Payroll Submission Options

Franchisees have 4 options for submitting payroll for processing: Continue to manage time the same way (including the register) and then text, email, fax, instant message or call-in hours and one-time items to Payality for processing Continue to manage time the same way (including the register) and then enter the hours and one-time items into Payality’s payroll system and submit for processing Use Payality’s time & attendance system, edit and approve punches, then text store number and check date to Payality for processing Use Payality’s time & attendance system, edit and approve punches then import time into Payality’s payroll system and submit to Payality for processing  

Option 1 California-based service team available Monday – Friday 8 AM – 5 PM Pacific Call or Text 559-296-3024 Email foa@payalityhelp.zendesk.com Instant Message by visiting www.payality.com/foa and click or when using your smartphone

Option 2 Login to Payality’s system to enter hours and one-time items using any internet enabled device including the tablet at the store https://rpo.payality.cloud/RPO/Login/Login.aspx

Starting a New Payroll Batch From the main menu, click on PAYROLL then click the START Button Verify that the Check Date and Pay Period Begin and End Dates are correct Then Click Entry

Preparing for entry of hours and one-time items Click on the PAYROLL ENTRY TYPE icon in the middle (See Arrow below) You will then be taken to the payroll entry grid where your list of active employees will be displayed

Enter hours and one-time items for each employee in the appropriate column. A total for each column is displayed in the totals row above the first employee listed.

You have the option of reviewing the pay details of a single employee to ensure accuracy On the next screen you will see a summary on the top right. Click on View Details Right Click on the number next to the employee A full detail including gross wages, earnings/hours by pay type, taxes, deductions and net will display Then Click on Single pay entry

Pre-calculate payroll to view gross to net detail prior to submitting payroll for processing Click on Audit then PRE-PROCESS REGISTER The Pre-Process Register will then display for review Then Click on Run Report

Approving and submitting payroll for processing After reviewing the pre-process register Click on APPROVE BATCH Then Click on Finish and then the Close and Submit Payroll Link

Option 3 Utilizing Payality’s Time Management Solution to approve and submit hours for Processing

Employees record time by using the Payality provided tablet or on optional fingerprint clock(without username and password) Employee will record time by entering their username and password and pressing WEBCLOCK The employee will then be prompted to Clock In or Clock Out or to start or end a meal break

Viewing and editing punches from any internet enabled device or in-store tablet https://payality.payrollservers.us/sc/login.asp Once logged In, the dashboard will appear Franchisees or their managers may access the time & attendance system directly at the link above

Identifying missing punches Missing punches can be identified by clicking on the Total Missing Punches Link or Current Period Link Employees with Missing Punches are easily identified with a Number Highlighted in Red in the M Column Click on the name of an employee and their time card will appear with the missing punch clearly displayed

Editing Missing Punches Click on the Edit Button above the red bar that details the missing punch issue Type in the missing time (a for AM, p for PM), add an optional comment then press Save.

Download TimeWorksPlus App from Apple iTunes or Google Play App Store Login using your username and password

Click on View/Modify Time Cards and then Click on the employee’s name to view and edit

Click on + symbol and Done to update Missing Punches are identified with Missing. Click on the date with the missing punch. The missing time can then be added with a comment. Click on + symbol and Done to update

Finalizing and Approving Time You may return to the main menu and verify that all missing punches have been corrected When approved text or call Payality Support at (559) 296-3024 and provide store number and check date

Option 4 Importing Hours into Payroll Entry Grid After logging into payroll system, Click on Payroll and after Payroll has been started (see details for starting payroll option 2 above) Click on Payroll Entry Then Click on IMPORT SWIPECLOCK TIMEWORKS PLUS DATA to import hours in payroll entry

Hours are then imported into the payroll entry grid Hours are then imported into the payroll entry grid. One-time items can be entered and payroll submitted as described in Option 2 above