Proposal for hosting 30th APAN Meeting in Hanoi, Vietnam August 2010 National Center for Scientific & Technological Information (NACESTI)

Applicant’s Information Applicant’s name: National Center for Scientific & Technological Information (NACESTI), Ministry of Science & Technology (MOST), Vietnam Contact: Dr. Ta Ba Hung, Director Address: 24 Ly Thuong Kiet street, Hanoi, Vietnam Tel: 844 39349123 Fax: 844 39349127 Email: bhung@vista.gov.vn Website: www.vista.gov.vn National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

About NACESTI Established on 24 September, 1990. Leading organization in Vietnam in providing S&T information services for research & development. Will be upgraded to National Agency for S&T Information in 2009. Strategy and policy making as well as research activities National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

About NACESTI NACESTI is carrying out following functions: Central hub of the national network of STI services organizations STI provision, dissemination and promote S&T achievements Organize and manage Techmart Vietnam Central Library on Science and Technology Develop and manage Vietnam Information for Science & Technology Advance - VISTA Network National coordinator of the Vietnam Research & Education Network (VINAREN) – a primary member of TEIN2, TEIN3 and APAN National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

About NACESTI International events successfully organized by NACESTI: Techmart Vietnam 2003, 2005, 2007 Korea Technomart 2002, 2004 China Technomart 2003 10th International Conference on Asian Digital Libraries – ICADL 2007 Science and Technology Days in Vietnam (with Germany, Thailand, Ucraina, etc.) Analytica Vietnam 2009 National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

VinaREN April 2006, NACESTI was nominated as national coordinator of TEIN2 in Vietnam; Official launching in June 2006, connecting to TEIN2; Feb 2007, VinaREN joined APAN 22 in Manila; April 2007, TEIN2-VN project approved, NACESTI was assigned as project implementing organization National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

VinaREN March, 2008 The Third National forum and Official launching VinaREN at national scale was held in HCM City; 53 members, who are leading R&E organizations in Vietnam; 7 NOCs, including VNNOC (national coordinator) located in NACESTI; The 4th VinaREN National Forum and launching TEIN3 will be held in 20th March 2009. National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

Hanoi – Economical and Cultural Center of Vietnam 999 years old 1000th Anniversary will be in 2010 It is the capital city of 3 dynasties a city of rich historical, economical and cultural heritage National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

Hanoi – Research & Education Center Over 100 national and regional R&D organizations located in Hanoi: Vietnam Academy of S&T (VAST) Vietnam Academy of Social Sciences (VASS) Institute of Information Technology Most of largest universities and colleges located in Hanoi: National University of Vietnam Hanoi Uni. of Technology University of Civil Engineering Etc. National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

Objectives APAN 30 will provide a forum for researchers and practitioners in Asia Pacific region to meet and share knowledge and experience on developing advanced network and application technologies. The Meeting will feature tutorials, presentations and demonstrations covering latest researches on network technologies and applications National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

Co-organizers Vietnam National University, Hanoi www.vnu.edu.vn Vietnam Academy of Science and Technology www.vast.ac.vn Vietnam National Univ., Ho Chi Minh City www.vnuhcm.edu.vn Can Tho University www.ctu.edu.vn/en/ National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

Participants Researchers, practitioners, decision makers, faculty members, students, etc. in the field of advanced network development and application Expected number of participants: 400, including 150 foreign participants and 250 local participants National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

Conference venue Melia Hanoi Hotel 5-star hotel located in the city center of Hanoi, inside the diplomatic and financial district and close to main tourist attractions, entertainment and shopping areas: most are in walking distance National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

Conference venue Meeting rooms High capacity Grand Ballroom, serving for up to 1,000 delegates; can be divided by movable partitions into 3 sections, each connects to a large foyer/exhibition area. 7 function rooms with capacities from 70 to 200 delegates for sessions or working group meetings Reception and Banquet are available for up to 800 people. National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

Conference venue Accomodation Over 300 deluxe rooms fully equiped as a 5-star standard Many other hotels in nearby areas ranging from 2 to 5-star standards Transportation Easy to access to other attractions by walking, bus, taxi, etc. National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

Initial meeting room estimation DATE TIME EVENT SET UP NUMBER OF GUESTS VENUE 06 days in August 2009 7:30 – 18:00 Secretariat room Table + chairs 10 – 15 guests Function room 05 days in August 2009 8:00 – 17:00 03 Breakout rooms Classroom 50 guests Function rooms 08:00-17:00 Meeting 350 guests Ballroom 10:00-10:30 15:00-15:30 Coffee breaks Standing At the foyer 12:00-13:30 Buffet lunch Sitting Hotel restaurant National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

Sites visit Hanoi University of Technology – Library and Network Center Vietnam Academy of Science and Technology National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

Cultural event & Tours Water Puppetry Show Ha Long Bay tour Hanoi traditional handicraft villages Hanoi City tour National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

Work plan Dec 2009: Hotel Contract and fund raising Feb 2010: Website established March 2010:Call for papers Jun 2010: Paper due End of Jun 2010:Notification of acceptance July 2010: End of early registration Aug 2010: APAN 30 Meeting National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

Preliminary budget Total budgets: 200,000 USD including: Organizers: 50,000 USD Sponsorship: 50,000 USD Registration Fee: 100,000 USD National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn

Nguyen Van Dien, VinaREN Thank you Nguyen Van Dien, VinaREN http://www.vinaren.vn National Centre for Scientific and Technological Information – NACESTI Vietnam Research and Education Network – VinaREN http://www.vista.gov.vn; http://www.vinaren.vn