Introduction to Microsoft Word 2007 Access to Microsoft Word 2007 differs greatly from versions that preceded it, mostly in the way functions across the.

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Presentation transcript:

Introduction to Microsoft Word 2007 Access to Microsoft Word 2007 differs greatly from versions that preceded it, mostly in the way functions across the top of the page are displayed and used.

THREE KINDS OF ACCESS In former versions of Word, functions were accessed by menus and tool bars filled with Icon buttons, but now there are three options: Quick Access toolbar Office Button Ribbon display

THE OFFICE BUTTON Located in the top left corner of your displayed page, the Office Button holds all the basic actions formerly located under the File Menu: Home, New, Open, Save, Print, etc., This where you start a new document.

The Quick Access Toolbar The Quick Access Toolbar sits across the top of your page, and includes those commands you want to have displayed at all times. Although many commands on it appear to duplicate those on the Office Button, they often behave differently. For instance, if you choose print it will instantly print one copy. You can customize this toolbar by clicking on the down arrow on the end of the bar, and then adding commands you want to always see in the array. NOTE: It is interesting to note that you might never use the Quick Access Bar as most of the options are already available on either the Office Button or one of the Ribbons which you might find sufficient for your needs, although the undo option might be useful at times.

More About the Ribbon and Its Tabs Ribbons are sets of commands that have something in common, for instance, all commands that lead to an insert action are grouped together as one ribbon. The Ribbon Tabs open or close each of the seven ribbons: *Home, Insert, Page Layout, References, Mailings, Review and View *You might choose to have the Home ribbon always displayed as it covers fonts and editing.

Ribbon Command Groups *TABS OPEN RIBBONS HAVING THESE OPTIONS Home: clipboard, fonts, paragraph, styles, and editing Insert: pages, tables, illustrations, links, header/footer, text and symbols Page Layout: themes, page setup, page background, paragraph and arrange References: table of contents, footnotes, citations and bibliography, captions, index, and table of authorities Mailings: create, start mail merge, write and insert fields, preview results, and finish Review: proofing, comments, tracking, changes, compare, and protect View: document views, show/hide, zoom, and macros * You may have one or more than one ribbon one at the same time, and once open, you may then choose the button for the action you are seeking.

Typical Use of the Word 2007 Interface 1. Click on the Office Button to start or to continue a project (select Open or New) 2. Create or modify your document 3. Click on the Insert Tab bring up the Insert Ribbon so as to display options such as table, picture, text, etc., or click on the Layout Tab to open the Layout Ribbon, etc., 4. Click on the Home Tab so as to display the Home Ribbon to edit the details of your document. 5. Click on the Office Button again so as to Save your work once the document is completed

The New Word Format Word 2007 uses a different format than former versions: Older versions had the extension.doc. while Word 2007 has the extension.docx If you want to be able to read the new format in an older version of Word, you must save it as such: choose.doc and not.docx when you save as…

Integration of Word with Other Office 2007 Programs As with all Microsoft Windows programs, Word 2007 is integrated with other programs in the Office 2007 Suite. For instance, the Office Button, the Quick Access Tool Bar and the Ribbon system are consistent no matter which program of the suite you open. In the 2007 suite, the integration is carried further than heretofore, for example, in what ever program you find the Office Button, it works the same, and will actually open a different program than the one you are using if it would be more appropriate to the task you choose.

Be Patient With Yourself Microsoft Word has many, many features, most of which you will unlikely ever use: learn those things you need to do the job at hand, and know that even the experts are doing exactly the same, that is, learning as they go.