UND One Stop Student Services Electronic Departmental Deposit Form

Purpose Reduce paper. Process in a timely manner. Reduce need for storage space. 100% electronic record. Electronic attachments. (Gift Deposit Form ect.) Reduce back-end workload Scanning and Indexing

Implementation Dates Process is available NOW! Several departments already using process. Departmental hands on training available throughout the Summer 2018 semester. Goal to have all departments using form by August 2018.

Submitting Electronic Deposits What you need? Computer with Internet Access. UND IDM Scanner for paper documentation. Link to online departmental deposit form.

Submitting Electronic Deposits Example https://dmsforms.ndus.edu/iFiller/iFiller.jsp?fref=2bb5caf4-4bd4-42c4-92b8-e19b922eaa6c Tips Don’t manually type into subtotal fields. If Dept. name is not in the drop down, contact Matt.Lukach@UND.edu Description can only be 30 characters. When submitting multiple deposits you will need to refresh screen for each deposit. Written Instructions will be emailed to you after the training.

Submitting Electronic Deposits Tips Continued: -View your attachments

Departments Already Using Student Health Services Chester Fritz Auditorium Parking Services Minot Family Practice Center Bismarck Family Practice Center Business Service Center Student Financial Aid Counseling Center AVPFO Office Payroll Services

UND Business Service Center Reminders Description field Please provide a useful description; do not use “DEPOSIT” as the description. This description is input into PeopleSoft and may be helpful at a later date when searching for information. Examples: If donation, indicate name of donor If refund, indicate Refund and Voucher Reference No, such as: “V00245657” If business day deposits, indicate Date of Business, such as “Dep 03.05.18” Attachments: Check Stubs Letters associated with checks (ex donations) Gift Deposit Form – for all deposits to 478005

UND Business Service Center Reminders If your department is expecting a payment by wire or by direct deposit (ACH), please notify UND Business Service Center (BSC) Send email to Emily.Goodoien, Melissa.Mager, and Lisa.Heher Include the name of the individual or agency making the payment, the payment amount, and chartfield that it should be deposited to once it has been received. UND BSC will process the deposit

Issues Please know that if you experience issues with the process or form, please contact us. We are here to help you through those! matt.lukach@UND.edu 701-777-3092 or 701-777-1234

One-Stop Student Services Questions?? One-Stop Student Services 204 Twamley Hall onestop@UND.edu 701.777.1234