Best Practices for Great Presentations Everything after this slide provides instruction and examples on how to use the template and provided slide layouts, as well as accessibility and design. Please delete these example slides after reading and before publishing your presentation.

Introduce your topic and yourself. Tell the audience your name and title or contact info.

Every slide should include a meaningful and unique title. Every slide should include

When changing presenters or topics… Add the name, title, short description, relevance and/or contact info as the first slide in the section.

Don’t put everything on every slide. Sum up in a few large words. 10/20/30 Rule: 10 slides 20 minutes 30pt font or larger

Use bulleted or numbered lists. Using a list is a good way to organize thoughts. Numbering creates a sequence. It can also be used to create a form of ranking. Use bulleted lists when numbers aren’t appropriate. Use bulleted or numbered lists.

Consistency and Improved Accessibility Can be accomplished by sticking to the template design.

select from the template layouts Feel free to mix and match as they are designed to work well together, keep branding consistent and improve accessibility. They also provide instruction for color usage.

Color Usage and Contrast Feel free to use lighter and darker versions of any of the colors provided in the template color palette. Use black text on light color backgrounds and white text on dark color backgrounds to provide high contrast which improves readability. Color Usage and Contrast

Using shapes to create infographics Group all graphic elements Add alt text description to the entire group Describe what the information should convey Bad Contrast Good Contrast

Adding Visual Interest Use multimedia (not heavy text) to engage viewers. Videos, images, charts and Smart Art are some examples. 80%

100% Keep it simple with only a title.

Sometimes one photo says it better than all the words.

Charts and Smart Art Represent data and processes while adding visual interest and increasing understanding of concepts!

Using Charts and SmartArt Use to demonstrate data, concepts or processes. Carefully consider which type would best represent what you are trying to convey. Examples will follow! Charts and SmartArt are not easily read by screen readers, so do not rely exclusively on visuals and colors to communicate your message. Use alt text to fully describe the message that needs to be communicated.

Representing Processes Chevron process Smart Art can be used when referencing processes like project phases. Try highlighting the current phase for emphasis. Plan and Foundational Design Architect Configure and Prototype Testing Deployment Plan Design Phase 1 Configure Prototype Phase 2 Test Deploy Phase 3

Represent a process With Cycle Smart Art Analysis Design Develop Implement Evaluate

Represent A concept With Pyramid Smart Art 1 2 3 3 Tiers of Learning

Represent data with Charts

Represent data with Tables Always add alt text to tables as well as any other representations of data in order to explain their meaning fully in text. Column Heading 1 Column Heading 2 Column Heading 3 Row Heading 1 Table Cell Row Heading 2 Row Heading 3 Row Heading 4 Row Heading 5

Accessible Presentations Consider your audience and how they may experience your presentation.

Provide a link to the presentation. For full accessibility, provide your audience with a link to follow along in a pre- presentation email or as a short link on the first slide. go.osu.edu/mytopic Provide a link to the presentation.

What can your audience see? Smaller audiences can sit close and see more content on slides. Large audiences sit far and see less. Also consider the projection screen size and scale your content (larger and less text) for large audiences or small screens. What can your audience see?

Adding Alt Text to Visuals Use meaningful images and graphics to increase understanding of concepts. Add alt text to an image, chart, Smart Art or group: Select > Right click > Edit Alt Text > Describe or Mark as decorative

Tips for Creating Accessible Slides Use the alt text ‘Description’ field, not the ‘Title’ field. Correct the read order of each slide in the selection pane: Arrange > Selection Pane. Tips for Creating Accessible Slides

More Tips for Creating Accessible Slides Use hidden slides (not ‘Notes’ pane) for additional information to be read by screen readers. Use short and readable links if printing/sharing urls: go.osu.edu/ accessiblePowerPoint Find remaining issues: Review > Check Accessibility More Tips for Creating Accessible Slides