Clayton High School Performance Ensembles 2018-2019 www.claytonband.org

CHS Band Program Marching Season Winter Season All Year Marching Band Marching musicians Percussion / Front Ensemble Colorguard Winter Season Winter Guard Winter Percussion Wind Ensemble All Year Concert Band Clayton High School Performance Ensembles

Marching Band Perform at all Home Football Games Regular Season AND Playoffs Compete on the local level throughout marching season Complete at regional Bands of America events In and Out of State Perform in the community throughout the season Harvest Festival Clayton Tree Lighting Clayton Christmas Parade Clayton High School Performance Ensembles

Marching Band Requirements Students must attend all practices, competitions, and required community performances Mini-Camp in May 2 Week Summer Band Camp Practices – 2 nights / week Fridays – Varsity Football games Saturdays – Competitions or Camp TEAMWORKS or CHARMS Main tool of communication Mobile and Desktop App Will be able to view Student Accounts (Charms only) Clayton High School Performance Ensembles

Cost of Marching Band Reasonable expectation of per-student cost of $650-900 Pays for: Music Instruction Drill Props Materials/Supplies Travel Bus Drivers Equipment Transportation Uniform Fee Band - $40 Drillmaster Shoes / $5 Gloves Guard - $40 Guard Shoes / $15 Gloves / $40 Rifle Why is there a cost? Fairshare Clayton High School Performance Ensembles

Making a Payment Pay by Cash or Check Pay by Credit Card Student’s name on envelope and purpose of payment Place in drop box outside Band Director’s office Mail to: PO Box 962, Clayton NC 27528 Pay by Credit Card Paypal link on band website Paypal Fee 2.7% + $0.30 www.claytonband.org Online Student Account Statements Clayton High School Performance Ensembles

Band Booster Association www.claytonband.org Clayton High School Performance Ensembles

Band Booster Association Who is a member? Booster Meetings What we do Clayton High School Performance Ensembles

Being a Band Parent Opportunity to spend quality time with your child… Even from the sidelines! Chance to get to know and mentor other kids Develop great and long-lasting friendships Once a band parent, always a band parent! Clayton High School Performance Ensembles

Volunteer Opportunities Uniforms Hemming! Ensure uniforms are properly stored after football games and competitions Colorguard Flags DON’T need to know how to sew Burning material Pinning material Sewing Chaperones Must have a current Level II form on file with JOCO Schools www.jcsvolunteers.com Student’s Band Account in good standing May be responsible for expenses on regional/out of state trips (hotel, food, etc) Clayton High School Performance Ensembles

Volunteer Opportunities Pit & Props Crew Load band equipment and supplies into Band Tractor Trailer for competitions Move percussion equipment and props to performance area Setup / Breakdown percussion equipment and props Football games AND Competitions Help Design and build props In need of Rig to haul the trailer Clayton High School Performance Ensembles

Volunteer Opportunities Clayton Band Classic & AIA Spring Fling Biggest Fundraisers for the organization Clayton Band Classic – October 13, 2018 AIA Spring Fling – February 2019 Parent volunteers are crucial to making these events a success! Signup at Parent Preview Night – August 10th Clayton High School Performance Ensembles

Volunteer Opportunities Board of Directors 10 Board Members Currently need to fill two slots Fundraising Chair Concessions Chair Clayton High School Performance Ensembles

Fundraising www.claytonband.org Clayton High School Performance Ensembles

Fundraising Coastal Credit Music Park (Walnut Creek) Work as a server in Beer/Wine stand Must be 21 (98% of work is serving alcohol) Must attend alcohol TEAM training (no cost) Breakdown of what/how you “earn”: Cash tips - split among all working, keep 100% Sales Commissions + Credit Card Tips - split among all working $50 - guaranteed minimum earnings $50-$67 - $50 to student account, remaining to General Fund $67 and above - 75% to student account, 25% to GF Why this breakdown? Clayton High School Performance Ensembles

