OregonASK DATA DESIGN COMMITTEE March 6th, 2019

Agenda Welcome and Introductions Updates Project Timeline Data Collection & Focus Groups Collaborative Opportunities Access & Equity Feedback Loop Interim Report Summer Workshop Resource Development Review Data & Results Resource Brainstorm

Overview & Timeline Updates Overall Objectives Collect comprehensive data on issues of access & equity related to out of school programs in Oregon, examining barriers to access and issues of equity; and Raise awareness around issues of access and equity in afterschool (with the public, legislature, etc.). Timeline Final Data Collection Interim Report Final Data Analysis Summer Resources Collection & Cultivation Final Report Timeline Winter/Spring 2018: Develop and finalize tools; begin outreach Spring 2018: Begin implementation Summer 2018: Continue implementation; plan for Fall Fall 2018: Hold focus groups; continue survey collection Winter 2018: Continue survey collection; conduct focus groups; preliminary data analysis; draft interim report Spring 2018: Finalize interim report & provide to legislature; continue data collection Summer/Fall 2018: Produce & distribute final report; development of tools & resources

Data Collection Update Where Do We Stand Now? Tool Metro Responses Rural Responses Programmatic Survey 70 responses 21 responses Facilitator Survey 45 responses, representing 13 programs 17 responses, representing 4 programs Youth Survey About 290 responses, representing 12 programs 18 responses, representing 2 programs Focus Groups 2 participant parent, 1 non-participant parent, 1 non-participant youth 7 participant parent, 4 non-participant parent, 5 participant youth, 2 non-participant youth Estimates

Focus Groups Where we’ve been 11 Locations McMinnville, Klamath Falls, Myrtle Creek, Umatilla, Pendleton, Eugene, Portland, Gold Beach, Independence, Woodburn, Hillsboro 9 participant Parent, 5 non-participant participant parent, 5 participant youth, 3 non-participant youth Where we are going East Metro: Reynolds, David Douglas, Gresham-Barlow, Centennial, Parkrose Coast: Newport, Depoe Bay Central Oregon: Madras, Bend, Prineville 2 McMinnville (parent) - 3 Klamath Falls ( youth P&NP, parent)- 3 Cow Creek (parent P&NP/youth) - 2 Umatilla (youth, parent) - 1 Pendleton - 2 Eugene (2 sites P parent)

Collaborative Opportunities Community Advisory Group Presentation at Oregon Department of Education Presented February 20th Ford Family Foundation Met with new Youth Development & Education Programs Grant Manager East Metro STEAM Partnership 5 upcoming listening sessions in East Multnomah County

Feedback Opportunities Who is getting information? Data Design Team Survey Respondents & Focus Group Participants Legislators Partners/Stakeholders What information are we sharing? Summarized interim results Focus Group general feedback Draft Policy Implications Are there other opportunities to share or receive feedback?

Interim Report Who is it for? Legislators Stakeholders & Partners What is in it? Historical Context & Project Summary Who we have heard from What have we heard (highlights) Oregon Policy Connection Who will help? Read and provide feedback (April 2019)

Summer Resource Retreat What would want to accomplish? Review Data & Results Review Interim Report & Outline Final Report highlights Review/Brainstorm Resource list Cultivation/creation for Resources & Materials When? One full-day retreat? Or two half-days? June? August?

Next Steps Outreach and data collection Draft interim report Review and feedback in April & May 2019 Draft list of tools and resources based on current feedback/results Exemplary Practices for Engaging Families Communication Templates and Tools (newsletters, calendar of activities, etc) May 10th OregonASK Partner Meeting Summer Retreat