Richard Allen Cultural Center

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Presentation transcript:

Richard Allen Cultural Center Community Service Organizations’ BLACK History Month (BHM) Planning and Coordination Meeting Richard Allen Cultural Center Wednesday, December 17, 2014 6:30PM Sign-in ......................................................... Welcome & Opening Prayer………….……. Agenda Items: 1. Purpose of meeting: BHM 2015 2. Facts----WWWWW & HM 3. Discuss/Vote on Entertainment and Guest Speaker 4. Review & Confirm Areas of Responsibility/Commitment 5. Issue Event Tickets Way Ahead: Next Meeting(s)…… 14 Jan 2015 4 Feb 2015---Pre-execution meeting… turn-in ticket money and unsold tickets. 7 Feb 2015---CSO’s 4th Annual Black History Month Program. 18 Feb 2015---CSO quarterly meeting Closing Prayer ...........................................

BLACK HISTORY MONTH PROGRAM 2015 Committees Program /Protocol/Entertainment---CSO XOs/DST Find a Guest Speaker/Decide on Theme Designate EMCEE Create sequence/Secure info for program/introductions etc. Coordinate with Hospitality for VIP/entertainer seating areas. Print Programs. Coordinate layout of rooms with RFCC Staff (seating, podium, piano, stage and dance floor, DJ, coat check, etc.) Get the liquor license to sell drinks Ticket Broker---APA & RACC&M Distribute and account for sold and unsold tickets. Collect money for tickets sold. Prepare report of total sales and money received. Coordinate with Hospitality (as required). Food---Socialite Club & Les Novelettes Coordinate with caters for meats. Task out menu items. Stay within the food budget. Provide food servers. Setup, display and serve the food. Keep buffet line replenished, refreshed. Bar---OPP Purchase spirits and supplies. Setup and operate bar. Account for sales/taxes. Recover and pack up leftover bar items. Hospitality/Ushers/Seating/ Protocol---MAS Manage/Control Seating at the Event Provide Ushers and Greeters Provide People to Work the Ticket Table Receive and seat VIPs and entertainers. Sell Event Tickets---ALL Set-up/Layout/Breakdown/Load Out –DPC & (One Rep from Each Organization) Decorate banquet tables. Decorate guest tables. Set-up the Venue. BHM Exhibits--- Solicit and organize organizational displays in the Women’s Room. Publicity/Signage--- Publicize event in print and social media. Create informational signs for venue. Raffle---OES Solicit prizes Set-up and operate raffle table. 7/25/2019