Vice President Membership Club Leadership Training Session Achieving Success as Vice President Membership

Standards for Success Help officers clearly understand their roles. Orient club members to better understand club officer roles. Aid members when evaluating current leaders for office. Facilitate communication when expectations differ.

Outside the Club Meeting Conduct ongoing membership-building programs and efforts. Promote the goal of one new member per month. Promote achieving 20 members by year-end or sooner. Promote club and Toastmasters International membership-building programs. Conduct a minimum of two formal club membership programs annually. Keep track of guests, new members, and members not attending meetings. Explain the educational program to prospective members, get their commitment to join and collect membership applications.

Outside the Club Meeting (continued) Assist the VPPR with maintaining the club’s Web site and newsletter. Ensure the club’s meeting location and time are listed correctly on the club’s Web site, promotional material, and with World Headquarters. Attend club executive committee meetings. Attend and vote at area council meetings. Arrange for a replacement if unable to attend a club meeting. Prepare your successor for office.

At the Club Meeting Greet guest and have each complete the Guest Information Card (Item 231). Report on current membership, promote membership campaigns, and welcome new members. Work with the president and vice president education to ensure each new member is formally inducted at the first meeting after being voted in by the club. Help guests wanting to join complete the Application for Membership. Speak with fellow members to determine if their needs are being met.

Your Leadership Opportunity Set realistic and attainable goals. Plan how to accomplish the goals. Delegate tasks as needed. Monitor progress toward goals. Coach team members when necessary.

Your Leadership Opportunity Motivation Understand what motivates each person. Focus on the benefit to the individual. Make expectations clear. Recognize their work. Be a leader.

Your Leadership Opportunity Five Steps to Delegation Decide what to delegate. Decide who will do the task. Assign responsibility. Grant authority. Establish accountability.

Your Leadership Opportunity Barriers to Delegation Lack of confidence in others Fear of losing control Selfishness Insecurity Reluctance

Your Leadership Opportunity Four Steps to Coaching Agree that a problem exists. Discuss solutions. Agree on an action. Follow up.

Setting Membership Goals A goal of one new member each month will help keep an influx of new members for a strong, healthy club.

Achieving Membership Goals Membership-building Contests Talk Up Toastmasters Smedley Award Beat the Clock! Annual Membership Program

Achieving Membership Goals Contest Ideas Running the Marathon Bar Chart

Maintain Member Satisfaction Member Interest Survey (Item 403) New Member Profile Sheet (Item 405) Club Climate Questionnaire (Item 251C)

Handling a Guest Visit Introduce yourself. Invite the guest to sit next to you or someone on the membership committee. Provide Toastmasters’ promotional literature. Spend a few minutes before or after the meeting getting to know your guests. Ask why they chose to visit your club and what they expect to learn or achieve. Explain how your club operates. Describe how membership in the club will help them become better communicators and better leaders.

Handling a Guest Visit Inviting Guests to Comment Did they enjoy the meeting? What aspect of the meeting was especially appealing to them? Do they feel that they can benefit from Toastmasters?

Always Follow Up With guests With new members With current members

A responsibility and privilege Closing A responsibility and privilege