IT Project Management Greg Dexter City of Los Angeles Cheng Li Cal State Los Angeles

A Challenging Task 53% 31% Success Late and/or over budget by 198% Cancelled 16% National Survey Shows:

Why? Millions of Dollars

Multiple Technologies Why?

Millions of Dollars Multiple Technologies Multiple Departments Why?

PM Processes & Responsibilities PM RESPONSIBILITIES Scope, Schedule, Cost, Quality, Risk, Procurement etc... PM PROCESSES Initiate, Plan, Execute, Control, Close-out PRODUCT DEVELOPMENT PROCESSES Requirements, Design, Development, Implementation

A Balancing Act

To increase the Success Rate: Experienced Project Managers + Standards & Discipline

General Model of the Methodology Initiating Planning Executing Controlling Closing Source: PMI

1. Establish a vision. Project Charter/Scope statement. 2. Review Scope with stakeholders. 3.Appear focused on finishing. There should be no doubt in your mind or anyone elses mind you are planning on finishing and there is an end to the Project. Be clear on what signifies the end. Helpful Ways to Finish Projects

4.Set up a checklist (Milestones) which leads to the end. The last item on the list should be final acceptance. Youre done. 5.Make sure every project member understands the meaning of done. Most importantly, you understand the meaning of done. Helpful Ways to Finish Projects

6.Keep Functional Design within and consistent with Scope. What you see is what you get. If you dont see it, you dont get it. Be clear on that point. The Functional Design is the basis for the functional test plan. Be clear on that point also. Helpful Ways to Finish Projects

7.Enforce Change Management. Be clear on the impact a change will cause on achieving the End Goal. 8.Plan on over-delivering anyway. 9.If at all possible, set up 2 teams. A build team and an operate team. Helpful Ways to Finish Projects

10.Be ready to pass the baton. Helpful Ways to Finish Projects Pass it!!!!!!!!!!!

Helpful Ways to Finish Projects Summary: Vision Focus Resolve