EST103 Estates myProject Implementation Project Report 09/11/18 OVERALL RAG PPMA Data Mign Train’g eFIN SSO Service Project Sponsor & Business Owner : Jane Johnston & Anna Stamp Business Project Manager: Jane Cameron IS Estates Programme Manager: Derrick Matheson IS Project Manager: Lyn Thomson LATEST UPDATES New version of plan issued following Estates request to defer CRP2 by 3 weeks. End of Analysis & Design Milestone will move to 11/01/19 to accommodate this. New Risk (25) raised. Work continues on a Transition plan including the training plan, training materials and discussions held with Zoe Stephens on User Communications. NEXT STEPS Update to RISK 22. For Major Replacement projects only, the project code in EBIS is translated to a new one that starts with G in eFIN. There is no way to reverse this translation to use the EBIS code in myProject. Options to be considered with Corporate Finance & Estates Finance. Build of eFIN integration & SSO Board approval of training proposal from Polarisoft. CRP2 will be held 22nd to 26th Nov Data Protection Impact Assessment will be completed in a workshop exercise as part of CRP2. First Draft end-to-end Testing Summary Diagram (IS) First daft of Service Model Summary Diagram (IS) MILESTONES Baseline Actual/ Predicted EST103 Phase 1 Stage 1 Strategy & Planning ends (Sign Off End Planning Milestone) [10% Phase 1 Payment] 10/08/18 27/07/18 EST103 Phase 1 Stage 2 Design & Build (Sign Off End Analysis & Design Milestone) (End of PPM Anywhere Design) [25% Phase 1 Payment] 23/11/18 11/01/19 EST103 Phase 1 Stage 2 Design & Build ends (Sign Off End Build Milestone) (Technical Go LIVE) [25% Phase 1 Payment] 28/02/19 EST103 Phase 1 Stage 3 Transition & Early Life Support ends (Sign Off End Training Milestone) (Business GO LIVE) [15% Phase 1 Payment] 27/03/19 EST103 Phase 1 Stage 4 Handover to Operations ends (Sign Off End Delivery Milestone) [15% Phase 1 Payment] 26/04/19 EST103 Phase 1 Stage 5 BAU Operation ends (Sign Off End Phase 1 Business Transformation Milestone) (Phase 1 Close Milestone) [10% Phase 1 Payment] 24/05/19 EST103 Phase 2 Ends (Sign Off Project Close Milestone) [100% Phase 2 Payment] 21/06/19 Key Risks & Issues Ref Description RAG Owner 9 Continuity of Resource: IS Project Manager will leave 28/2/19 AMBER Derrick Matheson 10 Dependent on delivery of eFIN v5 by FIN118 in Nov 2018 GREEN Lee-Ann Simpson 11 Availability of IS Resource Mark Ritchie 12 Availability of Estates Resource Jane Cameron 15 Dependency on Estates to provide good quality data to be migrated to the system by Polarisoft. 16 Dependency on Estates to provide good quality engagement & communications to ensure user adoption of new system and business processes Zoe Stephens 18 Reputational Risk if the project fails. Jane Johnston 23 Risk that we will be unable to complete the eFIN integration to time and quality because of lack of trained TALEND development resource. Iain Fiddes 24 Risk IS will not be able to provide a quality service to Estates at GO LIVE because of the lack of trained support production staff. Stefan Kaempf 25 Risk that Polarisoft will not be able to complete myProject configuration to allow UAT to start on 21/01/19. Shaun MacCormack IS Spend (days) Total for FY 2018/19 YTD October 2018 Budget / Forecast 286 105 35 Actuals 101 36