Walnut Creek Real-World Example using concert from last year Hank Williams Jr. Sales Commissions - $921.70 Credit Card Tips - $228.42 Total - $1150.12 8 people working Even Split - $143.76 75% to Student Account - $107.82 25% to General Fund - $35.94 There were two Spouse teams working that night Each student account would have earned over $107 in one night ($215 for the spousal teams!) Clayton High School Performance Ensembles

Walnut Creek 2018 Concert Season has 29 shows currently scheduled. First Show is Friday, May 11 Kenney Chesney Lynyrd Skynyrd Keith Urban Phish Brad Paisley Dave Matthews Band Important Dates: TEAM Training at Walnut Creek Saturday, April 14th 10:00am-1:00pm Wednesday, April 25th 6:00pm-8:00pm Clayton High School Performance Ensembles

Fundraising Staff One Fall Opportunities Spring Opportunities Volunteer as ticket takers/ushers at NCSU, Duke, or ECU football games Students age 16+ can volunteer for most events Spring Opportunities NCAA Soccer Championships Rock & Roll Marathon College Graduation Ceremonies Concerts at Carter Finley Stadium Receive $9/hr for college football games (rates differ for other events) –  Tax-Free credit directly into student accounts In need parent to manage this for 2018/19 Minimal time – mainly email communication Clayton High School Performance Ensembles

Fundraising Scrip Cards Gift Cards purchased that earn you a percentage Plastic or virtual e-gift cards Grocery, gas, clothing, shoes, restaurants, etc Percentage of card value received as rebate and paid directly into student account Percentages vary from card to card In need of parent to manage this for 2018/19 Minimal time – mainly email communication Clayton High School Performance Ensembles

Fundraising Various Possible General Fundraising Raffle Tickets – Band Classic and AIA Fruit Sales Bingo Night Wrapping Paper Offer percentage of profit from items sold Clayton High School Performance Ensembles

Fundraising Sponsorships Friends & Family Sponsorship 100% of donation paid directly to student account Corporate Sponsorship 50% of sponsorship donation paid to student account Top Tier Sponsors ($500+) listed on Band Trailer Sponsorships Forms available on Clayton Band website Clayton High School Performance Ensembles

Fundraising Earnings from Any Method Above Profits from Fundraising events are paid to CHS Band Boosters and individual student accounts are credited their profit share amounts These are Tax-Free, Non-Refundable credits More than one person can work towards a student’s account Spouses, Grandparents, other Family members, ANYONE! Credits roll-over year to year Credits can roll to siblings Can be used towards most band/guard related expenses Fairshare always takes first priority Upon graduation or leaving of the program, credits can be assigned to student of choice or go to General Fund You can NOT ‘cash out’ any unused credits. Clayton High School Performance Ensembles

Important Dates www.claytonband.org Clayton High School Performance Ensembles

Important Dates Marching Band Payments Pre-Season Training/Band Camp: $250.00 $150 deposit due May 29, 2018 $100 due July 5, 2018 In-Season Fairshare payments due Remainder of Fairshare to be split into equal monthly payments. Clayton High School Performance Ensembles

Important Dates Mini-Camp Band Camp Week 1 Band Camp Week 2 May 24 & 29, 6:00pm-9:00pm Parent Meeting & Signup – May 29th 7:30pm Band Camp Week 1 July 30 – August 3, 8:00am-5:00pm (Lunch 12-1pm) Band Camp Week 2 August 6 – August 10, 8:30am-8:30pm (Lunch 11:30am-1pm; Dinner 4:30-6pm) Parent Hot Dog Dinner & Preview Show August 10th - 6pm Saturday Camp August 18 , 8:30am-8:30pm Clayton High School Performance Ensembles

Important Dates Next Parent Meeting Tuesday, May 29th, 2018 7:30pm – re: Band Camp Clayton High School Performance Ensembles

Bobby McFarland - bobbymcfarland. chsband@gmail Bobby McFarland - bobbymcfarland.chsband@gmail.com Director Blake Long - blakelong.chsbands@gmail.com President, Board of Directors Questions www.claytonband.org Clayton High School Performance Ensembles