In-Home Safety Services (IHSS) Financials: Current and Future State

Introductions Dave Berndt Sara Schwoch IHSS Fiscal Coordinator SPARC Accountant

Agenda Brief IHSS Fiscal Overview 2018 Contract 2019 Contract Basics Reconciliation Match Close Out 2019 Contract 2018 Changes Timelines Extension 2020 Contract Update Questions

IHSS Program Purpose and Goals Wisconsin’s IHSS Program reduces trauma to children by keeping children safe with their families, providing support and resources to build on family strengths, and preventing future maltreatment. The primary goal of the IHSS Program is to keep families intact by: Increasing parental protective capacities Decreasing out-of-home placements Helping families develop formal and informal supports Reducing maltreatment to children The IHSS Program is guided and administered in accordance with the Children’s Code and all Wisconsin Child Welfare Standards.

Allowable Expenditures Program expenditures must be: Reasonable and beneficial to the child and families enrolled in the program Necessary to support achievement of goals specified in a family's Case Plan Provide a direct benefit to the child and families enrolled in the program

County Considerations for Approving Expenditures Is this expenditure meaningfully related to maintaining safety of the child and/or children in the home? Is there a plan to make the service or assistance sustainable for the family beyond the unsafe and at-risk of removal from home period? Do the supervisor and financial manager approve the use of state funding in this way?

Unallowable Costs Department’s Allowable Cost Manual: Many of the explicitly unallowable costs refer to agency costs, and do not necessarily apply to client costs i.e. Automobiles, entertainment, and good/services for personal use Individual purchases that are not allowed in the cost manual and/or are in excess of $2,000.00 require the Department’s approval. Please send requests regarding these kind of purchases to: DCFIHSSProgram@wisconsin.gov

IHSS Fiscal Basics https://dcf.wisconsin.gov/cwportal/safety/ihss Financial Resources

IHSS Fiscal Basics https://dcf.wisconsin.gov/cwportal/safety/ihss Not Required

IHSS Contract Summary Handout

IHSS Fiscal Timeline Handout

2018 IHSS Contract Contract Term: 1/1/2018 – 5/31/2019 Allocations: SFY 2018: January 2018 – April 2018 SFY 2019: May 2018 – May 2019 Reconciliation: June 2019 Contract Close Out: October 2019 Categories Reconciliation Match

2018 IHSS SPARC Shared with 2017

2018 IHSS Reconciliation Agency Notification w/Reconciliation Guide: 4/3/19 Payment Period: January 2018 – January 2019 Reporting Deadline: 4/30/2019 Occurrence: June 2019 TANF Timeline:

2018 IHSS Contract Closeout Agency Notification: Now Payment Period: February 2019 – May 2019 Reporting Deadline: 8/31/2019 Occurrence: October 2019 Timeline:

2018 IHSS Reporting Match Requirement: 9.89% Definition: costs reported on the match line may include services, contracts, staff time, concrete resources and other expenses to support children to remain safely in their homes, excluding those costs claimed and reimbursed through the IHSS contract. Match costs could include eligible contracts (excluding costs reimbursed by the IHSS contract); case management time on in-home cases not enrolled in the IHSS Program; payments for appropriate services for any in-home case that is not enrolled in the IHSS Program, and payments spent on IHSS enrolled families beyond the total award amount (including case management), and any other expenses that meet the description of match.

2018 IHSS Reporting Match 39 of the total 43 Agencies Received Payments from January 2018 – January 2019 (2018 Reconciliation Period) As of 5/6/2019: 27 Agencies Have Reported Match (69.23%) 18 Agencies Enough Match to Cover those Payments (46.15%) 2018 Reconciliation Effect

2018 IHSS Close Out Example January 2018 – January 2019: Already Reconciled STEP 1: Reconcile February 2019 – May 2019 Payments STEP 2: Calculate Required Match STEP 3: Calculate Takeback Amount STEP 4: One Time Takeback in October if Necessary

2018 IHSS Close Out Already Reconciled Example January 2018 – January 2019 Payments: 40,000.00 February 2019 – May 2019 Payments: 20,000.00 Remaining 9612 Balance: 10,000.00 Reconciliation Amount: 8,000.00 Reported Match: 4,160.00 Match Takeback: 982.80 Total October Takeback 8,982.80 20k x .9 – 10k = 8k 52k x 9.89% - 4,160.00

2019 IHSS Contract Contract Term: 1/1/2019 – 11/30/2019 Allocations: SFY 2019: January 2019 – April 2019 SFY 2020: May 2019 – November 2019 Reconciliation: Not Required Contract Close Out: May 2020 Categories: Reob/Deob Match

2019 IHSS SPARC

2019 Difference from 2018 Payments 2018: Payments based upon eWiSACWIS Program Enrollment: Child is enrolled 20 days in January County receives $722.60 (20x36.13) in March 2019: Payments based upon reported costs up to eWiSACWIS Program Enrollment: Example 1: County reports $600 of costs for January & receives $600 in March Example 2: County Reports $0 of costs for January & receives $0 in March Example 3: County Reports $1,000.00 of costs for January & receives $722.60 in March Excess Carried Over

