NIH/LOC 51 QUARTERLY REPORT

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Presentation transcript:

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT Sign onto IRIS, and enter transaction CNS41.

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT Enter “0000000000001” into the PS Info Profile field.

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT Select: Goto - Variant Get Variant

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT Enter “Aldena1” into the Variant field. Press Execute

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT 1 selection criteria is selected. This variant should pull all Projects and WBS Elements with a Letter of Credit Code of 51.

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT Once you execute, the report will bring up all Projects and associated WBS Elements with a LOC of 51.

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT To make this report look better, I usually just pull the WBSE’s only. To see just the WBS Elements, click on: View  Select Object Types  And then deselect the Project Definition Button.

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT Green arrow through the Hierarchy Level message. No entry is needed.

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT To add a field, click on the “Choose Fields” Button

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT You will then view all fields for possible selection. For this report, I usually add the letter of credit field.

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT You then download as an unconverted text file. Then convert to an Excel file. Then save as an Excel Spreadsheet.

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT Now, run a Schedule G to display the financial info. Use transaction ZSCG, then enter the period desired.

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT Once the Schedule G finishes, you will need to save it as an unconverted text file for use in Monarch.

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT Now go to Monarch, and open up the saved Schedule G text file.

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT You will need to put this in a manageable form in order to download the expenses to Excel. Open the Schedule G model located at I:Depts/CR/Common/Bill/R3SchG

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT Now click on: Window Table

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT You will not need the first column that comes up (Function), but everything else should be used.

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT Click on: File  Export Table And take to Excel

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT

NIH/LOC 51 QUARTERLY REPORT You now have 2 Excel Spreadsheets (The Master Data and the Schedule G) that can be joined by using access. The end result will look like this…

NIH/LOC 51 QUARTERLY REPORT

THE END!!!