HIERARCHIES Full session on this at 11:30 tomorrow

Restricted series, approvals on dev entry page with restricted field edit vs view etc

Whats new in Development Fund Type and Acct Type filters to the Development and Budget Entry Mass Increase forms Added the ability to restrict access to salary records in a Development Series similar to how it works in Finance using Configuration Setting 205. Added a new report called "Invalid Coding Audit" that works for Development and Forecasting data. This report allows you to check in real-time based on effective date and will validate the coding in your Development/Forecast Series and will check and highlight any coding issues that exist For the Current Year Summary (Hierarchy, FOAPAL, Acct Detail), we added Two Years ago and Last Year "Total Year Actuals" columns

Whats new in Development Significant changes/updates to the Manage Budget Series and Manage Development Series forms: (4.4.03)   Budget Series Copy to Dev Series: Added "Copy Selected Periods" and "Select Spreading Models"  Budget Series Copy between Admin Series: Added "Copy Selected Periods"  Copy Dev Series: Added "Select Spreading Model"  Copy Dev Series: Change layout of controls on page to match the layout of Manage Budget Series form 

Demo Development

Budget Transfers Allow for Budget Transfers that only post to Development and NOT have to post to a Budget Admin series. This is a big change! If Config Setting 393 is set to Y, you can create a transfer against one or more Dev series ONLY, without a post to an actual budget series. Normal approvals are still required New Budget Transfer Details report – similar to the Budget Transfer Status report but allows filter on Budget Transfer details, not just header record info

Demo Budget Transfers

Globally What’s New Notifications and Communication Centre Add into Budget Transfer process or Approval Process? Manually Generate ie when you want to tell a Group a specific thing like when budgets are due SMS texting – could text groups to inform about transfers, timing, access etc New video format Advanced Options enhancements can generate great reports

Road Map Budget Transfer Budget Coding Report General Clean up Streamline Excel import process Tomorrow morning “Predictive Analytics:Tuition Enrolment and Revenue Projections” Additional Development Series into Finance warehouse What do you need or want to see?

Shameless Plug We are discussing on Thursday morning Tuition Enrolment and Revenue Projections, and how that data could flow into FLAC and also budgeting. Come and share your thoughts 9:00 am Thursday in Crystal Ballroom

Questions ?