EST103 Estates myProject Implementation Project Report 01/02/19 OVERALL RAG PPMA Data Mign Train’g eFIN SSO Service Project Sponsor & Business Owner : Jane Johnston & Anna Stamp Business Project Manager: Jane Cameron IS Estates Programme Manager: Derrick Matheson IS Project Manager: Lyn Thomson LATEST UPDATES Preparation of bespoke training materials continued. Intro and Basics modules have been returned to Polarisoft with our feedback. Operating instructions for Risk and Issue modules are well developed. eFIN Integration build complete and ready for first stages of testing. Office of CISO re-engaged for security tests. Jane Brodie & Pauline Smith engaged to enter an EBIS test batch during UAT. Shirley Blyth joined the University on 30/01/19 and handover has begun. NEXT STEPS Preparation of bespoke training materials continues. Polarisoft will be on site 6th & 7th February to confirm the plan for completion. Peer testing of eFIN integration w/c 4th Feb Integration Testing of eFIN w/c 11th Feb Complete Technical Architecture Document. Confirm proposed plan for Data Migration. Meeting with all parties arranged for 7th Feb. Begin setting up of Service with IS Applications Management & Service Management. MILESTONES Baseline (v9 plan) Actual/ Predicted EST103 Phase 1 Stage 1 Strategy & Planning ends (Sign Off End Planning Milestone) [10% Payment] 10/08/18 27/07/18 EST103 Phase 1 Stage 2 Design & Build (Sign Off End Analysis & Design Milestone) (End of PPM Anywhere Design) [25% Payment] 21/12/18 21/12/19 EST103 Phase 1 Stage 2 Design & Build ends (Sign Off End Build Milestone) (Technical Go LIVE) [25% Payment] 19/04/19 Business GO LIVE 08/05/19 EST103 Phase 1 Stage 3 Transition & Early Life Support ends (Sign Off End Training Milestone) [15% Payment] 24/05/19 EST103 Phase 1 Stage 4 Handover to Operations ends (Sign Off End Delivery Milestone) [15% Payment] 25/06/19 EST103 Phase 1 Stage 5 BAU Operation ends (Sign Off End Phase 1 Business Transformation Milestone) (Phase 1 Close Milestone) [10% Payment] 30/07/19 EST103 Phase 2 - Pending RISKS & ISSUES Ref Description RAG Owner 7 Assumption in Estates that they will own the Supplier Relationship & Management of the Service. GREEN Derrick Matheson 12 Availability of Estates Resource AMBER Jane Cameron 15 Dependency on Estates to provide good quality data to be migrated to the system by Polarisoft. 16 Dependency on Estates to provide good quality engagement & communications to ensure user adoption of new system and business processes Zoe Stephens 18 Reputational Risk if the project fails. Jane Johnston 19 Budget set aside for annual operational cost may not be sufficient. 23 Risk that we will be unable to complete the eFIN integration to time and quality because of lack of trained TALEND development resource. Iain Fiddes 24 Risk IS will not be able to provide a quality service to Estates at GO LIVE because of the lack of trained support production staff. Stefan Kaempf 26 Risk that users will require more training after Go Live. 29 Risk that Polarisoft Build of New Finance Screen will not be complete in time for UAT Lyn Thomson 30 Risk that the time required to complete development of training materials to the right quality will mean a further delay to the project. IS Spend (days) Total for FY 2018/19 YTD January 2019 Estimate to Completion Budget / Forecast 286 210 35 Actuals 206.8 38.4