Technology Refresh Programs (And the Leasing Component Behind Them) Service Associate Members of Illinois ASBO

Program Presenters Jason Marquardt Director of Sales American Capital Lisle, Illinois Ph: E: Jason Smith Illinois K-12 Sales Hewlett-Packard Naperville, Illinois Ph: E:

Overview Why Create a Refresh Program? What Are The Initial Steps? How Can It Be Implemented? What Are Some of the Pitfalls to Avoid? How Can Leasing Play a Role? Sample Success Story

Why Create A Refresh Program? To advance technology within the classroom. To reduce technology costs within the District. (Warranty issues) To eliminate headaches associated with a mix/match of equipment. (OS issues) To support the educational needs now and in the future.

Why Create A Refresh Program? (Cont) State driven mandates for compliance. Eliminate disposal costs and headaches. Going Green initiatives (energy costs) Stay current with software licensing and other total cost of ownership costs.

What Are The Initial Steps? Get a detailed count of your current environment. (# of machines, location, age, etc) Figure the future needs of the District. (increase/decrease of users, types of usage, programs, etc) Determine what a reasonable annual deployment schedule could look like? Investigate if there are any financial constraints tied to technology.

What Are The Initial Steps? (Cont) Discuss the concept with the Board of Education and District Administration. Discuss the concept with vendor partners. (equipment suppliers, leasing cos, etc) Set aside time to determine deployment goals with IT staff. Kick off the program.

How Can It Be Implemented? By School Location (per building) By Grade Level By Building Type (K-12 Districts) By User (Students, Teachers, Administrators)

What Are Some Of The Pitfalls to Avoid? Unequal Distribution of Resources (jealousy amongst users) Lack of Administration Commitment. Re-alignment of Financial Resources. Different equipment models, operating systems.

How Can Leasing Play a Role? Leasing can reduce the financial cost of technology within the District. (0% or below) Leasing can help create a balanced budget, with even annual expenditures. Leasing can help avoid equipment obsolescence. Leasing can eliminate the disposal costs and headaches associated with refresh.

Sample Success Story Local K-12 School District –Challenge: Technology obsolescence and increasing technology staff costs –Solution: 3 year refresh program (HP equipment with American Capital lease) –Benefits: Less staff time spent on break-fix work. Students and Teachers no longer dealing with obsolete equipment. Tech staff only supporting 3 models of equipment.

Sample Success Story (cont) How did they do it? Broke District into 1/3 rd s. (Elementary Middle, High School) Board committed to long-term technology refresh plan. Each year, 1/3 rd of the equipment is returned and replaced with new. All equipment is under warranty at all times.