An Introduction to PowerPoint

Open with a statement that will grab the audience’s attention 8/7/2019 PowerPoint 07 Open with a statement that will grab the audience’s attention Introduction

8/7/2019 PowerPoint 07 Tell the audience what you are going to talk about or state the objective of your presentation. We are going to discuss… Words per slide Bulleted items Transitions Introduction

Minimum number of words 8/7/2019 PowerPoint 07 Minimum number of words Keeps you from reading the screen Keeps your audience’s attention Tip of the Iceberg 10% vs. 90% Body: Words

Old Rule: Good Rule: Body: Words 7 words per line 7 lines per slide 8/7/2019 PowerPoint 07 Old Rule: 7 words per line 7 lines per slide Good Rule: 12 words or less Body: Words

Bulleted lists are an excellent way to present your information 8/7/2019 PowerPoint 07 Bulleted lists are an excellent way to present your information Fragments Parallels Body: Bulleted items

8/7/2019 PowerPoint 07 Transitions are special effects which take the audience from slide to slide Use the same transition throughout if you absolutely need to use any! Body: Transitions

Body: Animations Animations: movements within each slide 8/7/2019 PowerPoint 07 Animations: movements within each slide Purpose: give greater understanding Does it add a positive effect Does it make a point Does it change the mood of the audience Body: Animations

Body: Audience Rapport 8/7/2019 PowerPoint 07 Connect with your audience by using the following techniques Effective Imagery Verbal Signposts Nonverbal Messages Body: Audience Rapport

8/7/2019 PowerPoint 07 Effective Imagery Words and gestures that take the presentation from one topic to another. Analogies Metaphors Similes Personal anecdotes Personalized statistics Worst- and Best- case scenarios

8/7/2019 PowerPoint 07 Verbal Signposts Verbal signposts help the audience recognize the organization and main points of the presentation Previewing Let’s consider the causes of… Summarizing Let me review the major problems… Switching directions We’ve discussed this…; now let’s look at this…

Nonverbal Messages Animate your body Punctuate your words 8/7/2019 PowerPoint 07 Nonverbal Messages Animate your body Punctuate your words Walk away from the podium Vary your facial expression Look your best

Body: Incorporate Music 8/7/2019 PowerPoint 07 Body: Incorporate Music Insert on the ribbon Media clip group Sound button Play CD audio track

Body: Incorporate Hyperlinks 8/7/2019 PowerPoint 07 Body: Incorporate Hyperlinks Insert on the ribbon Links group Hyperlink button Or RMC jpg Hyperlink

Charts and Graphs for Visualization 8/7/2019 PowerPoint 07 Charts and Graphs for Visualization

Summarize your objective and/or thoughts 8/7/2019 PowerPoint 07 Summarize your objective and/or thoughts Conclusion

8/7/2019 PowerPoint 07 Make a final statement; it might be a quote, a fact, a question… something which allows you to finish gracefully Conclusion

8/7/2019 PowerPoint 07 The End Ask for questions or comments