2019 Difference from 2018 Cost Reporting 2018 2019 Required Quarterly Excel Spreadsheet 31 Categories in SPARC (9612) 2019 Required Monthly 9642B

2019 Difference from 2018 Reconciliation 2018 2019 Payments Reconciled against Reported Costs 10% Reserve 2019 Payments are a Reimbursement of Reported Costs No Reconciliation Necessary

2019 IHSS Extension Prefaces DSP will be advancing contract amendments on the timelines given in this presentation While DCF does not anticipate a disruption to or dissolution of authorized funding, as with all items, the release of funding is pending authorization via the approval of the Governor's Budget Final decisions should be made by mid-June Current 2019 Contract covers children enrolled before 7/1/19

2019 IHSS Extension Extend current contract from 11/30/2019 to 12/31/2019 Increase May – December Allocation (was May – November) Programmatic changes: Remove contract specific child enrollment Transition to a reimbursement for costs system Agency reports $1,000.00 they receive $1,000.00 as long as they are under the allocation and total contract amount

2019 IHSS Reporting Cutoff All 2019 IHSS enrolled children will be dis-enrolled as of 12/31/2019 No contract overlap Can be re-enrolled as of 1/1/2019 Payments and Cost Reporting will no longer be tied to child enrollment Seamless cost reporting between contracts

2019/2020 Contract Transition

2019 IHSS Contract Closeout Agency Notification: Now Payment Period: January 2019 – December 2019 Reporting Deadline: 3/31/2020 Occurrence: May 2020 Timeline:

2019 IHSS Contract Closeout Reob/Deob Based upon available funding within the May – Dec Allocation Agency A uses 6k out of their 10k allocation DCF reallocates 3k to Agency B & 1k Agency C Reallocation Requirements Enough reported costs Enough match to cover payments received to date and additional reallocated amount

2020 Targeted Safety Support (TSS) Prefaces DSP will be advancing contract amendments on the timelines given in this presentation While DCF does not anticipate a disruption to or dissolution of authorized funding, as with all items, the release of funding is pending authorization via the approval of the Governor's Budget

2020 Targeted Safety Support Contract Contract Term: 1/1/2020 – 12/31/2020 Allocations: SFY 2020: January 2020 – April 2020 SFY 2021: May 2020 – December 2020 Reconciliation: Not Required Contract Close Out: May 2021 Categories: Reob/Deob

2020 Targeted Safety Support Planning Ahead Contract Term: 1/1/2020 – 12/31/2020 Expanded Eligibility Criteria Expanded Program Monitoring Cost Reporting Categories: Concrete Resources Control Services Health/Educational Services Case Management

2020 Targeted Safety Support Expanded Eligibility Eligibility determined by whether a child/family has an active protective safety plan No prescription that enrollment must happen within the first 60 days of a screened in referral No prescription on length of service No more 1-month extensions

2020 Targeted Safety Support Expanded Program Monitoring Shift away from comparing eWiSACWIS data to cost reporting Initial Application Key areas agency intends to serve Tracked outcomes General program information Final Report How funds were used Impact of the service provision on outcomes

2020 Targeted Safety Support Cost Reporting Cost Reporting Categories: Concrete Resources Control Services Health/Educational Services Case Management Costs are not Case or Contract Specific Removes the “slot” terminology

2020 Targeted Safety Support Match Requirement: 9.89% Expanded Definition No Longer a Separate Line in SPARC 9,011.00 Allocated to CM 10,000.00 Reported on CM 989.00 Allocated to Match

2020 TSS Contract Closeout Agency Notification: Now Payment Period: January 2020 – December 2020 Reporting Deadline: 3/31/2021 Occurrence: May 2021 Timeline:

2020 TSS Contract Closeout Reob/Deob Based upon available funding within the May – Dec Allocation Agency A uses 6k out of their 10k allocation DCF reallocates 3k to Agency B & 1k Agency C Reallocation Requirements Enough reported costs Match is no longer an issue

2020 TSS Contract Possibilities NOT DECIDED Funding Amounts Based upon the Governor’s Budget Agency Allocation Amount Determination Part of the State County Contract Joint TSS/PSSF Application

2020 IHSS/TSS Future Calls All Agency Calls May 14, 12:00pm – 1:00pm July 16, 12:00pm – 1:00pm September 10, 12:00pm – 1:00pm November 12, 12:00pm – 1:00pm Conference Line: 1-877-820-7831 Access Code: 228828

Questions/Comments?

Thank You For IHSS Program Related Questions Contact: Angela Krueger Angela.Krueger@wisconsin.gov 608-422-6959 For IHSS Financial Related Questions Contact: David Berndt David.Berndt@wisconsin.gov 608-422-6198 General IHSS Program Related Questions Contact: Shared Mailbox (Reviewed by Angela and Dave) DCFIHSSProgram@wisconsin.gov