Procure to Pay Project Tips and Tricks – Monthly Ledger (FAO) Reconciliation Process.

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Presentation transcript:

Procure to Pay Project Tips and Tricks – Monthly Ledger (FAO) Reconciliation Process

Tips and Tricks – Reconciling Your FAO Objectives for reconciling your FAO: Review transactions to ensure that they are valid and expected Review for incorrect transaction posting Verify that you are at or below the FAO budget

Tips and Tricks – Report Types Two types of reports are necessary to verify that transactions that have been posted to the FAO are valid: Budget to Actual Report – compare actual transactions posted against the budgeted amount Transaction Detail Report – list of all transactions that were posted against the FAO Reports vary based on capabilities of the report: Drillable – allows the user to drill further into detail Printable – fits on an 8.5x11’ landscape paper. Minimal columns Scheduled – allows you to schedule the report with out to either pdf or Excel format Based on the type of FAO, there are different reports for each of the above

Tips and Tricks: Budget to Actual Reports Based on report capabilities, here are the primary reports for a budget to actual comparison: FAO Type Drillable Printable Scheduled Grant URF0840 N/A URF0987 Project URF0916 URF0976 URF0991 All Other URF0902 URF0941 URF0989 Quick Reference Cards available via the following link: https://www.rochester.edu/adminfinance/urfinancials/training/training-materials/

Tips and Tricks: Budget to Actual Reports Per each Revenue or Spend Category, verify that you are at or below the FAO budget For the drillable reports, drill down into the actual transaction details and verify that all transactions are valid If correcting entries are needed, please contact your divisional finance office for instructions

Tips and Tricks: Transaction Detail Reports Based on report capabilities, here are the primary reports for transaction detail listing: FAO Type Drillable Printable Scheduled Grant URF0398 URF0400 URF0943G N/A Project URF0943A URF0943B URF0985 All Other Quick Reference Cards available via the following link: https://www.rochester.edu/adminfinance/urfinancials/training/training-materials/

Tips and Tricks: Transaction Detail Reports Review each transaction to ensure it is valid for the FAO For the drillable reports, drill down into the actual transaction details, review any memo fields, etc. to verify that all transactions are valid If correcting entries are needed, please contact your divisional finance office for instructions

Questions?