Finance Training Wednesday, May 1st, 2019 Bush 176.

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Presentation transcript:

Finance Training Wednesday, May 1st, 2019 Bush 176

Agenda Welcome and Introductions Chrome River Student Account Services Purchasing Accounts Payable Questions and Answers

Chrome River

Chrome River Overview Access and Accounts Receipts to Receipt@Chromefile.com from Rollins Email Routing and Approvals Approvals built into system Approvals by email Approvals within the system Budget Managers Mobile Capability Delegate/Approval Delegate Additional Training on Blackboard

Special Reports in Chrome River Departmental Chargeback Used when your department is charging another department for a good or service Both sides of the transaction should increase or be a positive amount Use account 57250 to increase the revenue to your budget Use an expense account for other department to increase their expense Use an invoice showing activity as receipt in Chrome River Reallocation Used when your department needs to move actual activity between a budget (most likely an expense incorrectly charged originally) Must decrease (-) the amount from your budget and increase (+) the revenue/expense to the other budget Must attach Argos report as Receipt in Chrome River for documentation and audit

Student Account Services Assessing Fines/Fees on Student Accounts Friday May 17th Cash Transmittals Monday May 27th Petty Cash Reimbursements Monday May 27th

Purchasing and PCard Interdepartmental Charges Friday, May 31st Goods Received Friday, May 31st P Card Purchases (June-May) Friday, May 17th P-Card Purchases (May) Friday, May 31st

Accounts Payable Invoices for Payment Friday, June 7th Expense Reports for Payment Monday, May 27th Reallocations Friday, June 7th

Questions and Answers Finance@Rollins.edu