Reaching Our Members Across the District Effective Communication

Foster Communication High morale Pride Take risks Change Resolving disagreements

Knowing Your Audience Age Range Sex Occupational / Economic Status Educational Background Political & Religious Orientation Leisure Activities

Respect & Integrity Show respect for one another Act consistently and with integrity These behaviors promote loyalty and commitment to achieve the goals and objectives of KIN.

Giving Constructive Feedback Be specific Speak for yourself Be sincere Emphasize how actions affect the team Use the “I” technique End on a positive note Recognize improvement Address issues in private

How Do We Communicate? Face to face or phone conversations Email Mail Chimp Facebook District 5 Website Snail Mail High Five Newsletter

Information shared within District 5 News & information Accreditation forms Resolutions Elections Dues FLC, District & National Kinventions, Zone Meetings Celebrations & Events Feedback

Break into Groups *Give one answer per question* What information is important to members? Do all members care about the same information? What communication avenues are working well within the district? What works for your club? (Facebook page, High Five, email, website, other…) How can we improve our communication within the District? What’s NOT working? 10 minutes

Feedback from Small Groups

Email Etiquette Respect Response time Confrontation “Reply ALL” Subject line Confirmation

All in the Numbers Members, as of August 2017 388 Percent Members, as of August 2017 388 Email Addresses filed at Kin Canada 286 73% Emails that bounce back 52 18% District 5 Facebook Group 323 83% Facebook members from our District 187 35% 136 Members from all across Canada, Board Members. Unknown #: resigned or inactive members, Club pages, duplicate members…

Pull Out Your Phones Go to the District 5 Kinsmen, Kinettes and Kin Facebook page and make sure you are a member. Allow notifications so you are alerted when things are posted in the group. Then, add each member in your club to the group.

High Five! History of High Five Time to create Seeking submissions (hounding people) Vetting/proofing articles Formatting pages Writing articles Microsoft Publisher & Corel Paint Shop Seeking your help: Edit / Publish Submissions: stories/photos/events/jokes It’s a lot of work, but it’s rewarding work and I love it. Need help to continue this in case I can’t

Break into Groups Do you receive the High Five? (In your email? From your secretary? On Facebook? On the website?) Do you read the High Five? Is the information in the High Five pertinent or interesting to you? How can we make the High Five a valuable resource for you? For your club? For your zone? 10 minutes

Feedback from Small Groups

Questions? Comments?