Guidelines for Conveners: Accessing Job Applications Glossary: Requisition - Job Advertisement (open Advertisement or Pool Merit Process) Hiring Manager – Convener Posting - Publication Date Candidate - Applicant Candidate Selection Workflow – The workflow steps candidates need to be taken through for the panel to complete the merit selection process jobs.nsw NSW DEPARTMENT OF EDUCATION AND COMMUNITIES 21Oct13 3

Accessing the Applications 1 Candidate Selection Workflow (CSW) Yellow = Hiring Manager Green = Staffing Services NSW DEPARTMENT OF EDUCATION AND COMMUNITIES 21Oct13 Panels Start taking candidates through the CSW from here

Accessing the Applications Once the advertisement has closed, it will be available for the Hiring Manager / convener to manage the candidates. Option 1: Click on the number in this column to gain access to the candidates application or you can access it through option 2 2 Use this button to change what you can see in this window. You can format the view to suit you, eg. include the school name column or remove the ID column from view or move the Applicant Number column to be after the Title column. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES 21Oct13 Option 2: Select the requisition required and commence the merit selection process once in the requisition.

Accessing the Applications Status of the requisition. The number of candidates / applicants will only be visible once the Requisition is closed. Click on the number next to Candidates for this requisition to gain access to the candidates applications. 3 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES 21Oct13 Selecting option 2 (refer to page 2) will take you to this screen. From here: To print applications refer to pages 4 to 7. To share soft copies of the candidate with other panel members refer to pages 8 to 10. To commence the shortlisting process proceed to Module 4.

Accessing the Applications 4 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES 21Oct13 Click on the candidates name to view. Printing applications

Accessing the Applications 5 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES 21Oct13 Select the Job Submission tab to view and print the candidates profile The selected candidates name will appear here Click here to print the candidates profile and Job Submission details as a PDF.

Accessing the Applications 6 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES 21Oct13 Select Print (PDF). This will open the document a new window where you then have the option to either save it to your computer or print it. Only tick the Resume and Profile.

Accessing the Applications 7 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES 21Oct13 Click on the item to open it. The system will then give you the option to save it to the your computer or print it. Please note that some candidates have more than one attachment. Each attachment will need to accessed separately. Go to the Attachments tab to access the candidates supporting documentation such as their statement of claim. Return to the Candidate list to access the next candidates application ( refer page 4). Use the icon that looks like a set of steps (located at the top right hand corner of the screen) to return to other applicants.

Accessing the Applications 8 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES 21Oct13 Candidate applications can be shared with panel members electronically. The following steps will allow you to send an applicants job submission and attachments via , generating one per candidate. (ie. If there are nine candidates selected, then nine separate s, one for each applicant, will be received by each panel member). Select all the candidate from the candidate list Click on the Share information icon.

Accessing the Applications 9 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES 21Oct13 For panel members that do not have address, enter the panel members addresses here, using a comma to separate each address. For panel members that have address, search and select your panel members using the quick filters. Once the panel member is found, click on the Select button beside their name on the right hand side of the screen. The following box will appear. This will allow you to either enter your panel members addresses or select them from the listing provided to you by using the Quick Filters option. Once all the panel members addresses have been entered or selected, click Next and another prompt box will open.

Accessing the Applications 10 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES 21Oct13 Select Job Submission and Attachments. Your comments in this box will appear as body text in the you share with the panel. Clicking Share will the applications to the addresses you specified earlier on in this process.