Keyboarding Objective 04.01 – Apply formatting and editing features. Document Processing Keyboarding Objective 04.01 – Apply formatting and editing features. 04.01 6511 Keyboarding

Word Processing Word processing software is a type of application software that is used for creating text documents, such as: letters, memos, and reports 04.01 6511 Keyboarding

Title bar – displays the filename of a document Tool bars – provide you with buttons that allow you to access frequently used commands Title bar – displays the filename of a document Menu bar – provides you with a menu of options to use when creating a document Scroll bars – allow you to scroll throughout a document that is too long to fit on one screen Cursor – on-screen blinking character that shows where the next character will appear 04.01 6511 Keyboarding

Page Orientation Orientation – the direction in which you can print on a page Portrait – height is greater than the width Landscape – width is greater than the height Portrait 8 ½” x 11” Landscape 11” x 8 ½” Most word processing documents are printed in portrait orientation. 04.01 6511 Keyboarding

Document Margins Margin – the blank space at the top, bottom, left, and right of a document where you cannot type Header – allows you to type above the top margin at the top of each page of a document Footer – allows you to type below the bottom margin at the bottom of each page of a document 04.01 6511 Keyboarding

Text Alignment Tool Bar Alignment Buttons Justify Left Align Right Align Center Align Alignment – the way multiple lines of text line up along the left, right, or both margins Left align – text is lined up along the left margin, leaving a jagged right margin Right align – text is lined up along the right margin, leaving a jagged left margin Center align – text is centered between both margins, resulting in jagged left and right margins Justified – text is aligned along the left and right margins, with no jagged edges Left align – text is lined up along the left margin Right align – text is lined up along the right margin Center align – text is centered on the page Justified – text is lined up along both margins 04.01 6511 Keyboarding

Line Spacing Line spacing – the spacing between lines of text in a document Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a document Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a document Word wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key 04.01 6511 Keyboarding

Ways to format your font: Text Formatting Font – a collection of letters, punctuation marks, numbers, and special characters Examples: Times New Roman Broadway Arial Comic Sans MS Lucida Calligraphy Chiller Elephant Goudy Stout Ways to format your font: Add color Make bold Underline Italicize 04.01 6511 Keyboarding

Text Formatting Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number 04.01 6511 Keyboarding

Editing Features Cut – the word processing feature that removes text or graphics from the current location in a document Copy – the word processing feature that allows text or graphics to be copied to another location within a document 04.01 6511 Keyboarding

Editing Features Clipboard – temporary storage location for text or graphics that have been cut or copied Paste – the word processing feature that places text or graphics that have been cut or copied in a new location within a document 04.01 6511 Keyboarding

Editing Features Thesaurus – the word processing feature that allows you to find synonyms (words with similar meanings) for words in a document. 04.01 6511 Keyboarding

Shift – Used to capitalize alphabetic keys and type symbol keys Operational Keys Home – moves the cursor to the beginning of a line Backspace – deletes text to the left of (behind) the cursor Insert – allows text to be inserted within a line of text Page Up – moves one screen above the current cursor position Escape (Esc) – allows you to exit unwanted menus and dialog boxes Tab – used to indent; moves the cursor 5 spaces on a line Num Lock – locks the numbers of the numeric keypad Delete – deletes text directly in front of (to the right of) the cursor Page Down – moves one screen below the current cursor position End – moves the cursor to the end of a line Caps Lock – Locks the alphabetic keys in uppercase Enter – used to move the cursor down to the next line Shift – Used to capitalize alphabetic keys and type symbol keys Alternate (Alt) – used with other keys to access commands on the menu bar Control (Ctrl) – used with other keys to execute (carry out) out commands Arrow keys – move the cursor in the direction of the arrow, one character at a time 04.01 6511 Keyboarding

Combine operational keys to save time!!! Control and Page Up – quickly moves you to the first page of a multi-page document Control and Home – quickly takes you to the first line of a document Control and End – quickly takes you to the last line of a document Control and Page Down – moves you to the next page of a multi-page document 04.01 6511 Keyboarding

Function Keys Allow you to quickly access frequently used functions Examples: F1 – allows you to access the Help feature F7 – allows you to access the Spell Check feature 04.01 6511 Keyboarding