A web with many threads: from informing to homecoming A web with many threads: from informing to homecoming. IT in the International Office Dr. Dirk G. Van Waelderen Campus Antwerp Carolus | Brussels Campus KULAK Kortrijk | Leuven Campus

IT in the International Office KU Loket/agreements KU Loket/admissions – incoming students & outgoing students FEB information platforms FEB online exchange tool: a web with many threads Reports Future – EWP @work Faculty of Economics and Business

IT in the International Office - structure Reports Centralised International Office – in Leuven International Office FEB Admission, agreements, grants and safety Selections, nominations, applications Reports Faculty of Economics and Business

KU Loket: Agreements Faculty of Economics and Business

Agreement - database Centralised agreement database Number of students, staff Contact data Digital copy of the agreement Interactive world map Faculty of Economics and Business

Faculty of Economics and Business

KU Loket/admissions: incoming students applications and follow-up Faculty of Economics and Business

Incoming students After the home university sent the official nomination (pre- set excel file), FEB colleague sends an e-mail with the application procedure + guideline Requesting & activating the guest account (step 1) Nomination deadline: 15th of April Application deadline: 1st of May Step 1 - 6

Incoming students Application online via the central KU Leuven website (step 2+3) Uploading documents (step 4) (copy ID/EHIC, transcript of records, Proof of prof. In English, Learning agreement, picture)

Incoming students - KU Loket Submitted applications first arrive in the central admissions office in Leuven. After check they are transferred to the contact person from the faculty The FEB colleague checks the files and approves the applications in KU Loket.

Incoming students - KU Loket

Incoming students - KU Loket

Incoming students - KU Loket Central Admissions office sends an e-mail to the students to inform them about the approved application (step 5) Students need to confirm the approved application (step 6) When the students accepted the application, the admission letter will be generated and sent by e-mail to the students

FEB information platforms Faculty of Economics and Business

FEB Information FEB Website Toledo community (announcements) Facebookgroups: incomingmobility@FEBKULeuven outgoingmobility@FEBKULeuven Online exchange tool - student interface Website FEB and central International Office Faculty of Economics and Business

FEB selection and follow-up outgoing students: a web with many threads Faculty of Economics and Business

FEB selection outgoing students and follow-up Preparing information for interface potential exchange students After information sessions: application by students Follow-up via online tool by IO Approval and setting up of exchange course programme abroad by IO and by academic responsibles Follow-up during the exchange Evaluation by student upon return => informing future students Faculty of Economics and Business

FEB – Interface for students Faculty of Economics and Business

FEB – Interface for students Faculty of Economics and Business

FEB – Interface for students Faculty of Economics and Business

FEB – Interface for students Faculty of Economics and Business

FEB selection outgoing students and follow-up Faculty of Economics and Business

FEB selection outgoing students and follow-up Faculty of Economics and Business

Interface students-selection FEB International Office

FEB International Office October 2017

… FEB International Office

FEB International Office October 2017

Very important: click on and check “Requirements” FEB International Office

FEB International Office

FEB International Office

FEB International Office

FEB International Office

Interface students-selection finalised Faculty of Economics and Business

Manage Exchange applications Faculty of Economics and Business

Manage Exchange Applications Faculty of Economics and Business

Manage Exchange Applications Faculty of Economics and Business

Manage Exchange Programs Faculty of Economics and Business

Manage Exchange Programs Faculty of Economics and Business

Manage Exchange Programs Faculty of Economics and Business

Manage Exchanges Faculty of Economics and Business

Manage Exchanges Faculty of Economics and Business

KU Loket: outgoing students Faculty of Economics and Business

Outgoing students: administration ISP => Individual Study Programme Student deadline: (this AY) 9/10 Courses with equivalent: click airplane icon

Reports: - Online exchange tool - KU Loket Faculty of Economics and Business

FEB – online exchange tool Faculty of Economics and Business

FEB – online exchange tool Faculty of Economics and Business

KU Loket - SAP Faculty of Economics and Business

Future? and EWP Faculty of Economics and Business

Erasmus without papers Erasmus App for the students + Online Learning Agreements Via Erasmus Dashboard for Institutions of Higher Education Faculty of Economics and Business

Erasmus without papers More information: Erasmus without paper website: https://www.erasmuswithoutpaper.eu/ For the implemenation in KU Leuven wide: Elke.timmermans@kuleuven.be Informatie op intranet: https://icts.kuleuven.be/docs/at/cm/a/EWP   Faculty of Economics and Business

Questions? Faculty of Economics and Business

@work https://feb.kuleuven.be/erasmus Faculty of Economics and Business

internationaloffice. feb@kuleuven. be dirk. vanwaelderen@kuleuven internationaloffice.feb@kuleuven.be dirk.vanwaelderen@kuleuven.be Room 01.09 Naamsestraat 61 3000 Leuven Faculty of Economics and Business